City Council

Regular Council Meeting of May 6, 2025 Present were: Mayor Naillon, Councilmembers Shaw, Marthaller, Werner and Hart. Absent: Councilmember Moser. Meeting called to order at 7:00 pm by Mayor Naillon. Pledge of Allegiance given. Copies of the April 15th council meeting minutes were read and approved. Arnie Marchand was present to discuss abandoned buildings, etc. in Oroville. Marchand stated that Roni Holder-Diefenbach, with the Economic Alliance, gives presentations on options for addressing the issues and he would like to request that the Council invite her for a presentation and include the Oroville Planning Commission in the meeting as well. Mayor Naillon wanted to thank Superintendent Thompson and Police Chief Hirst for all they have accomplished so far in getting properties cleaned up. Council agreed that Holder-Diefenbach’s presentation could be helpful. Clerk Denney to contact Holder-Diefenbach to schedule the presentation. Arnie Marchand also wanted to discuss a proposal to establish a Sister City relationship with Osoyoos; a guide to establishing sister city relationships was provided to the Mayor and Council. Marchand has spoken with the Mayor of Osoyoos and she is interested in pursuing the relationship as well. Marchand discussed the different groups that already work together, for example, the American and Canadian Legions. Mayor Naillon will reach out to the Osoyoos Mayor. Shelly Roberts was present with the park use application for the May Day Lawn Ceremonies and additional activities to take place at the Osoyoos Lake Veteran’s Memorial Park on Saturday, May 10th. Motion by Werner, second by Marthaller that the park use application be approved and the fees waived, as it is a community event; motion carried unanimously. Tim Ike, with J-U-B Engineers, was present to discuss the Professional Services Agreement with J-U-B for the Runway Reconstruction Project and discuss the grant application for the project. Ike stated that the agreement is contingent on the City receiving the grant; discussion on the City’s match for the project and that an application will be submitted to WSDOT Aviation to help offset that match. Funding would be 95% FAA and 5% City, however, the City’s match could be reduced to 2.5% if the City receives a grant from WSDOT Aviation. The Professional Services Agreement is for the design and bidding for the project. Ike discussed the project schedule, with design in 2025 and construction in 2026; additional grant application will be submitted to FAA for the construction portion of the project. Professional Services Agreement with J-U-B has a term of 5/6/25 through 12/31/26 and project cost of $480,000. Motion by Werner, second by Shaw that Mayor Naillon be authorized to sign the Professional Services Agreement with J-U-B; motion carried unanimously. Salley Bull was present to request a time extension to the park use approval for the May 17th Farmer’s Market; Bull has been approached to extend the use by 2 hours to allow for attendance at the Farmer’s Market by the Motorcycle Rally participants. Council approved the request. Utility Billing insert request for the Kindergarten Registration Flyer submitted by Marlene Barker. Clerk Denney explained that normally inserts are included for organizations that have been approved for hotel/motel tax funds and their approved funds are used for the costs associated with the insert, however, the school would need to reimburse the City for the costs and Barker has agreed to cover those costs, which are roughly $125-$150. Motion by Marthaller, second by Werner that the flyer be included in the May utility bills; motion carried unanimously. WSLCB Liquor and Cannabis License Renewals notice received; no comments. Mayor Naillon updated the Council on the recreational map previously discussed to be added to the back side of the KIOSK; Naillon has spoken with Brian and Angela Larson to provide an estimate for developing that map. Angela Larson was present to discuss the design of the map, timeline and budget; quote is for $2,500 to design the map. Discussed that printing the map would be a separate cost, estimated at roughly $1,000. Superintendent Thompson questioned if the map could be printed for distribution; Larson stated that it could possibly be printed, however, she is unsure of how legible it would be if it were to be reduced to 11x17. Mayor Naillon asked if Oroville would own the map; Larson said yes. Motion by Werner, second by Hart to accept the quote of $2,500 submitted by the Larson’s to design the map to be placed on the back side of the KIOSK; motion carried unanimously. Mayor Naillon stated that he had been contacted by Heather Rodriguez with the Oroville Housing Authority with a request for an appointment to a vacant commissioner position; request is for Linda Schwilke to be appointed. Motion by Hart, second by Shaw that Schwilke be appointed to the Oroville Housing Authority; motion carried unanimously. Department Head Updates Police Chief Hirst reported that the increase in crime the City has been experiencing lately has been reduced thanks to the investigations and arrests made by the department. Superintendent Thompson stated that with this being May Day week, the crew is busy prepping for the event. Councilman Werner questioned Chief Hirst on staffing for the Police Department; Chief Hirst reported that Civil Service testing will take place in June and he hopes to have the vacant position filled following that testing. 15-Minute Executive Session, 42.30.110 (1) (f), called by Mayor Naillon at 7:36 pm. Meeting reconvened at 7:51 pm. No action taken. Motion by Werner and second by Marthaller the vouchers $144,631.51, #35099-35136, be paid, manual checks $2,741.52, Park Account EFT #990562, Checking Account EFT #990504, Checking Account #35003-35004, 35053-35056, be paid, the April 30, 2025 payroll of $89,395.46, #35057- 35098, Direct Deposit Run, EFT #202515-202516, be approved and the meeting be adjourned at 7:52 pm. Motion carried unanimously. Minutes approved ____________________ ________________________________ Mayor ________________________________ Clerk