Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees July 22, 2013 A. Call to order: The meeting was called to order at 4:30 p.m. 1. Roll call: A. Trustees present: Steve Kryger, Peggy Montgomery, Paul Schroeder, Jacquelyn Wilson. B. Library staff present: Robin Clark, director, Amy Wenzl, Community Engagement Coordinator 2. Director Clark verified the publication of the meeting notice 3. Trustee Schroeder verified that a copy of the open meetings act is posted in the meeting room 4. Correspondence: none 5. Presentations: none B. Agenda 1. The agenda was approved 2. The June 24, 2013 minutes were approved C. Finances 1. Finance report - A report of expenditures for the previous month was presented. 2. Approval of expenditures: $17,872.02. Motion: Wilson; second: Kryger. Roll vote: Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 3. Finance committee report: City budget proposal presented. Library budget $883,615.00 compared to $867,981.00 in 2012-2013 . Net reduction in operations line items not payroll related for 2013-2014 is $8,250.00. D. Committee reports 1. Facilities committee - Windows and carpet will be cleaned. Art wall concept for library hall continues to be developed. Door hinge issues are being researched. Air conditioning compressor in large unit will have to be replaced. 2. Advocacy committee - no report E. Staff reports 1. The Director's report was reviewed 2. The Youth Services report was reviewed 3. The Information Systems report was reviewed 4. The Community Engagement Coordinator's report was reviewed F. Friends of the Library report - no official report. G. Old Business - there was no old business H. New Business 1. Election of Officers - Paul Schroeder was elected as President, Peggy Montgomery as Vice President and Steve Kryger as Secretary.  2. Motion to bring forward a motion to amend the wording of the personnel manual motion previously adopted on April 22, 2013. Motion: Kryger; Second, Wilson. Roll vote: Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. Motion to amend the wording of the personnel manual motion previously adopted on April 22, 2013 from approved to accepted. Motion: Wilson; second: Montgomery. Roll vote: Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 3. Request for waiver of fee card charge for active duty military households outside Papillion city limits with 68046 or 68133 zip codes. Total count 353. After discussion, no action required. All residents living outside the city limits of Papillion are considered by the library as Sarpy County residents and as such should discuss lack of library services with the Sarpy County Commissioners. 4. After discussion, the library board gave the library director permission to continue to explore a library tax levy to SIDS with the city administration. 5. After discussion, motion to increase the non-resident annual household fee from $40.00 to $50.00 effective either upon acceptance by city council of an amended 2013-2014 budget or the 2014-2015 budget, whichever approval occurs first. Motion: Kryger, second, Montgomery. Roll vote: Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. I. Public participation - none J. Closed session - none K. Adjournment -President Schroeder declared the meeting adjourned at 6:00 p.m..