Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, January 22, 2024 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on January 22, 2024, at 4:30 pm. A. Call to order: The meeting was called to order by Library Board Chair Melissa Panko at 4:31pm. 1. Roll call: Present were Board Members Melissa Panko, Doug Rodgers, Erin Jones, Peggy Montgomery, and Stephanie Albers. Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Youth Service Manager Kelly Warehime, Adult Services Librarian Shelby Brodersen, Library Secretary Rachele Enokawa, and Friends of the Library President Debbie Wiemeyer. 2. Affidavit of Publication in the Sarpy County Times: Notice of the meeting was given to the Sarpy County Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Rodgers; Second: Montgomery. Roll vote: Panko: yes, Rodgers: yes, Jones: yes, Montgomery: yes, Albers: yes. Motion Carried. 2. Approval of the Minutes of the December 11, 2023, Board Meeting: Motion: Rodgers; Second: Albers. Roll vote: Panko: yes, Rodgers: yes, Jones: yes, Montgomery: yes, Albers: yes. Motion Carried. C. Library Director’s Report 1. Correspondence and Communications: None. 2. Financial Report: Reflects the end of 2023. We are on track with spending overall, there aren’t any concern areas. All the carryover items have been reflected in the budget. Jones inquired if the money slated in our revenue budget by NE Library Commission is a guarantee. 3. Library Board Report: a. The library had good programming stats even with a break from story time. b. The door count was discussed, and issues have been fixed. c. The library’s December circulation stats were strong. d. Computer use has been up month over month with more patrons using the computers. e. Both library locations will be closed on February 19th for President’s Day. f. The library was closed on January 8th, 9th, and 12th due to inclement weather conditions. g. Library full-time and select part-time staff were able to work remotely during the weather closing due to the new City inclement weather policy. h. Teen Advisory Board will be holding a Food Drive all of February. i. 1,000 Book Before Kindergarten graduates will no longer be in the newspaper. We will hold a graduation on the 9th to make up for the newspaper incentive.  j. Leap day party on February 29th. k. Currently we have a Winter Reading Challenge for all ages. Friends of the Library generously donated $1 off coupons for the bookstore for patrons who complete the challenge. l. The Digital Library is fully staffed and offers Makerspace Modules and introduction/training programs for patrons who want to learn about the technology offered. These programs are filling up fast and have long waitlists. m. The library will be participating in the Health and Wellness Fair at the Landing on Friday. n. The Library Foundation will have their quarterly meeting on February 12th. They continue to support the 1,000 Books Before Kindergarten and wrapped up the matching campaign through the Midlands Community Foundation. o. Friends of the Library meeting will be on February 8th, to discuss their upcoming book sale in April. p. The library is now allowing reservations for study rooms. We are using our online software to do that. We are working out the kinks before finalizing that in a policy that we would bring to the Board for approval. q. Update on our mobile app, Sirsi continues to work with the third party for a resolution shortly to restore the app. r. A $750 youth grant from the Library Commission will be used to purchase a photo stand. s. All staff development day had to be postponed due to the weather. Targeted reschedule date in April. t. Construction on the Wellness Room is continuing to progress. u. Security camera upgrade has been completed. D. Agenda Items 1. Old Business: a. Policy Reviews: The draft of the social media policy was discussed. Jones suggested an editing to add that the library reserves the right to hide, remove, or block comments. Panko asked if there’s a process of appeal for blocked comments. The next couple weeks we will research language for appeal. Motion to approve edited social media policy: Jones; Second: Montgomery. Roll vote: Panko: yes, Rodgers: yes, Jones: yes, Montgomery: yes, Albers: yes. Motion carried. b. Library Board Continuing Education: None. 2. New Business: a. Annual election – Erin Jones: Chair, Stephanie Albers: Vice-Chair, Melissa Panko: Secretary. Motion to approve officers: Rodgers; Second: Albers. Roll vote: Panko: yes, Rodgers: yes, Jones: yes, Montgomery: yes, Albers: yes. Motion carried. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: Thank you for fixing the thermostat in the bookstore. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:11pm. Second: Rodgers. Roll vote: Panko: yes, Rodgers: yes, Jones: yes, Montgomery: yes, Albers: yes. Motion Carried. Meeting adjourned at 5:11pm. The next meeting will be February 26, 2024, at 4:30pm.