Ad Hoc Public Arts Committee

3(a) h 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835-3118 vil.oregon.wi.us | Find us on Facebook! Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public by the Village President, that the following meeting will be held: Meeting: Ad Hoc Public Art Committee Date: Wednesday, December 13, 2023 Location: Village Hall Community Room (Second Floor) Time: 5:00 PM 101 Alpine Parkway, Oregon, WI 53575 f Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835-3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. MEETING MINUTES Art Committee Meeting Minutes 12/13/23 Roll Call present: Randy, Michelle, Doris, Marilea (Desere absent) Minutes from 11/15/23 mtg approved. Public Appearances: Lynn McDaniel from the Village Board is sitting in on meeting for information gathering purposes. Business Items: Randy requests revision to correct November meeting minutes – Patrick Molzahn name spelled incorrectly; no one knows who ‘Petrie’ is, requests deletion; item 8 should read ‘Possible donation from Dane Arts in amount of $995.00’ New Business • Discussion on recruitment of new members – Village Board does not allow non-village residents to be members which has eliminated two candidates willing to be on the committee. Jason suggested recruiting ineligible candidates as volunteers for specific projects to get around the limitation. o John Bieno and Francis Stanton will be contacted for interest in serving on the committee. o An ongoing search for new membership requested from all present. • Michelle requests assistance with map and booth design layout for 2024 Art Fair. o Plan to move vendors to parking lot; possible overflow to band shelter or grass area. o Contact High School for supervised class project. Page 1 of 2 Approved 1/10/2024  o Access Dane – software tool. o Michelle check with John & Francis for assistance • Interactive display design presented by Marilea and Doris for cost analysis by Tony Kohl o Two hands forming a heart design drawn by Marilea – Marilea emailed Randy the design and Randy will forward to Tony for cost. o RFP draft presented to committee for review as a possible interactive art project for free standing Wings Theme and Open Frame Theme – members to review and bring comments to next meeting. • A local artist submitted life sized picnic table with animal friends (Gail) for consideration in 2024. o Art piece was put to a vote and approved (Doris=motion Randy=second) for 2024 sculpture tour • Baseball Mural Project o Vinyl on wood & movable – still need approval (Jeff Rau? Randy to contact) – still need to get update from Desere. • Candie received Cruz resignation form from October (officially) • Jason is assigned to the Art Fair Application review process. o Jason has log-in and password information. o Tasks are: Accept applications, payments, create slide show of submissions, contact and follow-up with artists after approval. o Online application process will be available 2024 – in the works with Tara. • 2024 Art Fair Sponsor discussion o Previous sponsor list – Randy to email copy to members from last year’s art fair application form o Wine Reserve sent in donation; Morning Star Tattoo is non-responsive. o Relaxation Destination; Pure Integrity; Lil Buddy’s; Kickback; Clementine; Panther Exteriors o Randy contacting last year’s donors. • Review Eau Claire list of available artworks for 2024 o Members submit a list of 10 selections to Michelle by Friday December 15th. Unfinished Business • Review pricing for 2024 Art Fair Tent rentals – still open • Discuss painting the concrete wall in front of Pure Integrity Homes – still open. • Expect decision regarding grant money from Dane Arts by 12/22/23. Future Agenda Items/Assignments • Selection of top 10 deadline 12/15/23. • Michelle to send follow email with top picks. • Send Eau Claire request for 8 pieces with 3 back-ups. Next Meeting Date • January 10th at 5:00 pm Page 2 of 2