Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Ubnuv Board of Trustees Mond1n 1 ,July 28, 2014 Tht· Board ofTrnstees of Sump \ilcmorial Lihrar: met in an open and puhlit -,;ession at Sump Memorial Uhrar-v on July 28, 201-l at 4:30 p.m. •\ !al! tn ordi~r: !ht: rneding \vas called to (mkr at 4, 30 p.111. l _ Rnll call: A. Present were Boar<l l\!embcrs Sus,m McCa!rmm. Peggy \,f,:int1smnery, P,ntl Schroed'---r and .Jacquelyn \.Vilson Also nresent were L.ihrary Lhrector Robin Clark. Community Lngagement Coordinator Amy \Vcnzl. and L.itirary Development Coordinator of the Nebraska Library Commission ( NLC) Ridiard \\ilkr 2, Affidavit of Publkatil1n: Not:;.:e ui' the meeting was giH:11 l< the Papilli.nn Times. the 1 :.ksignateo method of giving noti..:c, 1 Public announcement that a cum:nt copv of the ()pen meetings act is posted in tbt: mecti ng room. 4, C'orrespondence: The board received a copy of the leLter lo \tayoi Black regarding the library budgd revie,v from Sti:ve Engberg, C'hairmau of the I•inance and Administrnthm Committee as weil as a thank you ktrer from the L NO l ,1lkge of Education for allowing their students to observe library programming, .; Presentations· No presentations B, Agenda l. /l\pproval of the 1\genda: /V1otinn: l'v'lontgomery; Second: WHson, Roi! vote: Kryger absent. McCaiman: yes, Montgomery: yes, Schroeder: yes, \\-i1son: yes. :vtution carried, 2. Approval uf the J'._lI\e 23, 20!4 mt:eting minutes: Motion: Muntgurnery; Sc-:ond: Wilson, Roll 'd.itc: Kryger: absent, 1\,kCalman: yes, Montgomery: yes. Schroeder: yes, Wilson: yes. i\{otion carried. C, Finances Finance report · A report of i:xpenditures for the prev1nus month was presented. .,, Apprnval of expenditures: $25.398.45, !\,lotion: \Vilson; Second: tv1cCalman, Roi! vote: k1yger: arsent, ~kCalman: y,:s, \fonrgomery: yes, Schnie<la: y.,·s, \Vibon: yes. !Vlution carried. Financt: 1.:mnmittc:e report: The budget was submitted and is l'.Urn::ntl~, in process. but the .:ity administrator has stated then: is u possibility to amend the b:tdgct if :iecdcd, D Committee reports l _ Facilities conunittec: A report on the architect waik thr,!ltgh with repn~sentativcs of :\lley. Poyner, Macchicnu An:hitl.'.cture and the tirne!inc and prupo~a: from :,.tid reprc-,entatives ,vas shared. ,\ i\tkr dis-:ussinn, nmtinn l.\1 apprnv.• the proposal for a:-chilect11r:ll dt::;ign services wiib Alley. f\;yrit:r. l\lacchi('ttt; Architcctun.' contingl.'.nl upon all additional ~7.500.00 amended i nti1 tht' 20 t •l-20 I 5 lthrnrv bud 6et. !'vlonnn, \,fonq.;ornery: 1.,ecnnd: Wil:-ion, [:;,.,![ vote: Kryger: absent. Mc(alman: ye:-, Vlom~umcrv. )CS, :-;chronkr ycs. Wilson: yes. \luti,Jn carried, H_ f:-.:~h! ',lirtdo,,, are cun;:ntly berng replaced and ut,e :i_ir c,1ndttio11ing unit was rcolac,'.d th;; month. \,h, c,ll'\ corrmuttcc '\J11 re:<'l'l- f--. Staff r,::pl1rh I . The I >i r·cc tl>r's report \\ as ,l·vin~.::d 1. The Information --: 7 Sll'm.s report \Va;:; n.'\'lc:wccL I. l'hl' Cnmmu;:itv t·:ngagcment ( oordinmor's rt: pNT was rcvi,:w,;d_ !. Friends ot'il1e Lit,rary report : nierc \Vill be a large sak Augu:--t l-3 to move o,·erstnckcd in ventur: . •\II boob will he: S.25. rh.: next Friends ,1f the Library m..:erin~ is AU!;u;;t I 1•~. G. L.tbrary Foundation Report The library will he submit ti ng a grant propnsal under the Foundation', name tl> the \{idhu1tL, Commumty Fuundation fur a ten ,,eek series o ! cduc ,11ional ar' programs in "·, >Haboration w ith Why i\n s tor adults"' ith SJh.:cial needs. H. Old Business • Tht:rc was no old busmess. l\e.w Business I. Fleer ion cf Officers - r-'aul Schroeder was dcckd a:, Prcs1dt·nt. Peggy Montgomery as Vice President. and Steve Krygcr as Secretary. :2. Richard l'vlilkr led a b(i,ml discu,;sion regarding g1)\l.:'rning hoard trustee respons ihilitics as dcrined by state srntute. Mr. Miller wenl through chapcer "l Nebraska law::; to educate the hoard ahout lihrnry hoard and city council responsibil ities as defin(~d in the statutes. 1_ The bonrd discussed and c,mstdcrl·d the ;kens inciudcd in tht: .July 10. 201 4 kner from the Finance and Administration Comrruttee to l'vta_vor Blad. ,\tter discussi~)n . moti(>r1 l,l aprrcwe a written response to •he mayor. copied to che city adminisrrator. from rhc library board address ing the icems recommended for adjustment considerntion in tlw July I 0 2014 letter from the Finance and Administration Comm ittee. \,lotion: Wilson: Second: Montgornerv Rori vote: Kryg:er: ahsent. l'vlcCalman · yes. i\lontgomcry : yes, Schroeder: yes, \Vil.son: yes. l'vfotion ::arried. 4. After discussion, rnotion to have the library director tncet monthly with the city udrninistrator. Moticn : rvtcCalman: Second: Wdsnn . Ro ll vote: Kryger: absent. Mc< alman: yes, Montg,mll:ry : ycs, Schroeder: ye:; . Wilson · yes. ,\ fot 1on carried. J. Public participation - none K. Close:d -;,'.ssion - none I. Adjournment -Pre:-:ident Schroeder declared the meeting adjourned a t 6:30p.m.