Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, September 23, 2019 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on September 23, 2019, at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:30 p.m. 1. Roll call: Present were Board Members Erin Jones, Susan McCalman and Paul Schroeder. Also present were Library Director Matt Kovar and Youth Services Manager Kelly Warehime. Absent: Steve Kryger and Peggy Montgomery. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Jones; Second: McCalman. Roll Vote: Jones: yes, Kryger: absent, McCalman: yes, Montgomery: absent, Schroeder: yes. Motion carried. 2. Approval of the minutes of the August 26, 2019, Board Meeting: Motion: Jones; Second: Schroeder. Roll Vote: Jones: yes, Kryger: absent, McCalman: yes, Montgomery: absent, Schroeder: yes. Motion carried. C. Library Director' s Report 1. Correspondence and Communications: A thank-you note from a patron who uses-a meeting room was circulated. 2. Financial Report: The City Council approved the FYI 9-20 budget as submitted. The final report for FYI 8- 19 is not yet available. The fiscal year begins October 1, 2019. McCalman recommended funding for office staff cubicles next year; grant opportunities will be explored. The board might use a Field House meeting room for its October meeting, followed by a tour of the facility. Funding for a library mobile app is in the budget; Jones suggested including some type of "drive-up" service for the convenience of patrons. 3. Library Board Report: The Papillion Historical Society facilitated a naturalization ceremony held at the library on September 16. Upcoming events are the Toddler Trick-or-Treat on October 31 ; Harry Potter Week November 4-8 to build interest for the November 9-10 U.S . Quidditch Tournament at the Field House; Winter Wonderland on November 30. The library will provide space to the Census Bureau for the public to obtain help to fill out Census forms . Work on the historic photos archive for Papillion 150 has begun. The Library Foundation is interested in sponsoring a reveal event during the month of March.  Program planning meetings for Library and Recreation Department staff began. Assistant Director job applications are being accepted through the first week of October; the posting is now on the Iowa jobs board. The Youth Services Librarian and Digital Library positions will post soon. D. Agenda Items 1. Old Business: a. Library Policy Review - The goal is to have the Library Policies finalized at the November board meeting. Board members will review the policy drafts and be prepared to discuss any changes at the October meeting. b. Library Board of Advisors Bylaws update - Updates to the city code related to the Library Board Bylaws were introduced at the September 17 City Council Meeting. The second reading is scheduled for October 1, with a final reading on October 15. A resolution to approve the Library Board Bylaws will also be on the October 15 agenda. Kovar will be in attendance. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 5: 19 p.m. Second: McCalman. Roll Vote: Jones: yes, Kryger: absent, McCalman: yes, Montgomery: absent, Schroeder: yes. Meeting adjourned at 5: 19 p.m. The next meeting will be October 28, 2019, at 4:30 p.m., in the South Meeting Room.