Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees Monday, December 16, 2013 The Board of Trustees of Sump Memorial Library met in an open and public session at Sump Memorial Library on December 16, 2013 at 4:30 p.m. A. Call to order: The meeting was called to order at 4:30 p.m. 1. Roll call : A. Present were Board Members Mary Gawecki, Steve Kryger, Peggy Montgomery, Paul Schroeder, and Jacquelyn Wilson (late). Also present were Library Director Robin Clark and Community Engagement Coordinator Amy Wenzl. 2. Affidavit of Publication: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the open meetings act is posted in the meeting room. 4. Correspondence: Thank you cards from Project Harmony and a patron were shared. 5. Presentations: Amy Wenzl gave a short presentation on accessing City Happenings videos on the City of Papillion YouTube channel. B. Agenda 1. Approval of the Agenda: Motion: Gawecki; Second: Montgomery. Roll vote: Gawecki: yes, Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. C. Approval of the November 25, 2013 minutes: Motion: Gawecki; Second: Montgomery. Roll vote: Gawecki: yes, Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: (absent). Motion carried. D. Finances 1. Finance report - A report of expenditures for the previous month was presented. 2. Approval of expenditures : $12,741.11. Motion: Kryger; Second: Wilson. Roll vote: Gawecki: yes, Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 3. Finance committee report: No report. E. Committee reports 1. Facilities committee - The battery on the automatic handicapped doors at the front entrance was replaced. 2. Advocacy committee- No report. F. Staff reports 1. The Director's report was reviewed. 2. The Youth Services report was reviewed. The youth services assistant position has been advertised and applications are continuing to be received. 3. The Information Systems report was reviewed. 4. The Community Engagement Coordinator's report was reviewed. G. Friends of the Library report - No official report. H. Old Business 1. Director's Evaluation (differed to closed session) After dosed session and further discussion, a motion was made to continue to retain the services of the current library director. Motion: Wilson; Second: Montgomery. Roll vote: Gawecki: yes, Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. I. New Business 1. Mary Gawecki has agreed to act as the trustee liaison to the Papillion Library Foundation Board. Jacquelyn Wilson has agreed to act as the liaison to Friends of the Library. 2. After discussion, motion to approve the closing of the library at 12:30p.m. on December 24, 2013. Motion: Montgomery; Second: Gawecki. Roll vote: Gawecki: yes, Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 3. After discussion, motion to approve the 2014 Board meeting dates: January 27, February 24, March 24, April 28, May 19 (third Monday), June 23 , July 28, August 25, September 22, October 27, November 24, December 22. Motion: Kryger; Second: Wilson. Roll vote: Gawecki: yes, Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes . Motion carried. J. Public participation - none K. Closed session 1. A motion was made to go into closed session for the evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting. Motion: Gawecki; Second: Montgomery. Roll vote: Gawecki: yes, Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 2. The President stated for the record, the purpose of the closed session is to only discuss the director's evaluation. The closed session included the following: the Library Board and the library director. 3. A motion was made to come out of closed session. Motion: Kryger; Second: Wilson. Roll vote: Gawecki: yes, Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. L. Adjournment-President Schroeder declared the meeting adjourned at 5:36 p .m.