Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, June 21, 2016 9:00 AM Council Chambers CALL TO ORDER Committee Chair Jackie McCuaig called the meeting to order at 9:00 a.m. Present: 7 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Mayor Rod Shaigec, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer Michelle Bonnici, General Manager, Corporate Services Sarah Mate, Communications Coordinator (in part) Peter Vana, General Manager, Development Services Mark Edwards, Manager, Community Economic Diversification (in part) Gabriel Clarke, Supervisor, Environment & Community Sustainability (in part) Darren Haarsma, ALUS Coordinator (in part) Tracy Kibblewhite, Chief Financial Officer Rob McGowan, General Manager, Infrastructure Services Jody Hancock, Manager, Engineering Services (in part) Barb Williams, Legislative & Administrative Services Administrator Sheryl Cammidge, Recording Secretary Present: 7 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Mayor Rod Shaigec, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member Tracey Melnyk ADOPTION OF AGENDA A motion was made by Council Member Phyllis Kobasiuk that the June 21, 2016 Committee of the Whole agenda be adopted as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 16-024 Adoption of the June 7, 2016 Committee of the Whole Meeting Minutes Proposed Motion Parkland County Page 1 Printed on 7/20/2016 Committee of the Whole Meeting Minutes June 21, 2016 That the Committee of the Whole meeting minutes of June 7, 2016 be adopted, as presented. A motion was made by Council Member Phyllis Kobasiuk that the June 7, 2016 Committee of the Whole meeting minutes be adopted as presented. The motion carried unanimously. General Manager, Corporate Services PRE 16-047 Website Redesign Project Update Sarah Mate, Communications Coordinator and Peter Gingrich of ESolutions Group presented an update of the Website Redesign project. General Manager, Infrastructure Services PRE 16-048 Division Update - Infrastructure Services Rob McGowan, General Manager of Infrastructure Services and Jody Hancock, Manager of Engineering Services presented an overview of infrastructure projects. DELEGATIONS App 16-029 APPOINTMENT: 9:30 a.m. CIBC Wood Gundy (Todd Poland) Todd Poland of CIBC Wood Gundy presented the CIBC-Wood Gundy - Economic Update May, 2016. Committee Chair Jackie McCuaig recessed the meeting at 10:27 a.m. and reconvened the meeting at 10:35 a.m. App 16-031 APPOINTMENT: 10:00 a.m. Jackfish Lake Management Association (James Fasek, President) James Fasek, President, Myron Uhryn, Past President, Mike Evans, Vice President and Ken Horn representing the Jackfish Lake Management Association provided a presentation regarding water levels and water conditions in Jackfish Lake. A motion was made by Council Member John McNab directing Administration to facilitate a discussion with Parkland County, Alberta Environment & Parks and Jackfish Lake Management Association. The motion carried unanimously. App 16-035 APPOINTMENT: 10:30 a.m. Metro Edmonton Advisory Panel (Carman McNary, Vice-Chair) Proposed Motions 1. That Parkland County continue negotiations with the Metro Mayors Parkland County Page 2 Printed on 7/20/2016 Committee of the Whole Meeting Minutes June 21, 2016 Alliance regarding Metro Edmonton’s future; and 2. That the Mayor and Chief Administrative Officer be authorized to act as Council’s agents for these negotiations; and 3. That Administration be directed to move forward with legal counsel to present the Memorandum of Understanding for Council approval at the September 13, 2016 regular meeting. Carman McNary, Vice-Chair of the Metro Edmonton Advisory Panel provided a presentation on the Metro Mayor's Alliance and specifically, the Report of the Advisory Panel on Metro Edmonton's Future. A motion was made by Council Member Tracey Melnyk that Parkland County continue negotiations with the Metro Mayors Alliance regarding Metro Edmonon's Future. The motion carried unanimously. A motion was made by Council Member John McNab that the Mayor, or alternate Council Member, and Chief Administrative Officer be authorized to act as agent for Council for these negotiations and that Council be provided with updates on such negotiations. The motion carried unanimously. A motion was made by Mayor Rod Shaigec that Administration be directed to move forward with legal counsel to present the Memorandum of Understanding for Council approval at the September 13, 2016 regular meeting. The motion carried unanimously. Committee Chair Jackie McCuaig recessed the meeting at 12:15 p.m. and reconvened the meeting at 12:25 p.m. OLD BUSINESS None. NEW BUSINESS General Manager, Development Services PRE 16-045 Update on ALUS and Green Acreages Programs Peter Vana, General Manager, Development Services acknowledged Parkland County's receipt of an Emerald Award for the ALUS program. Gabriel Clarke, Supervisor, Environment & Community Sustainability and Darren Haarsma, ALUS Coordinator presented an update on the ALUS and Green Acreages programs. IN-CAMERA SESSION RFD 16-108 In-Camera Session Parkland County Page 3 Printed on 7/20/2016 Committee of the Whole Meeting Minutes June 21, 2016 Proposed Motion That the Committee of the Whole meet in-camera under Section 197 of the Municipal Government Act to discuss a matters protected from disclosure by Sections 21 and 24 of the Freedom of Information and Protection of Privacy Act. A motion was made by Council Member AnnLisa Jensen that the Committee of the Whole meet in-camera at 1:02 p.m. under Section 197 of the Municipal Government Act to discuss matters protected from disclosure by Sections 21 and 24 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. PRE 16-046 Governance and Future Planning FOIP Sections 21 and 24 RFD 16-109 Regular Committee of the Whole Session Proposed Motion That the Committee of the Whole revert to regular session. A motion was made by Council Member John McNab that the Committee of the Whole revert to regular meeting session at 1:34 p.m. The motion carried unanimously. NEXT MEETING The next Committee of the Whole meeting is scheduled for July 5, 2016 at 9:00 a.m. CLOSE OF MEETING Committee Chair Jackie McCuaig adjourned the meeting at 1:35 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 4 Printed on 7/20/2016