Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, September 23, 2024 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on September 23rd, at 4:30 pm. A. Call to order: The meeting was called to order by Library Board Chair Erin Jones at 4:30pm. 1. Roll call: Present were Board Members Erin Jones, Melissa Panko, Doug Rodgers, and Peggy Montgomery. Absent: Stephanie Albers. Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Adult Services Librarian Shelby Brodersen, Youth Services Manager Kelly Warehime, Library Secretary Rachele Enokawa, and Friends of the Library President Debbie Wiemeyer. 2. Affidavit of Publication in the Sarpy County Times: Notice of the meeting was given to the Sarpy County Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Rodgers. Roll vote: Jones: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Absent: Albers. Motion Carried. 2. Approval of the Minutes of the August 24, 2024, Board Meeting: Motion: Rodgers; Second: Panko. Roll vote: Jones: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Absent: Albers. Motion Carried. C. Library Director’s Report 1. Correspondence and Communications: None 2. Financial Report: a. Reflects the end of August. We still have one month left in the fiscal year and it shows we have about 19% of the budget remaining. We submitted all the remaining bills for the fiscal year. There is one more payroll left to come out of the budget. There is funding remaining in the budget due to the wellness room project coming in underbudget. Discussion followed on how much time is put into creating the budget and what happens with the remaining funds at the end of the fiscal year. 3. Library Board Report: a. Stats wise we had an even month. Circulations were slightly lower but still strong. The library was closed for 2-1/2 days of lost circulation due to the storm, so we could’ve had an increase over August. b. Upcoming programming and events: We have our annual Sarpy County Author Event on Thursday evening at the Papillion Landing at 7pm. Adult programs for October are Halloween trivia, our spooky book recommendations event called Mysteries and Mocktails, and a fabric swap. We also have the League of Women Voters coming to do a couple of sessions on voting in our area, making sure you are registered, how to vote early, etc. Then later in the month they will talk about all the different ballot initiatives that will be on the ballot this Fall.  c. Youth programming: Our first Sensory Storytime went well so we decided to do it monthly. It’s meant for children with or without developmental disabilities. Registration is required due to the smaller controlled setting with soft lighting and noise cancelling headphones. Our Reading Dragons program is going well with over 100 reading trackers handed out. We also have Fire Fighter Storytime and annual Halloween Trick or Treat and story time. Our teen programming has been increasing, we had a Mario Kart Tournament with 18 teens signed up. Kelly uses PeachJar to send out flyers to upcoming events to parents. d. We had our Book Festival on Saturday with about 60 authors. People came and browsed, shopped, and ate at the food trucks. We also had some writing workshops and trivia last week which we had approximately 60 participants. e. We have our standard school year outreach going on. f. Several staff members attended the Naturalization Ceremony at the Portal Schoolhouse with approximately 25 people becoming citizens. g. We will be starting the internal testing of the new version of our app in the next several months. If it goes well it will be released to the public. h. The budget request for next year was approved. i. We have two open library aide positions that MaLinda and Lacey have been interviewing over the past week. j. The NLA conference is coming up with multiple Papillion staff members presenting. k. The ONE Library Consortium met and there will be 3-4 libraries leaving with four remaining. We are asking for pricing for the four, which will still be a cost savings for our library. l. Management staff have completed all annual performance reviews for part-time and management staff last month. m. Matt is working with Michelle from City Hall and a Grant Writer to apply for a grant from the Dept. of Energy to replace our remaining fluorescent lights with LED. D. Agenda Items 1. Old Business a. Policy Reviews: None. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. a. Comments from the Friends of the Library/Library Foundation: The Friends of the Library will be having their book sale October 3rd-5th. Discussion on how many teen volunteers they will have on Tuesday night to help set up. Only the books in the north meeting room are 25¢. 3. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:00pm. Second: Rodgers. Roll vote: Jones: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Absent: Albers. Motion Carried. The meeting was adjourned at 5:00pm. The next meeting will be October 28, 2024, at 4:30pm.