Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, May 20, 2014 9:00 AM Council Chambers CALL TO ORDER Committee Chair Darrell Hollands called the meeting to order at 9:00 a.m. Present: 7 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Mayor Rod Shaigec, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member Tracey Melnyk Administration: Pat Vincent, Chief Administrative Officer Rob McGowan, General Manager, Infrastructure Services (in part) Peter Vana, General Manager, Development Services (in part) Ken Van Buul, General Manager, Community Services Tracy Kibblewhite, General Manager, Corporate Services (in part) Jackie Ostashek-Sargent, Manager, Communications & Strategic Planning Services Jason Doucette, Solid Waste Service Coordinator (in part) Lenny Richer, Supervisor, Parks, Recreation and Culture Services (in part) Darlene Bezeau, Municipal Intern Amy Mitchell, Administrative Assistant, Legislative and Administrative Services Barb Williams, Legislative and Administrative Services Administrator (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member AnnLisa Jensen that the May 20, 2014 Governance and Priorities Committee agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES A motion was made by Council Member Jackie McCuaig that the May 6, 2014 Governance and Priorities Committee meeting minutes be adopted. The motion carried unanimously. OLD BUSINESS Parkland County Page 1 Printed on 9/16/2014 Governance and Priorities Meeting Minutes May 20, 2014 Committee There were no Old Business items presented at this meeting. A. Legislative Matters There were no Legislative Matters items presented at this meeting. NEW BUSINESS Corporate Services Matters RFD 14-084 Public Advisory Committees Proposed Motion(s) The Committee recommend that Council approve revised Terms of Reference, as presented, for the following public advisory committees: 1. Agricultural and Rural Life Advisory Committee 2. Art Advisory Committee 3. Economic Development and Tourism Advisory Committee 4. Environmental Advisory Committee 5. Gravel Advisory Committee 6. Alternative Land Use Services (ALUS) Partnership Advisory Committee (PAC). A motion was made by Mayor Rod Shaigec that the committee recommend that Council approve the revised Terms of Reference for the following public advisory committees: 1. Agricultural and Rural Life Advisory Committee 2. Art Advisory Committee 3. Economic Development and Tourism Advisory Committee 4. Environmental Advisory Committee 5. Gravel Advisory Committee 6. Alternative Land Use Services Partnership Advisory Committee. The motion carried unanimously. RFD 14-076 April 30, 2014 Financial Statements Proposed Motion(s) That the Governance and Priorities Committee receive the April 30, 2014 Financial Statements as information. A motion was made by Council Member Phyllis Kobasiuk that the April 30, 2014 Financial Statements be received for information, as presented. The motion carried unanimously. SCHEDULED MATTERS App 14-042 Public Input - 9:15 a.m. (10 mins.) Parkland County Page 2 Printed on 9/16/2014 Governance and Priorities Meeting Minutes May 20, 2014 Committee Chairperson Darrell Hollands asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. Infrastructure Services Matters RFD 14-041 Entwistle Recycle Center and Area Recycling Services. Proposed Motion The Governance and Priorities Committee recommend that Council approve changing the recycling service in Entwistle by closing the Recycle Center and instituting a bi-weekly blue bag curbside pick-up as presented an Option 1. A motion was made by Council Member Jackie McCuaig that Governance and Priorities Committee recommend that Council approve changing the recycling service in Entwistle by closing the Recycle Center and instituting a bi-weekly blue bag curbside pick-up as presented in Option 1. A motion was made by Council Member Tracey Melnyk that the proposed Entwistle Recycle Center and Area Recycling Services be deferred to administration to investigate additional options to be presented to Governance and Priorities Committee. The motion carried unanimously. SCHEDULED MATTERS App 14-041 Appointment: 9:30 a.m. (30 minutes) Drayton Valley Homeless Emily Hickman, FCSS Program Assistant Lola Strand, FCSS Director Proposed Motion(s) That the Committee accept the presentation by the Drayton Valley Homeless representatives as information. A motion was made by Council Member John McNab that Drayton Valley Homeless presentation by Emily Hickman be received for information, as presented. The motion carried unanimously. Recess Chairperson Darrell Hollands recessed the meeting at 10:05 a.m. and reconvened the meeting at 10:17 a.m. NEW BUSINESS RFD 14-094 Staff Accommodation - Project Update Proposed Motion(s) That the Governance and Priorities Committee accept the Staff Parkland County Page 3 Printed on 9/16/2014 Governance and Priorities Meeting Minutes May 20, 2014 Committee Accommodation - project update as information. A motion was made by Council Member John McNab that Governance and Priorities Committee receive the staff accommodation project update for information, as presented. The motion carried unanimously. Community Services Matters There were no Community Services items presented at this meeting. Development Services Matters There were no Development Services items presented at this meeting. COMMUNICATIONS COM 14-043 AAMDC Contact Newsletter Proposed Motion That the AAMDC Contact Newsletter be received for information, as presented. A motion was made by Council Member Phyllis Kobasiuk that the May 7, 2014 AAMDC Contact Newsletter be received for information, as presented. The motion carried unanimously. COM 14-044 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. A motion was made by Council Member AnnLisa Jensen that the following Committee Reports be received for information: 1. Council Member AnnLisa Jensen reported on the Environmental Advisory Committee. 2. Council Member Phyllis Kobasiuk reported on the Pioneer Museum and Civic Election Appreciation Day. 3. Council Member Tracey Melnyk reported on the Pioneer Museum event. 4. Mayor Rod Shaigec, on behalf of Council, presented condolence to the family of Assistant Deputy Minister Ivan Moore with Municiapal Affairs. 5. Council Member Darrell Hollands reported on the Agricultural and Rural Life Advisory Committee. The motion carried unanimously. SCHEDULED MATTERS App 14-040 Appointment: 10:30 a.m. (30 minutes) Tri-Municipal Community Violence Threat Risk Assessment and Intervention Protocol (VTRA) Parkland County Page 4 Printed on 9/16/2014 Governance and Priorities Meeting Minutes May 20, 2014 Committee (Judi Holton, Chair) Proposed Motion(s) That the Tri-Municipal Community Violence Threat Risk Assessment and Intervention Protocol presentation be received for information. A motion was made by Council Member John McNab that the Tri-Municipal Community Violence Threat Risk Assessment and Intervention Protocol presentation be received for information, as presented. The motion carried unanimously. A motion was made by Council Member Jackie McCuaig that administration be directed to present the Tri-Municipal Community Violence Threat Risk Assessment and Intervention Protocol (VTRA) at the May 27, 2014 Council meeting. The motion carried unanimously. IN-CAMERA SESSION There were no In-Camera items presented at this meeting. NEXT MEETING The next Governance and Priorities Committee meeting is scheduled on Tuesday, June 17, 2014 at 9:00 a.m. ADJOURNMENT Chairperson Darrell Hollands adjourned the meeting at 11:02 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 5 Printed on 9/16/2014