Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees Monday, April 28, 2014 The Board of Trustees of Sump Memorial Library met in an open and public session at Sump Memorial Library on April 28, 2014 at 4:30 p.m. A. Call to order: The meeting was called to order at 4:38 p.m. 1. Roll call: A. Present were Board Members Steve Kryger, Peggy Montgomery, and Paul Schroeder. Also present were Library Development Coordinator of the Nebraska Library Commission (NLC) Richard Miller, Library Director Robin Clark, Community Engagement Coordinator Amy Wenzl, Youth Services Manager Cathy McMahon, and Meeting Room Coordinator Wanda Butts. 2. Affidavit of Publication: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the open meetings act is posted in the meeting room. 4. Correspondence: No official correspondence 5. Presentations: No presentations B. Agenda 1. Approval of the Agenda: Motion: Montgomery; Second: Kryger. Roll vote: Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. 2. Approval of the March 24, 2014 minutes: Motion: Montgomery; Second: Kryger. Roll vote: Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. C. Finances 1. Finance report - A report of expenditures for the previous month was presented. A. The Board reviewed the 2014 State Award Letter for $3,329.00. This award was larger than the expected award of $2,500 currently in the library budget. A budget amendment will be submitted to the city council to reflect the difference. B. The Board discussed the NLC/NLA Internship Grant of $1000.00. Interviews of internship candidates will begin May 2nd . A budget amendment will be submitted to the city council for the amount of this grant. C. The Board discussed the American Library Association Public Programs Office Grant - Dust, Drought, and Dreams Gone Dry which includes $1,200.00 in program related funds and an exhibition which will travel to Papillion at the end of August and remain for six weeks. 2. Approval of expenditures: $15,699.86. Motion: Kryger; Second: Montgomery. Roll vote: Kryger: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. 3. Finance committee report: No report. D. Committee reports 1. Facilities committee - The Board reviewed the original and amended agendas for the April 25, 2014 City Council Retreat. 2. Advocacy committee: No report. E. Staff reports 1. The Director's report was reviewed. 2. The Youth Services report was reviewed. ; 3. The Information Systems report was reviewed. 4. The Community Engagement Coordinator's report was reviewed. F. Friends of the Library report: No report. G. Library Foundation Report - The "Wine and Sign - Look to the Future" event was a success. Kent Sievers, an Omaha World Herald photographer, took photos and has allowed the library and the Foundation the use of the photos. The total amount raised will be announced soon. H. Old Business -There was no old business. I. New Business 1. Mary Gawecki has resigned from the library board but will continue to advocate for the library as a board member of The Papillion Library Foundation. A. At the board's request, Richard Miller, Library Development Coordinator at the State Library led a board discussion regarding the library's Internet Policy, Acceptable Use Policy, and Unattended Child Policy. It was recommended by Mr. Miller that the library hold an educational program on Intellectual Freedom issues. J. Public participation - none K. Closed session - none L. Adjournment -President Schroeder declared the meeting adjourned at 6:30p.m.