Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, March 5, 2019 9:00 AM Council Chambers CALL TO ORDER Present: 6 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Absent: 1 - Council Member Jackie McCuaig Administration: Michael Heck, Chief Administrative Officer - in-part Arlan Delisle, County Solicitor, Legal Services - in-part Laura Swain, General Manager, Corporate Services - in-part Dave Cross, General Manager, Agriculture, Community & Protective Services - in-part Rob McGowan, General Manager, Operations Services Sarah Mate, Director, Community Services - in-part Carol Bergum, Director, Planning and Development Services - in-part Nancy Domijan, Manager, Development Planning & Safety Codes - in-part Karen Kormos, Supervisor, Development Planning - in-part Marc Ficht, Director, Assessment & Revenue Services - in-part Barb Williams, Manager, Legislative Services Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) STAFF INTRODUCTIONS The Committee welcomed Joseph Facoetti, Fleet Technician to Parkland County, and congratulated Michelle Leslie, Manager, Waste & Waste Water Services, and Tracy Hustler, Administrative Assistant, Public Works on their new positions with Parkland County. Parkland County Page 1 Printed on 4/5/2019 Committee of the Whole Meeting Minutes March 5, 2019 ADOPTION OF AGENDA A motion was made by Committee Member Tracey Melnyk that the March 5, 2019 Committee of the Whole agenda be adopted with the folllowing additions: Item 9 - Closed Session 9.1 - Land Matter - Land Development FOIP Section 24 - Advice from officials 9.2 - Legal Matter - Seniors Foundation FOIP Section 16 - Harmful to business interests of third party FOIP Section 24 - Advice from officials FOIP Section 27 - Legal privilege The motion carried unanimously. CONSENT AGENDA A motion was made by Committee Member John McNab that the Committee of the Whole consent to approve the following agenda items without debate: Item Number: 4.1 Adoption of the February 19, 2019 Committee of the Whole Meeting Minutes That the Committee of the Whole meeting minutes of February 19, 2019 be adopted, as presented. Item Number: 8.1 Rural Municipalities of Alberta Contact Newsletter Item Number: 8.2 Federation of Canadian Municipalities Update The motion carried unanimously. NEW BUSINESS Chief Administrative Officer RFD 19-045 Major Capital Cost Share Funding Policy C-AD52 Proposed Motions 1. That the Committee of the Whole receive the Major Capital Cost Share Funding Policy C-AD52 for information, as presented. 2. That the Committee of the Whole direct Administration to present the Major Capital Cost Share Funding Policy C-AD52 at a future Council meeting for approval. Administration presented the Major Capital Cost Share Funding Policy C-AD52, the item was defferred to later at this meeting. Parkland County Page 2 Printed on 4/5/2019 Committee of the Whole Meeting Minutes March 5, 2019 DELEGATIONS App 19-007 Public Input - 9:15 a.m. (10 mins.) Committee Chair Phyllis Kobasiuk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. NEW BUSINESS Chief Administrative Officer RFD 19-045 Major Capital Cost Share Funding Policy C-AD52 Proposed Motions 1. That the Committee of the Whole receive the Major Capital Cost Share Funding Policy C-AD52 for information, as presented. 2. That the Committee of the Whole direct Administration to present the Major Capital Cost Share Funding Policy C-AD52 at a future Council meeting for approval. A motion was made by Committee member Tracey Melnyk that the Committee of the Whole receive the Major Capital Cost Share Funding Policy C-AD52 for information. The motion carried unanimously. A motion was made by Mayor Rod Shaigec that the Committee of the Whole direct Administration to present the Major Capital Cost Share Funding Policy C-AD52 at a future Council meeting for approval. The motion carried unanimously. DELEGATIONS App 19-009 APPOINTMENT - 9:30 a.m. Yellowhead Regional Library Karla Palichuk, Director Karla Palichuk, Director and Hank Smit, Board Chair presented the Yellowhead Regional Library update. A motion was made by Committee Member Tracey Melnyk that the Yellowhead Regional Library update be received for information, as presented. The motion carried unanimously. App 19-008 APPOINTMENT - 10:00 a.m. HF Energy Ltd. Energy Supply and Co-Generation Richard Henschel, President John Fairhead, Director Parkland County Page 3 Printed on 4/5/2019 Committee of the Whole Meeting Minutes March 5, 2019 Richard Henschel, President and John Fairhead, Director, presented HF Energy Ltd. Energy Supply and Co-Generation. App 19-010 APPOINTMENT - 10:30 a.m. Community Event Presentation Ed Berney, Kinsmen Club of Stony Plain Ed Berney, Kinsmen Club of Stony Plain and Gord Morrision, Stony Plain Royal Canadian Legion presented a community event update regarding the RCMP Musical Ride. RECESS Committee Chair Phyllis Kobasiuk recessed the meeting at 10:47 a.m. and reconvened the meeting at 10:57 a.m. NEW BUSINESS General Manager, Operations Services PRE 19-014 Safety Codes Update Administration presented the Safety Codes update. General Manager, Corporate Services RFD 19-028 Council Appointments to Committees and Boards Review Administration presented Council Appointments to Committees and Boards for discussion. CLOSED SESSION RFD 19-049 Closed Session Proposed Motion That the Committee of the Whole convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member AnnLisa Jensen that the Committee of the Whole convene in closed session at 12:07 p.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 16, 23, 24 and 27 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. Parkland County Page 4 Printed on 4/5/2019 Committee of the Whole Meeting Minutes March 5, 2019 Present: 6 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Absent: 1 - Council Member Jackie McCuaig Administration: Michael Heck, Chief Administrative Officer (Administrative Liaison) Arlan Delisle, County Solicitor, Legal Services (Legal Advisor) - in-part Laura Swain, General Manager, Corporate Services (Administrative Advisor) - in-part Rob McGowan, General Manager, Operations Services (Operations Advisor) Sarah Mate, Director, Community Services (Community Advisor) - in-part Carol Bergum, Director, Planning and Development Services (Planning Liaison) - in-part Nancy Domijan, Manager, Development Planning & Safety Codes (Development Advisor) - in-part Karen Kormos, Supervisor, Development Planning (Development Advisor) - in-part Marc Ficht, Director, Assessment & Revenue Services (Financial Advisor) - in-part Barb Williams, Manager, Legislative Services (Parliamentarian) Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) PRE 19-018 Land Matter - Land Development FOIP Section 24 - Advice from Officials PRE 19-017 Legal Matter - Seniors Foundation FOIP Section 16 - Harmful to Business Interests of Third Party FOIP Section 24 - Advice from Officials FOIP Section 27 - Legal Privilege RFD 19-050 Regular Committee of the Whole Meeting Session Proposed Motion That the Committee of the Whole revert to regular meeting session. A motion was made by Committtee Member that the Committee of the Whole revert to regular meeting session at 1:01 p.m. Parkland County Page 5 Printed on 4/5/2019 Committee of the Whole Meeting Minutes March 5, 2019 NEXT MEETING The next Committee of the Whole meeting is scheduled for April 2, 2019 at 9:00 a.m. CLOSE OF MEETING Committee Chair Phyllis Kobasiuk adjourned the meeting at 1:01 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 6 Printed on 4/5/2019