Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, February 5, 2019 9:00 AM Council Chambers CALL TO ORDER Committee Chair Tracey Melnyk called the meeting to order at 9:01 a.m. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer Arlan Delisle, County Solicitor, Legal Services Laura Swain, General Manager, Corporate Services Tracy Kibblewhite, General Manager, Chief Financial Officer Rob McGowan, General Manager, Operations Services Sarah Mate, Director, Community Services Jody Hancock, Director, Engineering Services (in-part) Jeff Dyck, Director, Financial Planning & Treasury, Financial Planning & Treasury (in-part) Jerome Shui, Senior Financial Planning & Treasury Analyst, Financial Planning & Treasury (in-part) Nancy Domijan, Manager, Development Planning and Safety Codes (in-part) Karen Kormos, Supervisor, Development Planning (in-part) Barb Williams, Manager, Legislative Services Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) (in-part) Parkland County Page 1 Printed on 2/21/2019 Committee of the Whole Meeting Minutes February 5, 2019 ADOPTION OF AGENDA A motion was made by Committee Member John McNab that the February 5, 2019 Committee of the Whole meeting agenda be adopted with the following additions: Item 5.1: Public Input Item 9.3: Closed Session: Land Matter - Legal Matter Item 9.4: Closed Session: Jurisdiction Matter The motion carried unanimously. CONSENT AGENDA A motion was made by Committee Member AnnLisa Jensen that the Committee of the Whole consent to approve the following agenda items without debate: Item Number 4.1 Adoption of the December 4, 2018 Committee of the Whole Meeting Minutes That the December 4, 2018 Committee of the Whole meeting minutes be adopted, as presented. Item Number 8.2 Federation of Canadian Municipalities Update The motion carried unanimously. NEW BUSINESS General Manager, Corporate Services RFD 19-016 Key County Documents Administration presented the Key County Documents Rulebook. DELEGATIONS Public Input - 9:15 a.m. (10 mins.) Committee Chair Tracey Melnyk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. Parkland County Page 2 Printed on 2/21/2019 Committee of the Whole Meeting Minutes February 5, 2019 NEW BUSINESS General Manager, Operations Services RFD 19-015 Mallard Park Subdivision Drainage Proposed Motions 1. That the Committee of the Whole receive the Mallard Park Drainage Assessment report from Sameng Inc. as information, 2. That the Committee of the Whole direct Administration to engage with land owners in Mallard Park, specifically north of Teal Drive, to coordinate the construction of a drainage channel, as presented. A motion was made by Committee Member AnnLisa Jensen that the Committee of the Whole receive the Mallard Park Drainage Assessment report from Sameng Inc. as information. The motion carried unanimously. A motion was made by Committee Member AnnLisa Jensen that the Committee of the Whole direct Administration to engage with land owners in Mallard Park, specifically north of Teal Drive and coordinate with Alberta Environment to coordinate the accountability of construction of a drainage channel and to return to Council for funding. The motion carried unanimously. App 19-002 Appointment - 9:30 a.m. Hamlet Strategy Input Community Sustainability Committee John Buchko, Chair & Barb Shakel-Hardman, Committee Member John Buchko, Chair & Barb Shakel-Hardman, Committee Member of the Community Sustainability Committee, presented the Hamlet Strategy Input. RECESS Committee Chair Tracey Melnyk recessed the meeting at 10:24 a.m. and reconvened the meeting at 10:34 a.m. Parkland County Page 3 Printed on 2/21/2019 Committee of the Whole Meeting Minutes February 5, 2019 NEW BUSINESS Mayor and Council Member Matters A motion was made by Committee Member Phyllis Kobasiuk that Parkland County provide a letter of support to MP Dane Lloyd (by February 8, 2019) in support of Sturgeon County’s efforts to acquire water/wastewater service at Villenueve Airport. The motion carried by the following vote: For: 6- Mayor Shaigec, Council Member Jensen, Council Member McCuaig, Council Member Kobasiuk, Council Member Hollands and Council Member Melnyk Against: 1- Council Member McNab General Manager, Corporate Services RFD 19-020 Elected Official Remuneration Policy C-AD22 (Council Compensation Committee Policy C-AD22) Proposed Motion That the Committee of the Whole direct administration to present the Elected Official Remuneration Policy C-AD22 (Council Compensation Committee Policy C-AD22) at the February 22, 2019 Council meeting. A motion was made by Committee Member AnnLisa Jensen that the Committee of the Whole direct administration to present the Elected Official Remuneration Policy C-AD22 (Council Compensation Committee Policy C-AD22) at the February 26, 2019 Council meeting. The motion carried by the following vote: For: 6- Mayor Shaigec, Council Member Jensen, Council Member McCuaig, Council Member Kobasiuk, Council Member Hollands and Council Member McNab Against: 1- Council Member Melnyk COMMUNICATIONS COM 19-005 Rural Municipalities of Alberta Contact Newsletter Mayor Rod Shaigec highlighted two matters related to the Rural Municipalities Contact Newsletter: 1. The Changes to Municipal Involvement in Energy Hearings 2. The Highlights of the Alberta Biodiversity Monitoring Institute (ABMI) Parkland County Page 4 Printed on 2/21/2019 Committee of the Whole Meeting Minutes February 5, 2019 RECESS Committee Chair Tracey Melnyk recessed the meeting at 12:28 p.m. and reconvened the meeting at 12:35 p.m. CLOSED SESSION RFD 19-014 Closed Session Proposed Motion That the Committee of the Whole convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 24 and 27 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member Phyllis Kobasiuk that the Committee of the Whole convene in closed session at 12:38 p.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 21, 24, and 27 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer - Administrative Liaison Arlan Delisle, County Solicitor, Legal Services - Legal Advice (in-part) Laura Swain, General Manager, Corporate Services - Administrative Advisor Tracy Kibblewhite, General Manager, Chief Financial Officer - Financial Advisor Rob McGowan, General Manager, Operations Services - Operations Advisor Sarah Mate, Director, Community Services - Community Services Advisor Jeff Dyck, Director, Financial Planning & Treasury, Financial Planning & Treasury - Financial Advisor (in-part) Jerome Shui, Senior Financial Planning & Treasury Analyst, Financial Planning & Treasury - Financial Advisor (in-part) Nancy Domijan, Manager, Development Planning and Safety Codes - Jurisdiction Advisor (in-part) Karen Kormos, Supervisor, Development Planning - Jurisdiction Advisor (in-part) Jody Hancock, Director, Engineering Services - Infrastructure Advisor (in-part) Barb Williams, Manager, Legislative Services - Parliamentarian Lois Tyerman, Legislative Officer, Legislative Services (in-part) Parkland County Page 5 Printed on 2/21/2019 Committee of the Whole Meeting Minutes February 5, 2019 PRE 19-011 Jurisdiction Matter FOIP Section 21 - Harmful to Intergovernmental Relations FOIP Section 24 - Advice from Officials PRE 19-010 Jurisdiction Matter FOIP Section 21 - Harmful to Intergovernmental Relations FOIP Section 24 - Advice from Officials PRE 19-009 Land Matter - Legend Estates FOIP Section 24 - Advice from Officials FOIP Section 27 - Legal Privilege PRE 19-012 Land Matter - Legal Matter FOIP Section 24 - Advice from Officials FOIP Section 27 - Legal Privilege RFD 19-021 Regular Committee of the Whole Meeting Session Proposed Motion That the Committee of the Whole revert to regular meeting session. A motion was made by Committee Member Jackie McCuaig that the Committee go into regular meeting session at 1:35 p.m. NEXT MEETING The next Committee of the Whole meeting is scheduled for February 19, 2019 at 9:00 a.m. CLOSE OF MEETING Committee Chair Tracey Melnyk closed the meeting at 1:36 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 6 Printed on 2/21/2019