Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees February 25, 2013 A. Call to order: The meeting was called to order at 4:30 p.m. 1. Roll call : A. Trustees present: Steve Kryger, Peggy Montgomery, Natalya Murphy, Paul Schroeder, Jacquelyn Wilson . B. Library staff present: Robin Clark C. There were no guests. 2. Director Clark verified the posting of the meeting notice 3. Trustee Schroeder verified that a copy of the open meetings act is posted in the meeting room 4. Correspondence : There was no correspondence 5. There were no presentations B. Agenda 1. The agenda was approved 2. The January 22, 2013 minutes were approved C. Finances 1. Finance report -A report of expenditu res for the previous month was presented . This t riggered a discussion of non-resident fees . Families living in SIDs pay non-resident fees for library cards. When these SIDs are annexed the library suffers a double financial hit . First, it loses the revenue it previously received from non-resident card fees in the SID. Second, library staff has to absorb the increased workload resulting from these now-residents receiving free library services, without an increase in the library budget to increase staffing. By contrast, the police and fire department budgets are increased when SIDs are annexed. 2. Approval of expenditures: $20,238.81. Motion: Wilson; second: Murphy. Roll vote: Kryger: yes, Montgomery: yes, Murphy: yes, Schroeder: yes, Wilson : yes. Motion carried. 3. Finance committee report - no report D. Committee reports 1. Facilities committee - New lighting has been installed in the bathrooms. Library carpet is on the capital improvement plan for fiscal year 2013-2014, but the plan would need to be approved as part of the budgeting process. There has been no further information regarding the availabil ity of a fireproof safe for storing documents in accordance with the city's guidelines. 2. Advocacy committee - no report. E. Staff reports 1. The Director's report was reviewed 2. The Youth Services report was reviewed 3. The Information Systems report was reviewed 4. The Adult Services report was reviewed F. Friends of the Library report - no official report. G. Old Business - there was no old business H. New Business - there was no new business I. Public participation - none J. Closed session - none K. Adjournment - Motion to adjourn : Murphy; second by Montgomery. Meeting adjourned at 5:10. The next meeting will be March 25, 2013 at 4:30 p.m.