City Council

AGENDA Regular Meeting of the Painted Post Village Board March 14, 2016 7:00 PM Call to Order at _______PM following the Pledge of Allegiance. Roll Call: Mayor Lewis___, Deputy Mayor Thorne ___, Trustee Foster ___, Trustee Scheidweiler___, Trustee Smith ___, Police Chief Mullen ___, Fire Chief Button ___, DPW Superintendent Smith ___, Attorney Sauro ___, Clerk-Treasurer Names ___, Minutes of February 8, 2016 approved by: __________________ 2nd by__________________ . Police Report – Chief Mullen Fire Department Report – Chief Button: DPW Report – Superintendent Smith: Financial /Budget Report All checkbooks are balanced with our accounting and bank statements. Clerk’s Report Planning Board Report: There was no meeting held in February 2016. Old Business: New Business 1. Reminder that the Village Elections are TOMORROW beginning at 12 Noon to 9 pm. 2. The Village Board of Trustees will be holding another budget workshop on March 24th at 4:30 pm and will also be holding a public hearing with regards to the NYS “Tax Cap Override” after the budget workshop. A legal notice will be placed in The-Leader noting date and time. 1 3 Prior to the regular Village Board meeting on Monday, April 4, the Board of Trustees will hold a public hearing on the budget at 6:00 pm which will include the Tax Cap Override. Once voted on and approved, Local Law #1 will be submitted to the NYS Comptroller’s Office. 4. The Village Board to pass the following “Resolution” to allow the Village Clerk to establish an Employee Benefit Reserve fund: RESOLVED, that pursuant to Section 6-p of the General Municipal Law, as amended, there is hereby established a capital reserve fund to be known as the “Employee Benefit Accrued Liability Reserve Fund” (hereinafter “Reserve Fund”). The purpose of this Reserve Fund is to accumulate moneys to pay for any accrued “employee benefit” due an employee on termination of the employee’s service. The chief fiscal officer is hereby directed to deposit and secure the moneys of this Reserve Fund in the manner provided by Section 10 of the General Municipal Law. The chief fiscal officer may invest the moneys in the Reserve Fund in the manner provided by Section 11 of the General Municipal Law, and consistent with the investment policy of the village. Any interest earned or capital gains realized on the moneys so deposited or invested shall accrue to and become part of the Reserve Fund. The chief fiscal officer shall account for the Reserve Fund in a manner which maintains the separate identity of the Reserve Fund and shows the date and amount of each sum paid into the fund, interest earned by the fund, capital gains or losses resulting from the sale of investments of the fund, the amount and date of each withdrawal from the fund and the total assets of the fund, showing cash balance and a schedule of investments, and shall, at the end of each fiscal year, render to the Board of detailed report of the operation and condition of the Reserve Fund. Except as otherwise provided by law, expenditures from this Reserve fund shall be made only for the purpose for which the Reserve Fund is established. No expenditure shall be made from this Reserve Fund without the approval of the governing board and such additional actions or proceedings as may be required by Section 6-p of the General Municipal Law. Motion by:__________________, seconded by _____________________. All in favor_______________ and all opposed ______________. 5. Southern Tier Central Regional Planning and Development Board has submitted their new contract for 2016 to provide professional planning services to the Village. Motion to approve and sign contract made by:____________________ and seconded by_______________________. 6. Steuben County Hazard Mitigation Plan list of Inventory of Critical Facilities and Community Assets has been included by Superintendent Smith, for discussion. 2  7. Cathy Halm who heads up the Painted Post Farmers Market has indicated that with the Village Board’s approval, the market will begin the first week of June this year. Motion to approve the “farmers market” by _________________________, seconded by _________________________ and carried (Y) (N) 8. A letter sent to the Village Board has been received from First Heritage requesting permission to utilize the parking lot off of W. Water Street in order to hold a “shred day” on Saturday, May 14 from 1 – 3 pm. Motion to approve made by _____________________, seconded by___________________ and carried (Y) (N) 9. After last month’s board meeting we have received an email from Kyle Smith of Meyers RV Superstore with the dates they would like to hold their RV shows. The first show would be April 27th – May 2nd, the second show would be June 15th – 20th, and the last one would be September 28th - October 3rd, 2016. Motion to approve the show dates as listed: __________________, seconded by _____________________and carried (Y) (N) Suspend Business: ____________________________ & ___________________________ PUBLIC COMMENTS: RESUME BUSINESS: ___________________________& _________________________ Trustee Comments: 3 Authorization to pay audited bills of the Village motion by______________, 2nd by__________________ General Fund: $____________________ Water: $__________________ Sewer: $ ________________ GRAND TOTAL:__________________ Motion to adjourn:______________________ 2nd ______________________ @ ____________ 4