Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees March 25, 2013 A. Call to order: The meeting was called to order at 4:30 p.m. 1. Roll call: A. Trustees present: Steve Kryger, Peggy Montgomery, Natalya Murphy. B. Trustees unable to attend: Paul Schroeder, Jacquelyn Wilson C. Library staff present: Robin Clark D. Guests present: Consultant George Lawson; Library Foundation members Becky Crofoot, Jim Berg and Harlan Metschke 2. Director Clark verified the posting of the meeting notice 3. Trustee Montgomery verified that a copy of the open meetings act is posted in the meeting room 4. Correspondence: No official correspondence was received . Director Clark presented a hard copy of American Library Association 's The Voice to the trustees 5. Mr. George Lawson, the consultant hired to conduct the library's needs assessment, gave a presentation. His needs assessment will include all facets of the library, including services, facilities, community perception and staffing. He has already met with library staff, key city personnel and administrators at the school board . Would like to hold community forum to get more input. Mr. Lawson requested help from the board, Friends of the Library and Library Foundation with the study. He handed out a 7-page Library Facility Effectiveness Worksheet and asked those present to fill it out and return it to him by April 8. An electronic copy of the assessment form is available and Director Clark will mail it to all interested parties from the Board, Foundation and Friends. Once completed, Mr. Lawson will give it to the library staff for review. Once the library staff has reviewed the document, it will be passed on to the board. He will conduct a community forum on April 22 at 6:30. B. Agenda 1. The agenda was approved 2. The February 25, 2013 minutes were approved C. Finances 1. Finance report -A report of expenditures for the previous month was presented. 2. Approval of expenditures: $21,169.91. Motion : Kryger; second: Murphy. Roll vote: Kryger: yes, Montgomery: yes, Murphy: yes. Motion carried . 3. Finance committee report: no report. D. Committee reports 1. Faci lities committee - no repo rt . 2. Advocacy committee - no report. E. Staff reports 1. The Director's report was reviewed . Director Clark informed the board about the Foundation's brick dedication ceremony on April 21 at 2:00. Engraved bricks that were sold as a fundraiser will be installed . 2. The Youth Services report was reviewed 3. The Information Systems report was reviewed 4. The Adult Services report was reviewed F. Friends of the Library report - there was no report G. Old Business -none H. New Business - none I. Public participation - none J. Closed session - none K. Adjournment - Motion to adjourn : Murphy; second by Kryger. Meeting adjourned at 5:24 p.m ..