Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, March 25, 2024 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on March 25, 2024, at 4:30pm. A. Call to order: The meeting was called to order by Library Board Chair Erin Jones at 4:31pm. 1. Roll call: Present were Board Members Erin Jones, Melissa Panko, and Peggy Montgomery. Absent: Stephanie Albers, Doug Rodgers Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Youth Service Manager Kelly Warehime, Adult Services Librarian Shelby Brodersen, Library Secretary Rachele Enokawa. 2. Affidavit of Publication in the Sarpy County Times: Notice of the meeting was given to the Sarpy County Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Panko; Second: Montgomery. Roll vote: Jones: yes, Albers: absent, Panko: yes, Montgomery: yes, Rodgers: absent. Motion Carried. 2. Approval of the Minutes of the February 26, 2024, Board Meeting: Motion: Panko; Second: Jones. Roll vote: Jones: yes, Albers: absent, Panko: yes, Montgomery: yes, Rodgers: absent. Motion Carried. C. Library Director’s Report 1. Correspondence and Communications: None. 2. Financial Report: a. The final payment for the Wellness room will likely to be on the next financial report. b. Grants recently received will be reflected in an upcoming budget amendment. (1) Panko: Inquired which expenditure line the wellness room payment will be paid out from and if the fund(s) had been carried over from last year. Kovar: Yes, the funds were carried over and that the wellness room will be paid from the building maintenance expenditure line. c. Working on next year’s budget, the library has submitted revenues and is currently working on expenditures. For revenue projections, the library has increased the projected amount it receives in non-resident fees due to the consistent increase over the last couple of years. (1) Discussion on what is contributing to the steady increase in non- resident fees, whether it’s the library’s great programs, the elimination of overdue fines, etc. (2) Jones: Inquired if there was any more thought on the library having a free Active-Duty Military card. Kovar: Yes, it’s in our strategic plan to investigate options for providing this. 3. Library Board Report: a. The library continually, year over year, has increases in circulation stats despite being over a year past the implementation of auto-renewal and fine free. The library also saw an increase in the door count last month. b. LibraryCon took place at the Landing on Saturday, March 23rd from 10am – 2pm. It exceeded expectations. An estimate of 650 people attended. There were a couple of hiccups but overall, it went well. The library has had positive feedback from people and many organizations have asked if they could participate next year. (1) Partlow: Kelly had to put in a tremendous amount of work. The Rec Department was also extremely helpful. We can’t understate how much work went into the event. It was positive feedback all around! c. Library programming event(s) coming up: On Saturday, April 13th from 10-12pm is the Community Baby Shower. The library is collaborating with the Papillion-La Vista school district’s Early Education Lead to bring back the community partners they had for Parenting 101 to be a part of the Community Baby Shower. The library also received a grant from the Planning Region Team to give out 100 free books. d. National Library Week (NLW) – The passport program will start next week, technically NLW runs from April 7th – 13th, but due to feedback last year of the participants not having enough time to visit all the participating libraries to complete the challenge it was expanded an additional week. Participants who complete the challenge will be put in a raffle drawing to win a prize basket. e. Papillion’s Youth Services Manager will be teaming up with La Vista’s Youth Librarian, to visit Monarch high school in April to hand out mental health awareness information to students. f. Both library locations will be closed on Sunday, March 31st for Easter. g. Both library locations will also be closed on Friday, April 12th for the Library’s All- Staff Development Day. h. The Friends of the Library will have a book sale April 25th – 27th in the north meeting room. They also had a booth at LibraryCon, and it was pretty successful. i. A new StoryWalk story was installed on Friday, March 1st. The story Dear Little One by Nina Laden and Melissa Castrillon will be out until May. This story is focused on nature, and in April on Arbor Day, the City’s Arbor Day ceremony will take place at Eagle Ridge Park and feature the StoryWalk. The Teen Advisory Board will also be participating and planting a tree. More information to follow. j. We are continuing to make minor adjustments to the procedures for reserving the study rooms and will bring a draft policy to the Board soon. Reservations are going well, and more patrons are using them versus the same patron all day long. k. We are implementing the software that will allow all the library’s adventure passes to be reserved online, except for the zoo and the bike passes. Hopefully within the next month or two we will have it implemented before the summer rush. We are optimistic it will help with better accessibility for patrons and be easier for staff. l. Our Youth Services Library Aide, Sheila Ahlers, has won the City’s Part-Time Employee of the Year award! m. The Wellness Room has been completed.  n. Kovar, Partlow, and Brodersen were in Lincoln last week for NLA’s Advocacy Day event. It was two days with a half-day of workshops on day one, and a luncheon with State senators on day two. Presenters focused on different perspectives on advocacy. Kovar’s favorite take away from it was a messaging map, which has talking points for library staff or the library board to explain the relevance of libraries. Brodersen’s favorite takeaway was learning that school librarians are setting up students with skills to help them successfully utilize public libraries throughout the rest of their lives. o. Kovar and Partlow will be attending the Public Library Association’s conference in Columbus, OH from April 2nd-6th. p. Impact stories for this month included youth services experiences with a parent and child who appreciated the environment we created. We also had the card making and romance high tea programs showing how we are serving different groups of people in innovative ways. D. Agenda Items 1. Old Business: a. Policy Reviews: None. b. Library Board Continuing Education: None. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Montgomery shared a newspaper article on Nebraska’s State Poet Laureate, Matt Mason. He will be visiting all ninety-three counties in Nebraska and has only six counties left: Hamilton, Wheeler, Gosper, McPherson, Hayes, and Grant. She thinks that’s quite the undertaking. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Panko motioned to adjourn the meeting at 5:10pm. Second: Montgomery. Roll vote: Jones: yes, Albers: absent, Panko: yes, Montgomery: yes, Rodgers: absent. Motion Carried. The meeting adjourned at 5:10pm. The next meeting will be April 22, 2024, at 4:30pm.