Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees Monday, January 27, 2014 The Board of Trustees of Sump Memorial Library met in an open and public session at Sump Memorial Library on January 27, 2014 at 4:35 p.m. A. Call to order: The meeting was called to order at 4:35 p.m. 1. Roll call: A. Present were Board Members Steve Kryger, Paul Schroeder, and Jacquelyn Wilson. Also present were Library Director Robin Clark and Community Engagement Coordinator Amy Wenzl. 2. Affidavit of Publication: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the open meetings act is posted in the meeting room. 4. Correspondence : Thank you notes from Project Harmony and two patrons. 5. Presentations: none. The statistical report from Andrew Sherman has been pushed to next month when additional board members will be present. B. Agenda 1. Approval of the Agenda: Motion: Kryger; Second: Wilson. Roll vote: Gawecki: absent, Kryger: yes, Montgomery: absent, Schroeder: yes, Wilson: yes. Motion carried. C. Approval of the December 16, 2013 minutes: Motion: Kryger; Second: Wilson. Roll vote: Gawecki: absent, Kryger: yes, Montgomery: absent, Schroeder: yes, Wilson : yes. Motion carried. D. Finances 1. Finance report - A report of expenditures for the previous month was presented. 2. Approval of expenditures: $28,634.75. Motion: Kryger; Second: Wilson. Roll vote: Gawecki: absent, Kryger: yes, Montgomery: absent, Schroeder: yes, Wilson: yes. Motion carried. 3. Finance committee report: No report. E. Committee reports 1. Facilities committee -The city has been cleaning the carpets in the library during the past two months . It has significantly improved the look of the carpet, especially around the circulation desk and in the meeting and children's rooms. 2 . Advocacy committee - No report. F . Staff reports 1. The Director's report was reviewed. 2. The Youth Services report was reviewed. 3. The Information Systems report was reviewed. 4. The Community Engagement Coordinator's report was reviewed. G. Friends of the Library report - No official report. H. Old Business - none I. New Business 1. After discussion, motion to accept the 2012-2013 Nebraska Public Library Survey as submitted to the state. Motion: Wilson; Second: Kryger; Roll vote: Gawecki: absent, Kryger: yes, Montgomery: absent, Schroeder: yes, Wilson: yes . Motion carried.  2. After discussion, motion to approve the 201 2-2 013 Annual Report to City Council. Motion: Wilson; Second: Kryger; Roll vote: Gawecki: absent, Kryger: yes, Montgomery: absent, Schroeder: yes, Wilson: yes. Motion carried. 3. Motion to amend 6.1 on the Library Director' s evaluation form to read : "6. l Reaches out to city officials and staff in order to establish and maintain a positive working relationship between the library and the city." Motion: Kryger; Second: Wilson; Roll vote: Gawecki: absent, Kryger: yes, Montgomery: absent, Schroeder: yes, Wilson: yes. Motion carried. 4. After discussion, motion to accept the collection development and access policies as presented. Motion: Kryger; Second: Wilson; Roll vote: Gawecki: absent, Kryger: yes, Montgomery: absent, Schroeder: yes, Wilson: yes. Motion carried. 5. Board members accepted and signed the Library Board of Directors ' Conflict oflnterest Policy. J. Public participation - none K. Closed session - none L. Adjournment -President Schroeder declared the meeting adjourned at 5:33p.m.