Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, March 1, 2016 9:00 AM Council Chambers CALL TO ORDER Committee Chair AnnLisa Jensen called the meeting to order at 9:00 a.m. Present: 7 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Mayor Rod Shaigec, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member Tracey Melnyk Administration: Rob McGowan, Acting Chief Administrative Officer Sarah Mate, Communications Coordinator (in part) Neil Cory, Manager, Information Services (in part) Jody Hancock, Manager Engineering Services (in part) Erin Felker, Transit Coordinator (in part) Peter Vana, General Manager, Development Services Ken Van Buul, General Manager, Community Services Dave Cross, Manager, Community & Protective Services (in part) Lenny Richer, Supervisor, Recreation, Parks & Culture Services (in part) Tracy Kibblewhite, General Manager, Corporate Services Doug Tymchyshyn, Supervisor, Legislative & Administrative Services Sheryl Cammidge, Administrative Assistant, Legislative & Administrative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member Phyllis Kobasiuk that the March 1, 2016 Committee of the Whole agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES Adoption of the February 16, 2016 Committee of the Whole Meeting Minutes Parkland County Page 1 Printed on 4/21/2016 Committee of the Whole Meeting Minutes March 1, 2016 Proposed Motion(s) That the Committee of the Whole Meeting Minutes of February 16, 2016 be adopted, as presented. Attachments: Unadopted Committee of the Whole Meeting Minutes February 16, 2016 A motion was made by Council Member Jackie McCuaig that the February 16, 2016 Committee of the Whole meeting minutes be adopted, as presented. The motion carried unanimously. OLD BUSINESS NEW BUSINESS Mayor and Council Member Matters Chief Administrative Officer Website Redesign Update Attachments: Website Update Presentation Draft Online Survey Sarah Mate and Neil Corey presented an update of the Parkland County website redesign. General Manager, Corporate Services Microsoft Dynamics AX Efficiencies Attachments: AX Efficiencies Administration presented an update of the Microsoft Dynamics AX Efficiencies software. General Manager, Infrastructure Services Acheson Transit Service Measures of Success Attachments: Report on Transit Measures Erin Felker and Jody Hancock presented the Acheson Transit Service Measures of Success. General Manager, Community Services Regional Emergency Management Plan Update Parkland County Page 2 Printed on 4/21/2016 Committee of the Whole Meeting Minutes March 1, 2016 Attachments: REMP overview Administration presented the Regional Emergency Management Plan Update. Parks, Recreation and Culture Master Plan Public Engagement Plan Attachments: Committee of the Whole Update - Public Engagement Parks Recreation & Culture Master Plan - Community Engagement Plan Parks Recreation & Culture Master Plan - Survey Questions Dave Cross, Manager, Community & Protective Services; Lenny Richer, Supervisor, Recreation, Parks & Culture Services; Shawn Bravender of Stantec and Tracy With of Banister Research presented the Parks, Recreation and Culture Master Plan Public Engagement Plan. General Manager, Development Services IN-CAMERA SESSION In-Camera Session Proposed Motion That the Committee of the Whole meet In-Camera under the provision of the Municipal Government Act, Section 197 to discuss a confidential personnel matter protected from disclosure by Sections 17 and 24 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Chair AnnLisa Jensen that the Committee of the Whole meet In-Camera under the provision of the Municipal Government Act, Section 197 to discuss a confidential personnel matter protected from disclosure by Sections 17 and 24 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. Personnel Matter FOIP Section 17 FOIP Section 24 Regular Committee of the Whole Session Proposed Motion That the Committee of the Whole revert to regular session. Moved by Council Member Jackie McCuaig that the Committee of the Whole revert to regular meeting session. The motion carried unanimously. NEXT MEETING The next Committee of the Whole meeting is scheduled for April 5, 2016 at 9:00 a.m. Parkland County Page 3 Printed on 4/21/2016 Committee of the Whole Meeting Minutes March 1, 2016 CLOSE OF MEETING Committee Chair AnnLisa Jensen adjourned the meeting at 11:55 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 4 Printed on 4/21/2016