Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, October 28, 2024 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on October 28th, at 4:30 pm. A. Call to order: The meeting was called to order by Library Board Chair Erin Jones at 4:31pm. 1. Roll call: Present were Board Members Erin Jones, Stephanie Albers, Melissa Panko, Doug Rodgers, and Peggy Montgomery. Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Adult Services Librarian Shelby Brodersen, Youth Services Manager Kelly Warehime, Library Secretary Rachele Enokawa, and Friends of the Library President Debbie Wiemeyer. 2. Affidavit of Publication in the Sarpy County Times: Notice of the meeting was given to the Sarpy County Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Rodgers. Roll vote: Jones: yes, Albers: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Motion Carried. 2. Approval of the Minutes of the September 23, 2024, Board Meeting: Motion: Panko; Second: Rodgers. Roll vote: Jones: yes, Albers: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Motion Carried. C. Library Director’s Report 1. Correspondence and Communications: None 2. Financial Report: a. Reflects the end of fiscal year 2023-2024. Discussion followed on what happens to the remaining funds at the end of the fiscal year and on non-resident fees coming in above revenue projections. 3. Library Board Report: a. Both library locations will be closed on November 11th for Veteran’s Day. b. Both locations will also be closing at 5pm on Wednesday, November 27th and remain closed on November 28th and 29th for the Thanksgiving holiday. c. Winter Wonderland will be on Saturday, November 30th from 4-8pm. With story times at 4:30, 5:30, and 6:30. d. Youth programming is celebrating “Di” November with dinosaur themed programs. e. The youth reading dragons program has been highly successful. The youth department will test out a reading dragon tournament in December. f. Our annual toddler trick-or-treat event that we partner with the Downtown Business Association will be held on Halloween. g. Kelly and Sarah continue their outreach at local daycares, preschools, and middle school. h. Kelly will be attending the Planning Region Team 23 meeting on November 15th.  i. Adult programming for November includes a seed saving class, Armistice Day sing- along with the Papillion Area Historical Society, and a Fiber Arts Friday: Knitting for Victory, where we will be knitting hats for veterans. j. Several Digital Library staff members staffed a table at the 55+ club Fall Festival and were able to share all the offerings that the Digital Library provides. k. Lacey was a speaker at the Night Writers meeting and Shelby presented at the Sarpy Historical Society’s lunch and learn. l. On Friday we will put a new story out on the StoryWalk® called “Twist-a-Roo”. m. In our adult collection we are adding more Spanish language titles and book club kits. n. At the NLA conference Matt, Lacey, Kelly, and Shelby all presented sessions. Shelby and Lacey were awarded the Presidential Award of Excellence for their work with NLA over this past year. o. We welcomed two new library aides to our staff: Emery Laine and Meagan Scott. p. The Library has submitted two grants. The first grant to Meta to replace the iPads and two laptops at the Digital Library. The second grant is to the Department of Energy to replace all the remaining fluorescent lights at Sump. q. We’ve had a couple of great impact stories. Discussion followed on additional positive feedback we’ve had with patrons. D. Agenda Items 1. Old Business a. Policy Reviews: We will be working on the development of a calendar that enables the Board to review each policy within a 1-3 year period. A draft of this schedule will be brought to an upcoming meeting for discussion. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from the Public: None. 3. Comments from Library Board: None. 4. Comments from the Friends of the Library/Library Foundation: The Friends book sale sold 1,254 items for a total of $313. Debbie wanted to thank the teen volunteers for their help and Kaitlyn who helped promote the book sale on social media. 5. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Rodgers motioned to adjourn the meeting at 5:05pm. Second: Montgomery. Roll vote: Jones: yes, Albers: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Motion Carried. The meeting was adjourned at 5:05pm. The next meeting will be November 18, 2024, at 4:30pm.