Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board ofTrustees April 22, 2013 A. Call to order: The meeting was called to order at 4:38 p.m . l. Roll call : A. Trustees present: Steve Kryger, Natalya Murphy, Paul Schroeder, Jacquelyn Wilson (arrived later in meeting). B. Library staff present: Robin Clark C. There were no guests. 2. Director Clark verified the posting of the meeting notice 3. Trustee Schroeder verified that a copy of the open meetings act is posted in the meeting room 4. Correspondence: Director Clark shared the following correspondence: A. an award letter from the Nebraska Library Commission granting the library $3,329. She also mentioned that in the future the per-capita funding for libraries will be decreasing. B. Thank-you letters from Mrs. Carey's third-grade class from Walnut Creek Elementary C. Thank-you cards to Wanda Butts from another elementary classroom (no return information was available) D. Thank-you from PLV Early Childhood Center 5. There were no presentations B. Agenda 1. The agenda was approved 2. The March 25, 2013 minutes were approved C. Finances 1. Finance report -A report of expenditures for the previous month was presented. 2. Approval of expenditures: $16,344.71. Motion: Murphy; second: Kryger. Roll vote: Kryger: yes, Murphy: yes, Schroeder: yes, Wilson: yes. Motion carried. 3. Finance committee report: no report D. Committee reports l. Facilities committee - no report 2. Advocacy committee - no report E. Staff reports l. The Director's report was reviewed. Other notable items not in the report: A. Director Clark would like to take some older wooden chairs that the library no longer needs and have them painted by local artists and used in a fundraiser held by the Library Foundation in partnership with the Papillion Arts Council. The chairs first need to be removed from the city's asset list and then turned over to the Library Foundation. She first saw the idea in the January 2013 issue of the Library Administrator's Digest. B. Library events had two front-page mentions in the Papillion Times. C. Since the Foundation's memorial brick dedication on April 21, there has been renewed interest in purchasing additional bricks. Several more bricks have been purchased.  D. The Community Outreach Coordinator hired last month has resigned . Director Clark mentioned the challenge of finding qualified candidates for the position since it was only 20 hours a week and requires some evening work. During the time the position was posted, only 8 applications were received and 2 applicants were interviewed . Director Clark has elected to not re-advertise the position . 2. The Youth Services report was reviewed 3. The Information Systems report was reviewed 4. No Adult Services report was provided F. Friends of the Library report- G. Old Business - there was no old business H. New Business 1. Motion to approve the personnel manual created by the City of Papillion for all city employees: Motion: Wilson; second: Murphy. Roll vote: Kryger: yes, Murphy: yes, Schroeder: yes, Wilson: non yes. Motion carried. I. Public participation - none J. Closed session - none K. Adjournment - Motion to adjourn: Murphy; second: Wilson . Meeting adjourned at 5:11 p.m ..