Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday,June22,2020 The Papillion Public Library Board of Advisors met in an open and public session on Monday, June 22, 2020, at 5:00 pm via Zoom Video Conference pursuant to Executive Order 20-03 signed by Governor Ricketts on March 17, 2020. A. Call to order: The meeting was called to order by Library Board Secretary Peggy Montgomery at 5:00 p.m. 1. Roll call: Present were Board Members Erin Jones, Steve Kryger, and Peggy Montgomery. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, and Ass,istant City Administrator Amber Powers. Absent: Melissa Panko. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room and available at www. papillion.org/474/Library-Board-of-Advisors. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Jones; Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes, Montgomery: yes, Panko: absent. Motion carried. 2. Approval of the Minutes of the May 26, 2020, Board Meeting: Motion: Jones; Second: Kryger. Roll Vote: Jones: yes, Kryger: yes, Montgomery: yes, Panko: absent. Motion carried. C. Library Director' s Report 1. Correspondence and Communications: The Library Board will meet in person for the July 27th board meeting because of the update to the governor's Directed Health Measures. The location of the meeting will be determined. 2. Financial Report: The FY20-21 draft budget was submitted to Administration for review. They requested a 1% reduction in expenditures over last year, not including staffing or insurance. No collection lines were affected. Because of COVID-19, the Library identified some potential areas where purchases can be delayed. 3. Library Board Report: The attendance numbers are down due to COVID-19, but they are expected to increase soon. Library aides Deb Killough resigned and Haley Wert transitioned to working at the Digital Library. The Library has position openings for two library aides and two digital library specialists. There is a Weekly Trivia for adults and a history program presented by a member of the Historical Society is scheduled for the end of July. The adult programs that were recently held went well, although there were not as many attendees as was anticipated.  The youth activity bags are popular. A Teen Book Club via Zoom and an online Teen Dungeons & Dragons Club is scheduled for next month. Wildlife Encounters is a big event scheduled for June 26. D. Agenda Items 1. Old Business: a. Library policy review: Approval of Library Policies: Motion to approve: Montgomery; Second: Jones. Roll Vote: Jones : yes, K.ryger: yes, Montgomery: yes, Panko: absent. Motion carried. Starting with the July board meeting, a policy will be reviewed monthly to keep them up to date. b. Library Board Member Appointments Discussion: Reappointments for Kryger, Montgomery and Panko are confirmed, with terms ending in 2024. Mayor Black will forward the name of Doug Rodgers, a nominee for the vacant Library Board member position, to the City Council on July 7. An election of officers of the Library Board will take place at the July board meeting. c. Library Response to COVID-19: The Library reopened to the public on June 15 . Most patrons are complying with requests and restrictions with a majority wearing masks. All staff members wear masks while in common areas. Plexiglass barriers were placed on the circulation and youth services counters. Beginning June 22, the capacity increased to 70 people and a suggested time limit in the building of one hour. Contactless pickup is a popular option and will continue as long as there is demand. All Programs are cancelled and the playroom and meeting rooms are off limits. All return materials are quarantined for 72 hours. The reopening of the Digital Library and Interactive Lab is July 6. DoSpace, Lincoln and Bellevue libraries opened on June 22 . Omaha Public Library remains closed. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: The bookstore is closed until further notice. The Library is not accepting donations right now. 4. Comments from the City: Amber Powers thanked everyone at the library for working through the health measures while doing it safely. Deputy City Administrator Phil Green expects to start attending Library Board meetings in July. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Kryger motioned to adjourn the meeting at 5:35 p.m. Second: Jones. Roll Vote: Jones: yes, K.ryger: yes, Montgomery: yes, Panko: absent. Meeting adjourned at 5:35 p.m. The next meeting will be July 27, 2020, at 4:30 p.m.