Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, April 16, 2019 9:00 AM Council Chambers CALL TO ORDER Committee Chair Phyllis Kobasiuk called the meeting to order at 9:00 a.m. Present: 5 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member John McNab Absent: 2 - Council Member Jackie McCuaig and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer Arlan Delisle, County Solicitor, Legal Services - in-part Laura Swain, General Manager, Corporate Services - in-part Tracy Kibblewhite, General Manager, Chief Financial Officer - in-part Dave Cross, General Manager, Agriculture, Community & Protective Services - in-part Ken Van Buul, General Manager, Strategic Initiatives - in-part Sarah Mate, Director, Community Services - in-part Lauren Aebig, Manager, Strategic Planning & Intergovernmental Affairs - in-part Jennifer O'Brien, Supervisor, Customer Services, Corporate Services - in-part Stefan vandenBerg, Construction Manager Contractor, Engineering Services - in-part Robert Brassard, IT Project Management Contractor, Strategic Initiatives - in-part Angela Turner, Manager, Recreation and Culture Services - in-part Carilyn Bjarnason, Community Development Coordinator - in-part Jeff Dyck, Director, Financial Planning and Treasury (Financial Advisor) - in-part Barb Williams, Manager, Legislative Services Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) Parkland County Page 1 Printed on 5/9/2019 Committee of the Whole Meeting Minutes April 16, 2019 CELEBRATING SUCCESSES PRE 19-030 Recognition of the Assessment and Revenue Services Department The Committee recognized the Assessment and Revenue Services Department for receiving an Assessment Audit Score of 99.6% accuracy, making Parkland's assessment audit score the number one for municipalities in Alberta for the second consecutive year. ADOPTION OF AGENDA A motion was made by Committee Member Darrell Hollands that the April 16, 2019 Committee of the Whole meeting agenda be approved, as amended with the following addition: Item 9.4 - Closed Session Land Matter - Regional Plan FOIP Section 21 - Harmful to Intergovernmental Relations FOIP Section 24 - Advice from Officials FOIP Section 27 - Legal Privilege The motion carried unanimously. CONSENT AGENDA A motion was made by Committee Member AnnLisa Jensen that the Committee of the Whole consent to approve the following agenda items without debate: Item Number: 4.1 Adoption of the April 2, 2019 Committee of the Whole Meeting Minutes That the April 2, 2019 Committee of the Whole Meeting Minutes be adopted, as presented. Item Number: 8.1 Rural Municipalities of Alberta Contact Newsletter That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. Item Number: 8.2 Federation of Canadian Municipalities Update That the Federation of Canadian Municipalities Update be received for information, as presented. The motion carried unanimously. Parkland County Page 2 Printed on 5/9/2019 Committee of the Whole Meeting Minutes April 16, 2019 NEW BUSINESS General Manager, Agriculture, Community and Protective Services RFD 19-087 Public Engagement Schedule Proposed Motion That the Public Engagement Schedule update be received as information, as presented. A motion was made by Committee Member John McNab that the Public Engagement Schedule update be received for information, as presented. The motion carried unanimously. General Manager, Corporate Services RFD 19-079 Tri-Municipal Sub-Regional Plan Update Proposed Motion That the Tri-Municipal Sub-Regional Plan update be received for information, as presented. A motion was made by Mayor Rod Shaigec that the Tri-Municipal Sub-Regional Plan update be received for information, as presented. The motion carried unanimously. DELEGATIONS App 19-020 Public Input - 9:15 a.m. (10 mins.) Committee Chair Phyllis Kobasiuk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. NEW BUSINESS General Manager, Corporate Services RFD 19-077 One Parkland Service Excellence Project Update Proposed Motion That the One Parkland Service Excellence Project presentation be received for information, as presented. A motion was made by Committee Member John McNab that the One Parkland Service Excellence update be received for information, as presented. The motion carried unanimously. Parkland County Page 3 Printed on 5/9/2019 Committee of the Whole Meeting Minutes April 16, 2019 DELEGATIONS App 19-021 Appointment - 9:30 a.m. River Valley Alliance Bi-Annual Update Brent Collingwood, Executive Director Proposed Motion That the River Valley Alliance Bi-Annual update be received for information, as presented. Brent Collingwood, Executive Director, River Valley Alliance presented the bi-annual update. A motion was made by Committee Member AnnLisa Jensen that the River Valley Alliance bi-annual update be received for information, as presented. The motion carried unanimously. NEW BUSINESS General Manager, Strategic Initiatives PRE 19-029 Project Update Presentation Proposed Motion That the Project Update Presentation be received for information, as presented. A motion was made by Committee Member Darrell Hollands that the Project Update presentation be received for information, as presented. The item was deferred to later in this meeting to allow for a scheduled appointment. DELEGATIONS App 19-014 Appointment - 10:00 a.m. Dragon Boat Racing Club Proposed Motions 1. That the Dragon Boat Racing Club presentation be received for information, as presented. 2. That the Committee of the Whole direct administration to present for Council’s consideration the approval of the Dragon Boat Racing Club’s request for License of Occupation on Municipal Reserve at Johnny’s Lake. Cheryl Roose, Coach, Dragon Boat Racing Club and Joanie Andrea, Dragon Boat Racing Club Member provided the Dragon Boat Racing Club presentation. A motion was made by Committee Member John McNab that the Dragon Boat Parkland County Page 4 Printed on 5/9/2019 Committee of the Whole Meeting Minutes April 16, 2019 Racing Club presentation be received for information, as presented. The motion carried unanimously. A motion was made by Committee Member John McNab that the Committee of the Whole direct administration to present for Council’s consideration the approval of the Dragon Boat Racing Club’s request for License of Occupation on Municipal Reserve at Johnny’s Lake. The motion carried unanimously. RECESS Committee Chair Phyllis Kobasiuk recessed the meeting at 10:45 a.m., and reconvened the meeting at 10:55 a.m. NEW BUSINESS General Manager, Strategic Initiatives PRE 19-029 Project Update Presentation Proposed Motion That the Project Update Presentation be received for information, as presented. Committee Chair Phyllis Kobasiuk called on the original motion made by Committee Member Darrell Hollands, that the Project Update presentation be received for information, as presented. The motion carried unanimously. General Manager, Corporate Services RFD 19-083 Edmonton Metropolitan Region Board (EMRB) Update Proposed Motion That the Edmonton Metropolitan Region Board (EMRB) update be received for information, as presented. A motion was made by Mayor Rod Shaigec that the Edmonton Metropolitan Region Board (EMRB) update be received for information, as presented. The motion carried unanimously. CLOSED SESSION RFD 19-085 Closed Session Proposed Motion That the Committee of the Whole convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member John McNab that the Committee of the Whole convene in closed session at 11:23 am., pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected Parkland County Page 5 Printed on 5/9/2019 Committee of the Whole Meeting Minutes April 16, 2019 from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. Present: 5 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member John McNab Absent: 2 - Council Member Jackie McCuaig and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer (Administrative Liaison) Arlan Delisle, County Solicitor, Legal Services (Legal Advice) Laura Swain, General Manager, Corporate Services (Administrative Liaison) - in-part Dave Cross, General Manager, Agriculture, Community & Protective Services (Community Liaison) Tracy Kibblewhite, General Manager, Chief Financial Officer (Financial Liaison) Sarah Mate, Director, Community Services (Community Liaison) Angela Turner, Manager, Recreation and Culture Services (Community Advisor) - in-part Carilyn Bjarnason, Community Development Coordinator (Community Advisor) - in-part Jeff Dyck, Director, Financial Planning and Treasury (Financial Advisor) Barb Williams, Manager, Legislative Services (Parliamentarian) Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) PRE 19-027 Community Association Facility Assessments FOIP Section 16 - Harmful to Business Interests of a Third Party FOIP Section 24 - Advice from Officials PRE 19-028 Annexation Memorandum of Understanding FOIP Section 21 - Harmful to Intergovernmental Relations FOIP Section 24 - Advice from Officials FOIP Section 27 - Legal Privilege PRE 19-032 Land Matter - Regional Plan FOIP Section 21 - Harmful to Intergovernmental Relations FOIP Section 24 - Advice from Officials FOIP Section 27 - Legal Privilege RFD 19-086 Regular Committee of the Whole Meeting Session Proposed Motion That the Committee of the Whole revert to regular meeting session. A motion was made by Mayor Rod Shaigec that the Committee revert to regular meeting session at 12:30 p.m. The motion carried unanimously. Parkland County Page 6 Printed on 5/9/2019 Committee of the Whole Meeting Minutes April 16, 2019 NEXT MEETING The next Committee of the Whole meeting is scheduled for May 7, 2019 at 9:00 a.m. CLOSE OF MEETING Committee Chair Phyllis Kobasiuk adjourned the meeting at 12:30 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 7 Printed on 5/9/2019