Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees Monday, September 23, 2013 The Board of Trustees of Sump Memorial Library met in an open and public session at Sump Memorial Library on September 23, 2013 at 4:30 p.m. A. Call to order: The meeting was called to order at 4:30 p.m. 1. Roll call: A. Present were Board Members Steve K.ryger (late), Peggy Montgomery, Paul Schroeder, and Jacquelyn Wilson. Also present were Library Director Robin Clark, Community Engagement Coordinator Amy Wenzl, and Adina Bell, library practicum student. 2. Affidavit of Publication: Notice of the meeting was given in the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the open meetings act is posted in the meeting room. 4. Correspondence: Thank you card from the Eastern Library System for the Henna Art presentation at the ELS youth services retreat. 5. Presentations: none B. Agenda 1. Approval of the Agenda: Motion: Montgomery; Second: Wilson. Roll vote: Montgomery: yes, Schroeder: yes, Wilson: yes. K.ryger: absent. Motion carried. C. Approval of the August 26, 2013 minutes: Motion: Montgomery; Second: Wilson. Roll vote: Montgomery: yes, Schroeder: yes, Wilson: yes. Kryger: absent. Motion carried. D. Finances 1. Finance report - A report of expenditures for the previous month was presented. 2. Approval of expenditures: $57,378.78. Motion: Wilson; Second: Montgomery. Roll vote: K.ryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 3. Finance committee report: No report. E. Committee reports 1. Facilities committee - Water is leaking through the conference room wall again. Tony Gowan has been contacted and he has had a roofing company do an inspection. A water test will be performed to determine any point of water entry. The arched window in the youth services department has lost its seal and will need to be replaced in the next year. The entrance door hinges have been replaced on the front and back entrance doors The handicapped automatic door opener has been replaced so that both doors will open when pressed instead of just one. The brick walkway on the East side of the building was leveled to prevent future accidents. 2. Advocacy committee - No report. F. Staff reports 1. The Director's report was reviewed. A part time youth services position will be advertised in October. 2. The Youth Services report was reviewed 3. The Information Systems report was reviewed 4. The Community Engagement Coordinator's report was reviewed G. Friends of the Library report - No official report. H. Old Business - There was no old business. I. New Business 1. Review of the 2013-2016 strategic plan. After discussion, motion to accept the current draft and post on the website. Motion: Kryger; Second: Wilson. Roll vote: Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 2. After discussion, motion to approve increase in library fines and fees. Motion: Montgomery; Second: Wilson. Roll vote: Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 3. After discussion, President Schroeder moved the December board meeting date to December 16th , 2013 4. After discussion, motion to approve library closures on the Sundays proceeding Monday holidays beginning January 2014. Motion: Kryger; Second: Montgomery. Roll vote: Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 5. Richard Miller, Library Development Coordinator, Nebraska Library Commission, led a discussion on Library Trustee roles and responsibilities 6. Library Board/City Council communication parameters were discussed. It was decided that the board would draft a letter to city council regarding the communication process. J. Public participation - none K. Closed session - none L. Adjournment - President Schroeder declared the meeting adjourned at 6:56 p.m.