Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, May 16, 2017 9:00 AM Council Chambers CALL TO ORDER Committee Chair Phyllis Kobasiuk called the meeting to order at 9:00 a.m. Present: 6 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Mayor Rod Shaigec, Council Member Phyllis Kobasiuk and Council Member Darrell Hollands Absent: 1 - Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer Laura Swain, Corporate Business Planner Arlan Delisle, County Solicitor/Director, Legal & Legislative Services (in part) Tracy Kibblewhite, General Manager, Chief Financial Officer (in part) Jeff Dyck, Financial Planning & Treasury Officer (in part) Dave Cross, General Manager, Community Services Geoff Heritage, Manager, Enforcement Services (in part) Mark Cardinal, Manager, Agricultural Services (in part) Karen Clark, Manager, Emergency Communications Services (in part) Brian Cornforth, Fire Chief (in part) Lenny Richer, Director, Parks, Recreation & Culture Services (in part) Ken Van Buul, General Manager, Corporate Services Jennifer O'Brien, Customer Service Coordinator Jody Hancock, Acting General Manager, Infrastructure Services (in part) Sarah Mate, Manager, Communications (in part) Doug Tymchyshyn, Manager, Legislative Services/Chief Legislative Officer Sheryl Cammidge, Recording Secretary ADOPTION OF AGENDA A motion was made by Committee Member AnnLisa Jensen that the agenda be adopted with the addition of Item 6A - Cancellation of June 6, 2017 Committee of the Whole meeting. The motion carried unanimously. ADOPTION OF MINUTES Parkland County Page 1 Printed on 6/22/2017 Committee of the Whole Meeting Minutes May 16, 2017 MIN 17-016 Unadopted Committee of the Whole April 18, 2017 Meeting Minutes Proposed Motion The Committee of the Whole meeting minutes of April 18, 2017 be adopted, as presented. A motion was made by Committee Member Darrell Hollands hat the minutes of the April 18, 2017 meeting be adopted, as presented. The motion carried unanimously. NEW BUSINESS Mayor and Council Member Matters RFD 17-137 Cancellation of June 6, 2017 Committee of the Whole Meeting A motion was made by Committee Member Jackie McCuaig that the June 6, 2017 Committee of the Whole meeting be cancelled. The motion carried unanimously. Chief Administrative Officer RFD 17-110 Strategic Planning/Budget Process Update Proposed Motion That the 5-Year Broad Objectives and strategic planning update be received for information, as presented. Laura Swain, Corporate Business Planner, presented the Strategic Planning/Budget Process Update. Committee Chair Phyllis Kobasiuk recessed the Strategic Planning/Budget Process Update to later in the meeting. Recess Committee Chair Phyllis Kobasiuk recessed the meeting at 9:27 a.m. and reconvened the meeting at 9:33 a.m. DELEGATIONS App 17-032 Public Input - 9:15 a.m. (10 minutes) Eric Von Stackelberg, Parkland County resident, commented on the Strategic Plan and questioned how Parkland County will react to emerging issues such as coal transition. App 17-034 Appointment - 9:30 a.m. Government Finance Officers Association (GFOA) (Shayne Kavanagh) Proposed Motion Parkland County Page 2 Printed on 6/22/2017 Committee of the Whole Meeting Minutes May 16, 2017 That the GFOA Restricted Surplus Analysis be received for information, as presented. Jeff Dyck, Financial Planning & Treasury Officer, introduced Shayne Kavanagh of Government Finance Officers Assocation who presented the Restricted Surplus Analysis via conference call. A motion was made by Mayor Rod Shaigec that the Government Finance Officers Association Restricted Surplus Analysis be received for information, as presented. The motion carried unanimously. Recess Committee Chair Phyllis Kobasiuk recessed the meeting at 10:25 a.m. and reconvened the meeting at 10:34 a.m. NEW BUSINESS Chief Administrative Officer RFD 17-110 Strategic Planning/Budget Process Update Proposed Motion That the 5-Year Broad Objectives and strategic planning update be received for information, as presented. Laura Swain, Corporate Business Planner, continued with the Strategic Planning/Budget Process Update. Tracy Kibblewhite commented on the 2018 Budget Process. A motion was made by Committee Member John McNab that the 5-Year Broad Objectives and Strategic Planning Udpate be received for information, as presented. The motion carried unanimously. D. General Manager, Community Services RFD 17-094 Community Services Division Update Proposed Motion The Community Services Division update be received for information, as presented. Mark Cardinal, Manager, Agricultural Services; Brian Cornforth, Fire Chief; Karen Clark, Manager, Emergency Communications Services; Geoff Heritage, Manager, Enforcement Services; and Lenny Richer, Director, Parks, Recreation & Culture Services presented the Community Services Division Update/ A motion was made by Committee Member Jackie McCuaig that the Community Services Division Update be received for information, as presented. The motion carried unanimously. General Manager, Corporate Services Parkland County Page 3 Printed on 6/22/2017 Committee of the Whole Meeting Minutes May 16, 2017 RFD 17-120 One Parkland Service Excellence Project Update Proposed Motion That the One Parkland Service Excellence Project Update be received for information, as presented. Jennifer O'Brien, Customer Service Coordinator, presented the One Parkland Service Excellence Project Update. A motion was made by Committee Member AnnLisa Jensen that the One Parkland Service Excellence Project Upate be received for information, as presented. The motion carried unanimously. COMMUNICATIONS COM 17-036 AAMDC Member Bulletin Proposed Motion That the AAMDC Member Bulletin be received for information, as presented. A motion was made by Committee Member Darrell Hollands that the AAMDC Member Bulletin be received for information, as presented. The motion carried unanimously. COM 17-035 Federation of Canadian Municipalities Update Proposed Motion That the Federation of Canadian Municipalities update be received for information, as presented. A motion was made by Committee Member Jackie McCuaig that the Federation of Canadian Municipalities Update be received for information, as presented. The motion carried unanimously. NEXT MEETING The next meeting is scheduled for June 20, 2017 at 9:00 a.m. CLOSE OF MEETING Committee Chair Phyllis Kobasiuk adjourned the meeting at 12:08 p.m. _________________________________ Committee Chair Parkland County Page 4 Printed on 6/22/2017 Committee of the Whole Meeting Minutes May 16, 2017 __________________________________ Recording Secretary Parkland County Page 5 Printed on 6/22/2017