Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, October 21, 2014 9:00 AM Council Chambers CALL TO ORDER Committee Chair Kobasiuk called the meeting to order at 9:02 a.m. Present: 6 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Mayor Rod Shaigec, Council Member Phyllis Kobasiuk and Council Member Darrell Hollands Absent: 1 - Council Member Tracey Melnyk Administration: Pat Vincent, Chief Administrative Officer Rob McGowan, General Manager, Infrastructure Services Jody Hancock, Manager, Engineering Services (in-part) Peter Vana, General Manager, Development Services Tracy Kibblewhite, General Manager, Corporate Services Jeff Dyck, Manager, Financial Services (in-part) Doug Tymchyshyn, Manager, Legislative & Administrative Services Jackie Ostashek, Manager, Communications & Strategic Planning Services Amy Mitchell, Administrative Assistant, Legislative & Administrative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member John McNab that the agenda be adopted as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 14-024 Adoption of the October 7, 2014 Governance and Priorities Committee meeting minutes Proposed Motion That the October 7, 2014 Governance and Priorities Committee meeting minutes be adopted, as presented. Parkland County Page 1 Printed on 12/8/2014 Governance and Priorities Meeting Minutes October 21, 2014 Committee A motion was made by Council Member Jackie McCuaig that the Governance and Priorities Committee meeting minutes of October 7, 2014 be approved as amended with the spelling error under Committee Reports. The motion carried unanimously. SCHEDULED MATTERS App 14-074 Appointment - 9:05 a.m. (5 mins) Staff Introduction Rod Fraser- Manager, Public Works Rob McGowan, General Manager, Infrastructure Services introduced Rod Fraser, the new Manager of Public Works Services and provided a brief background on Rod. Council welcomed Rod to his new position. App 14-063 Appointment - 9:10 a.m. (5 mins) 2014 Alberta Professional Planners Institute (APPI) - Award of Excellence Proposed Motion(s) That Parkland County's Governance and Priorities Committee receive as information the presentation regarding the APPI Awards - 2014 Award of Excellence. The Committee congratulated the Planning & Deveopment Services on receipt of the 2014 Alberta Professional Planners Institue Award of Excellence. App 14-075 Public Input - 9:15 a.m. (10 mins.) Chair Kobasiuk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. The following residents came foward: 1. Mrs. Brenda Neville and Mr. Paul Ripski came forward with their concerns in regards to the proposed Bylaw No. 2014-05. No one else came forward. OLD BUSINESS There were no Old Business matters presented at this meeting. NEW BUSINESS There were no New Business matters presented at this matter. Legislative Matters There were no Legislative Matters presented at this meeting. Corporate Services Matters Parkland County Page 2 Printed on 12/8/2014 Governance and Priorities Meeting Minutes October 21, 2014 Committee RFD 14-154 September 30, 2014 Financial Statements Proposed Motion(s) That the Governance and Priorities Committee receive the September 30, 2014 Financial Statements as information. That the Governance and Priorities Committee receive the Public Sector Accounting Board Future Pronouncements document as information. A motion was made by Council Member Darrell Hollands that the Governance and Priorities Committee receive the September 30, 2014 Financial Statements be received as information, as presented. The motion carried unanimously. A motion was made by Council Member Darrell Hollands that the Governance and Priorities Committee recieve the Publc Sector Accounting Board Future Prnouncements document be received as information, as presented. The motion carried unanimously. Infrastructure Services Matters RFD 14-187 Administrative Review of Construction In-sourcing vs. Out-sourcing. Proposed Motion That Council receive the Construction In-sourcing Review and Feasibility Study and adopt the recommendations as presented. A motion was made by Council Member Jackie McCuaig that Governance and Priorities Committee receive the Construction In-sourcing Review and Feasibility Study and adopt the recommendations as presented. The motion carried unanimously. RFD 14-191 2014 Capital Road Program Update Proposed Motion The 2014 Capital Program Update be accepted as information. A motion was made by Council Member AnnLisa Jensen that the 2014 Capital Road Program update be received as information, as presented. The motion carried unanimously. Community Services Matters There were no Community Services matters presented at this meeting. Development Services Matters There were no Development Services matters presented at this meeting. COMMUNICATIONS Parkland County Page 3 Printed on 12/8/2014 Governance and Priorities Meeting Minutes October 21, 2014 Committee COM 14-069 AAMDC Contact Newsletter Proposed Motion That the AAMDC Contact Newsletter be received for information, as presented. A motion was made by Council Member John McNab that the October 8, 2014 AAMDC Newsletter be received as information, as presented. The motion carried unanimously. IN-CAMERA SESSION Recess Chair Kobasiuk recessed the meeting at 10:20 a.m. and reconvened the meeting at 10:29 a.m. RFD 14-189 In-Camera Community Aggregate Levy Report Proposed Motion That the Governance and Priorities Committee go into in-camera session. A motion was made by Mayor Shaigec that Governance and Priorities Committee go into In-Camera session at 10:20 a.m. The motion carried unanimously. BUSINESS ARISING FROM IN-CAMERA SESSION RFD 14-190 In-Camera Session Proposed Motion That the Governance and Priorities Committee return to regular meeting session. A motion was made by Council Member Darrell Hollands that Governance and Priorities Committee go into regular Governance and Priorities Committee meeting session at 10:47 a.m. The motion carried unanimously. RFD 14-188 Community Aggregate Levy Report Proposed Motion That the KPMG Community Aggregate Levy Report be received for information, as presented. A motion was made by Council Member Jackie McCuaig that the KPMG Community Aggregate Levy Report be received as information, as presented. The motion carried unanimously. COM 14-070 Committee Reports Parkland County Page 4 Printed on 12/8/2014 Governance and Priorities Meeting Minutes October 21, 2014 Committee Proposed Motion That the Committee Reports be received for information, as presented. A motion was made by Mayor Rod Shaigec that the following Committee Reports be received for information, as presented. 1. Councillor Jensen attended the Tri-Leisure Centre meeting, poverty simulation event, River Valley Alliance meeting, Chamber of Commerce Business Gala, and gave condolences to family and friends of the passing of Mr. Norm Usiskin. 2. Councillor McCuaig attended the poverty simulation event, Meridian Foundation meeting, and the Chamber of Commerce Business Gala. 3. Councillor McNab attended the Wabamun Watershed Management Committee AGM, North Saskatchewan Watershed Association Board meeting, and the poverty simulation event. 4. Councillor Hollands attended the Alberta Capital Region Wastewater Commission. 5. Mayor Shaigec attended the Northern Alberta Mayor and Reeves Caucus meeting. 6. Councillor Kobasiuk attended the Tri-Leisure Centre meeting, 40th Anniversary President's Forum, Pembina Zone meeting, and sends her condolences to former Reeve Peter Woloshyn, wife Carole, and family on the passing of their eldest daughter. Council recognized City of Spruce Grove's receipt of the Economic Development Association Marketing Award and the Mayor will send a letter to acknowledge and congratulate the City on this accomplishment. The motion carried unanimously. NEXT MEETING The next meeting Governance and Priorities Committee meeting is scheduled for Tuesday, December 2, 2014 at 9:00 a.m. ADJOURNMENT Committee Chair Kobasiuk adjourned the meeting at 11:04 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 5 Printed on 12/8/2014