Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, May 20, 2024 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on May 20th, at 4:30 pm. A. Call to order: The meeting was called to order by Library Board Chair Erin Jones at 4:35pm. 1. Roll call: Present were Board Members Erin Jones, Stephanie Albers, Doug Rodgers, and Peggy Montgomery. Absent: Melissa Panko. Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Adult Services Librarian Shelby Brodersen, Youth Services Manager Kelly Warehime, Library Secretary Rachele Enokawa, and Friends of the Library President Debbie Wiemeyer. 2. Affidavit of Publication in the Omaha World Herald: Notice of the meeting was given to the Omaha World Herald, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Rodgers. Roll vote: Jones: yes, Albers: yes, Rodgers: yes, Montgomery: yes. Absent: Panko. Motion Carried. 2. Approval of the Minutes of the April 22, 2024, Board Meeting: Motion: Albers; Second: Rodgers. Roll vote: Jones: yes, Albers: yes, Rodgers: yes, Montgomery: yes. Absent: Panko. Motion Carried. C. Library Director’s Report 1. Correspondence and Communications: Senator Carol Blood sent a letter to congratulate the library for receiving a youth grant for excellence. 2. Financial Report: a. The Wellness Room/Nursing Room project finally came out of the budget. b. Another budget line of note is that the grant fund expenditures are overdrawn but as mentioned previously the library has received grants that we didn’t anticipate when the library budget was made. 3. Library Board Report: a. Circulation stats showed another strong month. Even our door count showed an increase over last year. b. The Papillion Landing is moving to their summer hours starting on Memorial Day. This change does not affect the digital library hours. c. The library is partnering with Friends of the Library to participate in the Sarpy Chamber Poker Run event in June. d. Kindergarten classes from Trumble Park Elementary visited the library for crafts and story time. e. The next story walk story, “Milk and Juice: a recycling romance” will be installed on June 1st. A fun story that ties into our Summer Reading’s recycling theme. f. The library hosted the Arbor Day celebration indoors, it was supposed to feature the storywalk. g. Library administration has settled on a study room policy draft, which will come to the Board next month. h. The TixKeeper software for adventure passes is online and able for our patrons to access. i. Warehime and her staff have been working on new signage for the youth collection. It’s a small thing that makes a difference in finding items and it looks nice. The adult side will also be done soon. j. Kovar and Partlow attended the Public Library Trustee’s section of NLA had their Spring meeting in York, NE while Shelby attended online. There were two sessions with speakers to present. (1) One session was on the importance of play for adults. Kovar shared that he felt it was beneficial for us from a programming perspective to see what we can do during play. It also gave us reinforcement that we are already doing things that qualify as play. Brodersen shared that it was nice to hear that we already offer a lot of programs for adults and children that are different tactile or intellectual experiences. A book club is a type of enjoyment, while a craft with others is another type of enjoyment. All of these are healthy and help reduce stress. (2) The other session was “Policies of Yes” presented by North Liberty Library in Iowa, focusing on not having a lot of restrictions. Take aways included that reactive policies are not good policies. Also, that this library would be a good library to compare policies with a lighter touch. Discussion followed over North Liberty’s lack of a Request for Reconsideration Policy. k. The library became an official drop-off location for the Nebraska Diaper Bank. l. Next Saturday is our Summer Reading Program kick-off. It will run from 11am till 1pm. We have three food trucks that will be here. Six teens will be doing face painting, all sorts of fun, yard games, and music. m. Warehime shared new things the youth department will start doing this summer: (1) two book clubs both based on the Golden Sower nominees. (2) Continuing our partnership with the Nebraska Special Olympics. (3) No family story times on Wednesdays at 10am but it’s place we will have special performers. (4) Also partnering with Cathy Cooper to do gardening 101. (5) We are doing a Teen Art Show throughout June and July. Teens can drop off a piece of artwork that they made using recycled materials. (6) There will be four different reading challenges for ages 0-5, 5-12, 12-18, and adults. All of them are through Beanstack, no paper option this year to fit in with our theme of recycling, caring for our environment by not printing extra paper.  (7) There are currently twenty teen volunteers and two more teen volunteer orientation sessions. Volunteers need to be going into 7th grade next fall to volunteer. n. Adult Summer Reading overview: Brodersen’s goal is to get 250 adults signed up to participate, which is a little more than last year. There are numerous raffle prizes, and at the end of the program the adults will get a packet of monarch butterfly seeds and a coupon from the Friends of the Library bookstore for $1 off. o. The adult programming will be partnering with local businesses. (1) There will be trivia night at the Tea Shop down the street. (2) A Silent Reading Party at the Twisted Vine. (3) First Star Fiber will talk about what happens at the recycling plant. (4) Crafting butterfly houses. (5) A walk through all the pollinator gardens with Peggy Montgomery. (6) Adult summer book club will be tackling The Lord of the Rings. June, July, and August, one book per month with the meeting on the last Wednesday of each month. (7) On the 30th we are partnering with the Papillion Area Community Theater. Their summer show is Crazy for You, a romantic comedy. Their two leads will sing a few songs and then Brodersen will talk about books that fall into those romantic comedy tropes. p. The library has several new staff members that have started since our last meeting. We have a new digital library specialist, his name is Wilson, he started on May 9th. We have two new library aides that just started today, Kristy and Staci. Our intern for the summer, Jay, started last week. q. The Library Foundation met last week. They agreed to fund another year of the 1,000 books before kindergarten program. r. The library aides have a monthly meeting, and the fulltime staff are rotating through attending that meeting and talking about something related to their jobs each time. Brodersen attended this last meeting and talked to them about book repair. Something we try to do to avoid having to remove it from our collection. It gave them some hands-on experience and more understanding of that process. s. The digital library staff have had a large increase in requests for 3D prints. It has now leveled off, there’s a lot of ebb and flows with demand at different times. There’s an increase in awareness that equipment is there and available for use. t. We had positive feedback from a Girl Scout troop leader about using our meeting rooms. D. Agenda Items 1. Old Business: a. Policy Reviews: None. 2. New Business: a. Summer Reading Preview: The Summer Reading Program starts on June 1st and runs through the end of July. E. Administrative Reports  1. Committee Reports: None. 2. Comments from Library Board: Montgomery shared that she commends all library staff, as busy as they are. 3. Comments from the Friends of the Library/Library Foundation: Wiemeyer shared they had a successful book sale. She did not have a final total but will share it at the next meeting. She also stated that they are considering having a Fall book sale. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Rodgers motioned to adjourn the meeting at 5:09pm. Second: Albers. Roll vote: Jones: yes, Albers: yes, Rodgers: yes, Montgomery: yes. Absent: Panko. Motion Carried. The meeting was adjourned at 5:09pm. The next meeting will be June 24, 2024, at 4:30pm.