Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, February 24, 2020 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on February 24, 2020, at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board Chairperson Susan McCalman at 4:30 p.m. 1. Roll call: Present were Board Members Erin Jones, Steve Kryger, Susan McCalman, Peggy Montgomery and Melissa Panko. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, and Library Secretary Pat Houser. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Panko; Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Panko: yes. Motion carried. 2. Approval of the Minutes of the January 27, 2020, Board Meeting: Motion: Panko; Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes_, McCalman: yes, Montgomery: yes, Panko: yes. Motion carried. C. Library Director' s Report 1. Correspondence and Communications: None. 2. Financial Report: None. 3. Library Board Report: Kovar reported that the monthly statistics are good overall. There has been an impact due to the recent changes in the library staff as well as the opening of the Digital Library at the Landing Kovar discussed the staffing needs at the Digital Library and his hope to increase the number of employees. During January, 1,041 people visited the Digital Library, and 170 people signed up for Digital Library Access cards. Warehime discussed Youth Services' efforts to build relationships in the schools and with the librarians to attract youth to visit the library. They are also increasing Saturday programmmg. Partlow met with each staff member individually and is working on ways to retain library aides. The library is considering ways to increase the number of adult programs and to attract adult audiences. The number of proctored exams is increasing.  Partlow created a draft newsletter of upcoming events at the Sump Library and passed it around to the board members. Posters are being designed for the Papillion 150 displays in area businesses and at the library. The Friends of the Library held an appreciation event for their members on February 14; several library staff members attended. The library app is now active. D. Agenda Items 1. Old Business: a. Library policy review: Kovar will send the latest edits of the library policies to the board members and plan to vote on their approval at next month's board meeting. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. Comments from the Friends of the Library/Library Foundation: None. 3. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 5:43 p.m. Second: Panko. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Panko: yes. Meeting adjourned at 5:43 p.m. The next meeting will be March 23, 2020, at 4:30 p.m. , in the South Meeting Room.