Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, April 22, 2024 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on April 22nd, at 4:30 pm. A. Call to order: The meeting was called to order by Library Board Vice-Chair Stephanie Albers at 4:30pm. 1. Roll call: Present were Board Members Doug Rodgers, Peggy Montgomery, Melissa Panko, and Stephanie Albers. Absent: Erin Jones. Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Adult Services Librarian Shelby Brodersen, and Friends of the Library President Debbie Wiemeyer. 2. Affidavit of Publication in the Sarpy County Times: Notice of the meeting was given to the Sarpy County Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Rodgers. Roll vote: Rodgers: yes, Panko: yes, Montgomery: yes, Albers: yes. Absent: Jones. Motion Carried. 2. Approval of the Minutes of the March 25, 2024, Board Meeting: Motion: Rodgers; Second: Panko. Roll vote: Rodgers: yes, Panko: yes, Montgomery: yes, Albers: yes. Absent: Jones. Motion Carried. C. Library Director’s Report 1. Correspondence and Communications: None. 2. Financial Report: a. The building maintenance line in the current report does not include the Wellness Room project. A total of $33,000 for that project will be deducted from the maintenance line in the next several weeks. b. Panko inquired about the library fines line. Kovar clarified that the fine number includes lost items. This was the first full year of being fine free. 3. Library Board Report: a. Stats were even this month over last year. These numbers are strong. b. Brodersen shared an update on the Community Baby Shower event that was held on April 13th. Adult and Youth Services are looking at hosting this event during the weekday next year in an attempt to reach more families. c. The library received a grant from the Papillion La Vista Schools for 100 free books that were passed out at the Community Baby Shower. d. A total of five Teen Volunteer Orientation sessions will be held before Summer Reading begins. e. A story time break will occur May 20-29th to allow staff to reset before the busy summer months.  f. The library will be participating in the Papillion Farmer’s Market again this year beginning on the 22nd of May. Crafts and library information will be available. The summer intern will be staffing the table as well as a variety of full and part time library staff. g. The Friends of the Library book sale will take place April 25-27th. h. Digital Library Supervisor, Rachel Buckwalter, attended Liberty Lunch Bunch with Youth Services Librarian, Sarah Tinius, this month and shared information with students about the Digital Library. Panko suggested sending out a flyer to middle school students about the Digital Library space. Albers suggested using Instagram as a way to reach the teen audience as well. i. This year’s Arbor Day Celebration will take place this Friday, April 26th at Eagle Ridge Park at 1pm. Kovar will be speaking about the storywalk at this event. j. The library administration is still working on drafting a study room policy. The study rooms have been very popular, and library staff are tweaking current operations to meet user needs. k. The library is working with TixKeeper to set up the new software which will allow for digital checkout of library adventure passes. Kaitlyn Darveau, Library Technology Services Coordinator, has been working hard on this project. The library team will soon be meeting with a member of TixKeeper to receive training on use of the equipment. l. Partlow spoke about the ALA ASL Course she attended last week. Useful information was provided on serving patrons who are deaf at the desk as well as during programming. There is now money set aside in the budget to pay for an interpreter as the need over the last six months has increased. m. Kovar and Partlow shared their takeaways from the Public Library Association Conference they attended in Ohio earlier this month. Kovar shared that he attended several sessions about leading and building relationships with staff, as well as sessions surrounding service design. Kovar mentioned that he has already started using some of these ideas, with the first being implemented during the All-Staff Development Day. n. The All Staff Development Day went really well. It allowed for all staff to get on the same page and be informed as a whole as well as to connect and engage with one another. City Administrator, Amber Powers, attended and was able to meet all staff and answer questions. o. Administration has been working with HR on a plan to elevate part-time pay. p. On May 9th, the library will be hosting an event with the Director of the new Nebraska Vietnam Veterans Memorial. Brodersen encouraged the board to share this information with those who may be interested. D. Agenda Items 1. Old Business: a. Policy Reviews: None. 2. New Business: None. E. Administrative Reports  1. Committee Reports: None. 2. Comments from Library Board: Panko will be absent next month and may be absent in June as well. 3. Comments from the Friends of the Library/Library Foundation: They have been working on updating their operation policies. They will be partnering with the library to participate in the Sarpy Chamber Poker Run happening on June 26th. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Rodgers motioned to adjourn the meeting at 5:31pm. Second: Panko. Roll vote: Rodgers: yes, Panko: yes, Montgomery: yes, Albers: yes. Absent: Jones. Motion Carried. Meeting adjourned at 5:31pm. The next meeting will be May 20, 2024 at 4:30pm.