Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees December 17, 2012 A. Call to order: The meeting was called to order at 4:30 p.m. 1. Roll call : A. Trustees present: Steve Kryger, Peggy Montgomery, Natalya Murphy, Paul Schroeder, Jacquelyn Wilson . B. Library staff present: Robin Clark C. There were no guests. 2. Director Clark verified the posting of the meeting notice 3. Trustee Schroeder verified that a copy of the open meetings act is posted in the meeting room 4. Correspondence: Director Clark shared the following correspondence received : A. Thank-you note from a volunteer who attended the volunteer luncheon B. Thank-you note from Joyce Neujahr from UNO library science program for Robin's presentations to the students C. Thank-you from an attendee of the NLA reception hosted at the library D. Thank-you from the family of Bob Reed to the board of trustees for the memorial donation in honor of Bob Reed E. Thank-you from Robin Clark to the board for attending the NLA reception and closing the library early for the event 5. There were no presentations B. Agenda 1. The agenda was approved 2. The November 2012 minutes were approved C. Finances 1. Finance report -A report of expenditures for the previous month was presented. 2. Approval of expenditures: $11,029.63. Motion: Wilson; second: Montgomery. Roll vote : Kryger: not present for vote, Montgomery: yes, Murphy: yes, Schroeder: yes, Wilson : yes.Motion carried. 3. Finance committee - no report D. Committee reports 1. Facilities committee - city staff is working on replacing bathroom lights due to aging equipment. The replacement lights will also be brighter. There has been no definitive root cause identified for the water leak in the Friends' bookstore . All plumbing around it appears to be intact. 2. Advocacy committee - no report E. Staff reports 1. The Director's report was reviewed 2. The Youth Services report was reviewed 3. The Information Systems report was reviewed 4. The Adult Services report was reviewed F. Friends of the Library report - book store will most likely be closed until January 1 to give time for repairs after the water leak. G. Old Business - Strategic Plan review. Motion to approve plan for 2012-2013 and 2013-2014 as presented in the November board packet. The board understands that the results of the community needs assessment and the staffing plan will drive further strategic priorities for 2013-2015. Motion: Murphy; second : Montgomery. Roll vote: Kryger: yes, Montgomery: yes, Murphy: yes, Schroeder: yes, Wilson : yes.Motion carried. H. New Business l. Holiday Closing, Christmas Eve : Per e-mail received from Mayor Black, all city departments will close at 1:00 p.m. on Dec. 24 and will be closed all day on Dec. 25. Since this is the directive of the mayor, no board vote was necessary. 2. Director Evaluation : Postponed to closed session . I. Public participation - none J. Closed session - A motion was made to go into closed session for the purpose of the Director's annual performance evaluation and include Director Clark in the session. Motion: Kryger; second : Murphy. Roll vote : Kryger: yes, Montgomery: yes, Murphy: yes, Schroeder: yes, Wilson : yes.Motion carried . Closed session commenced at 5:37 and ended at 5:53 . K. Adjournment - Motion to adjourn: Montgomery; second by Murphy. Meeting adjourned at 5:54.