Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, June 26, 2023 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on June 26, 2023 at 4:30 pm A. Call to order: The meeting was called to order by Library Board Chair Melissa Panko at 4:30pm. 1. Roll call: Present were Board Members Melissa Panko, Doug Rodgers, Erin Jones, Peggy Montgomery, and Stephanie Albers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Library Youth Services Manager Kelly Warehime, Adult Services Librarian Shelby Brodersen, and Library Secretary Joey Sears. 2. Affidavit of Publication in the Sarpy County Times: Notice of the meeting was given to the Sarpy County Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Rodgers. Roll Vote: Panko: yes, Rodgers: yes, Jones: yes, Montgomery: yes, Albers: yes. Motion carried. 2. Approval of the Minutes from the May 22, 2023 Board Meeting: Motion: Rodgers; Second: Jones. Roll Vote: Panko: yes, Rodgers: yes, Jones: yes, Montgomery: yes, Albers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: Master Gardeners have added a new “bee hotel”. 2. Financial Report: Large amounts remain in building and grounds maintenance, but will have to pay for crane rental for new A/C unit. Working on next year’s budget. 3. Library Board Report: a. We had a higher programming number compared to last year. b. Circulation is up compared to last year. c. The door counter number is down, but this reflects our new and more accurate counter. d. Upcoming author visits were discussed. e. Makerspace modules are maxing out capacity. f. Summer reading going well with over one thousand patrons registered. g. Stomp Chomp Roar went well. h. Wildlife Encounters had two performances. i. We’ve already surpassed the total amount of adults registered for SRP compared to last year. j. We will be hosting a LARPing (live action role-playing) murder mystery program. k. We are continuing outreach to Wel-life and Immanuel. l. Some SIDs have been annexed in the Walnut Creek area. m. Storywalk pages have been added.  n. Reconsideration rubrics were discussed. Having a test rubric for the board was discussed. D. Agenda Items 1. Old Business: a. Policy Reviews: None b. Library Board Continuing Education: None. 2. New Business: Library staff has met two times for the strategic plan, with a third and final meeting being scheduled. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Jones and Panko will be gone next month. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:19pm. Second: Jones. Roll Vote: Panko: yes, Rodgers: yes, Jones: yes. Montgomery: yes, Albers: yes. Motion carried. Meeting adjourned at 5:19pm. The next meeting will be July 24, 2023, at 4:30pm.