Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, February 26, 2024 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on February 26, 2024, at 4:30 pm. A. Call to order: The meeting was called to order by Library Board Chair Erin Jones at 4:29pm. 1. Roll call: Present were Board Members Erin Jones, Stephanie Albers, Melissa Panko, Doug Rodgers, and Peggy Montgomery. Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Youth Service Manager Kelly Warehime, Adult Services Librarian Shelby Brodersen, Library Secretary Rachele Enokawa, and Friends of the Library President Debbie Wiemeyer. 2. Affidavit of Publication in the Sarpy County Times: Notice of the meeting was given to the Sarpy County Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Rodgers. Roll vote: Jones: yes, Albers: yes, Panko: yes, Montgomery: yes, Rodgers: yes. Motion Carried. 2. Approval of the Minutes of the January 22, 2024, Board Meeting: Motion: Rodgers; Second: Panko. Roll vote: Jones: yes, Albers: yes, Panko: yes, Montgomery: yes, Rodgers: yes. Motion Carried. C. Library Director’s Report 1. Correspondence and Communications: None. 2. Financial Report: In the Revenue portion, the library received three grants that will be reflected next month. In our current budget numbers these grants are not reflected due to it being projected over a year ago. The library will submit a budget amendment the next time the City does one to reflect that we received and spent these funds. a. NE Library Commission awarded the library a $1,000.00 grant which will go towards hiring a Summer Intern. b. The library received a Youth Grant for $750.00 to help with the purchase of a photo booth stand. c. The library will also be receiving $4,765.00 from the Friends of the Library to help fund different programming events; Summer Reading, LibraryCon, and Book Festival. 3. Library Board Report: a. The library had an increase in circulation stats even with the three inclement weather closures. b. We should see circulation even out because it’s been a year since we implemented the auto-renewal on check outs. c. Youth programming events coming up: Leap Day party on Thursday, February 29th with fun frog hopping activities, games, and crafts. d. LibraryCon will be at the Landing on Saturday, March 23rd from 10am – 2pm. There will be twenty-five vendors, three food trucks, a coffee truck, four different panel presentations, two comic book workshops for kids, the boardgame wagon to play games, the Corgi Crew Club, light saber training, the 501st Rebel Legions, the Ghostbusters with Ghostbusters vehicle, and raffle prizes periodically throughout the event. e. Adult programming event coming up in the first week of March – Oscar Ballot. Have fun filling it out and watch the Oscars to see how many you got right! f. Adult Health/Education programming has brought back Memory Matters on the first Wednesday of March, April, and May at 6pm. The Alzheimer’s Association will educate on Alzheimer’s/Dementia, effective communication strategies, preventative healthy living and habits, etc. Attendees who attend all three classes will be eligible for a prize from the Alzheimer’s Association. g. Friends of the Library had their annual meeting on February 8th. h. The Friends of the Library will have a book sale April 25th – 27th in the north meeting room. i. The Library Foundation had their quarterly meeting on February 12th. They were awarded $1,000.00 from the Papillion Junior Women’s Club to support the 1,000 Books Before Kindergarten program. Participating readers receive a book for every 100 books read. Upon completion of the program readers earn a total of ten books and attend the 1,000 books graduation party. j. The library staff has been busy with community outreach through youth and adult services. We continue our regular story time outreach as well as had staff at the Health and Wellness Fair, and 55+ club Valentine Luncheon. k. The next Story Walk will be installed on Friday, March 1st. The story Dear Little One by Nina Laden and Melissa Castrillon will be out there until May. l. Both library locations will be closed on March 31st for Easter. m. As for the standing agenda item, Study Room Policy, we are continuing to adjust the procedures on reserving the study room but once we finalize the policy, we will bring it to the Board for approval. n. We received some feedback from the public that our Adventure Pass aren’t as readily available as patrons would like. In response to that the library is exploring ways to make that process easier. We are looking at an online system where patrons would check the pass out online instead of having to come into the library to physically get the pass. This would also allow the passes to get back to us faster because they aren’t taking a physical pass for five days. Patrons would be checking it out online for a day and then the next day another patron could check it out. o. B-Cycle bike passes will be changing this Friday, March 1st. Instead of coming in to check it out and sign the waiver it will be all done on an app. p. All staff development day has been rescheduled to Friday, April 12th. q. Construction on the Wellness Room is complete. r. The 2023 Nebraska Public Library Survey has been completed and submitted to the Nebraska Library Commission. Next month Matt will have a one sheet recap with the key metrics to present to City Council and the Library Board.  s. Matt and Lacey will be attending the Public Library Association’s conference in Columbus, OH from April 2nd-6th. t. In October the Nebraska Library Association conference will be in Kearney and the Library Board members are encouraged to attend. u. The Library Advocacy Day is March 19th - 20th in Lincoln. Matt will send out the link for anyone interested in attending. The first day is an advocacy workshop. The second day has a luncheon to recognize outstanding volunteers throughout the state. Senators are all invited to attend, and other attendees return to the Capitol after lunch to have conversations with the Senators about supporting libraries through budget and advocacy. v. We’ve had three good impact stories this month. w. Teen Advisory Board’s food drive has been highly successful. x. Library app update: Development is still occurring on the next gen app that will replace the defunct app but that is several months away. The defunct app company has reached an agreement with their third party to restore the defunct app and it should be working by the end of the week. D. Agenda Items 1. Old Business: a. Policy Reviews: None. b. Library Board Continuing Education: None. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Panko motioned to adjourn the meeting at 5:05pm. Second: Montgomery. Roll vote: Panko: yes, Rodgers: yes, Jones: yes, Montgomery: yes, Albers: yes. Motion Carried. Meeting adjourned at 5:05pm. The next meeting will be March 25, 2024, at 4:30pm.