Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, January 23, 2023 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on January 23, 2023, at 4:29pm. A. Call to order: The meeting was called to order by Library Board Vice-Chair Doug Rodgers at 4:29pm. 1. Roll call: Present were Board Members Doug Rogers, Peggy Montgomery, and Stephanie Albers. Absent: Melissa Panko, Erin Jones. Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Youth Services Manager Kelly Warehime, Adult Services Librarian Shelby Brodersen, Library Secretary Joey Sears, and Friends of the Library President Marge Caron. 2. Affidavit of Publication in the Sarpy Guide & News: Notice of the meeting was given to the Sarpy Guide & News the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Albers; Second: Montgomery. Roll Vote: Rodgers: yes, Montgomery: yes, Albers: yes. Absent: Panko, Jones. Motion carried. 2. Approval of the Minutes of the December 12, 2022 Board Meeting: Motion: Montgomery; Second: Albers. Roll Vote: Rodgers: yes, Montgomery: yes, Albers: yes. Absent: Panko, Jones. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: We received an annual report from the Master Gardeners. The library gets many compliments regarding the garden space. 2. Financial Report: The report reflects a quarter of the year finished. Our spending is under 22 percent. There are a few upcoming projects that will pull larger amounts from budget, which will put us on pace for the year. 3. Library Board Report: a. Discussed the reduced number of patrons in December due to holidays. b. The new door counter was discussed. c. We will be closed for President’s Day. d. Youth Services has continued outreach, which has been effective with engaging the community. e. Discussed the new role of the Adult Services Librarian. f. We will be hosting a new series called Memory Matters, which aims to educate on Alzheimer’s. g. We will be hosting an event called LibraryCon on March 25th. This will mimic ComicCon and will have multiple vendors. h. Rose Theater will be hosting an event at Sump on February 27 to introduce kids to theater. D. Agenda Items 1. Old Business: a. Policy Reviews: Discussed updating our collective development policy. 2. New Business: a. None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Doug Rodgers will be gone next month. 3. Comments from the Friends of the Library/Library Foundation: The Friends of the Library annual meeting should be held in February. Discussion may follow about the Interim Treasurer. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Albers motioned to adjourn the meeting at 5:09pm. Second: Montgomery. Roll Vote: Rodgers: yes, Montgomery: yes, Albers: yes. Absent: Panko, Jones. Meeting adjourned at 5:09pm. The next meeting will be February, 27 2023, at 4:30pm.