Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, November 18, 2019 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on November 18, 2019, at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board Vice President Susan McCalman at 4:32 p.m. 1. Roll call: Present were Board Members Erin Jones, Steve Kryger and Susan McCalman. Also present were Library Director Matt Kovar, Youth Services Manager Kelly Warehime, Assistant City Administrator Amber Powers, and Library Secretary Pat Houser. Absent: Peggy Montgomery. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: McCalman; Second: Kryger. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: absent. Motion carried. 2. Approval of the minutes of the October 28 , 2019, Board Meeting: Motion: McCalman; Second: Kryger. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: absent. Motion carried. C. Library Director' s Report 1. Correspondence and Communications: None. 2. Financial Report: None. 3. Library Board Report: Work began on the design process for a mobile app that will allow patrons to access resources and collections from their mobile devices; it will provide a gateway to multiple digital resources. It is expected to be available for the Library at the Landing soft openmg. The library began using the Overdrive Advantage Plus program to give the digital collection better reach and access for patrons and also as a better use of library funds. The library will close on Thanksgiving Thursday and Friday. The hours for Saturday, November 30, are 9:00 a.m. to 9:00 p.m. to accommodate for Winter Wonderland events. The Papillion 150 digital photo archive was discussed and it was suggested that the committee reach out to the public for contributions to the photo collection. Library staff participated in Baseballoween at Werner Park and the Quidditch Regional event vendor fair at Papillion Landing. Second round interviews for the Assistant Library Director position are scheduled for this week. The Youth Services part-time Librarian position received multiple applications ; interviews will be scheduled in the coming weeks. The recent Harry Potter week was successful.  There are several holiday events scheduled in December. Mayor Black will forward the name of a nominee for the vacant Library Board member to the City Council on December 3. D. Agenda Items 1. Old Business: a. Library policy review: Library Policy Committee members Kryger and Jones were given copies of the revised policies. The members will meet with Kovar to discuss further revisions to the policies in preparation for approval at a future board meeting. b. Library Board of Advisors bylaws: Updates to the city code, related to the Library Board Bylaws approved at the last Library Board meeting, were missing from the November 5 City Council meeting packet. Those changes are up for a first reading at the November 19 City Council meeting. 2. New Business: a. Election of Library Board President: Nomination of Susan McCalman as Library Board President: Jones; Second: Kryger. Roll Vote: Jones : yes, Kryger, yes, McCalman: yes, Montgomery: absent. Motion carried. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: The City hired a third party to conduct a staffing study to determine where additional staff is needed. To provide clarification for the difference of resident qualifications between the Sump Library and the Library at the Landing, Powers explained that the Sump Library is funded with property taxes for annexed properties and that the Landing is funded with a revenue bond supported by sales tax. The City Council members requested that additional audiovisual equipment be available in the Library at the Landing. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 5:25 p.m. Second: Kryger. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: absent. Meeting adjourned at 5:25 p.m. The next meeting will be December 16, 2019, at 4:30 p.m. , in the South Meeting Room.