Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, March 28, 2022 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on March 28, 2022 at 4:34 pm A. Call to order: The meeting was called to order by Library Board Secretary Doug Rodgers at 4:34 pm. 1. Roll call: Present were Board Members Erin Jones, Peggy Montgomery, and Doug Rodgers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, and Library Secretary Rachel Buckwalter. Absent: Steve Kryger, Melissa Panko. 2. Affidavit of Publication in the Sarpy County Guide & News: Notice of the meeting was given to the Sarpy County Guide & News, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Jones; Second: Montgomery. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: absent, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the February 28, 2022 Board Meeting: Motion: Montgomery; Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: absent, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: An article was published in the Papillion Times about the Youth Grant the Library received to purchase instruments for the Music and Movement Program. 2. Financial Report: The current financial report as of February 28, 2022 was included in the meeting packet. A budget amendment has been submitted for the next city council meeting. 3. Library Board Report: National Library Week will be celebrated April 3-9th. The Library will have a passport activity available for all patrons to complete different activities by engaging with the library in some form in order to earn stamps. a. The Library received a continuing education grant to assist with the purchase of Niche Academy for staff training. D. Agenda Items 1. Old Business: a. Policy Reviews: Discussion included the Unattended Child Policy and signage to be reviewed next meeting. b. Library Board Continuing Education: Board Ethics (1) The Library’s previous Code of Ethics Policy was provided. Discussion included reinstating a Code of Ethics Policy and Board members asking staff about moral.  2. New Business: Library Overdue Fees Discussion a. Several libraries across the state and country have removed overdue fees. b. Next year’s revenue projection will account for lost and damaged materials only. c. Discussion included the time period of lost items, the changes of removing fines, and the Non-resident fee. (1) Questions included: What is a motivator to return the books? Will removing fines pinpoint the Non-resident fee as disparaging? d. More information will be provided to the board for the April 25th meeting. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Montgomery commented on the Board Report Impact Story. 3. Comments from the Friends of the Library/Library Foundation: None. Kovar mentioned the Library Foundation recently met and expressed support for a story walk to go in Eagle Ridge Park. Discussion followed from the Library Board about funding. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:27 pm. Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: absent, Rodgers: yes. Motion carried. Meeting adjourned at 5:27 pm. The next meeting will be April 25, 2022, at 4:30 pm.