Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, May 7, 2019 9:00 AM Council Chambers CALL TO ORDER Committee Chair Tracey Melnyk called the meeting to order at 9:00 a.m. Present: 6 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Absent: 1 - Council Member Phyllis Kobasiuk Administration: Michael Heck, Chief Administrative Officer - in-part Arlan Delisle, County Solicitor, Legal Services - in-part Laura Swain, General Manager, Corporate Services Tracy Kibblewhite, General Manager, Chief Financial Officer - in-part Rob McGowan, General Manager, Operations Services - in-part Sarah Mate, Director, Community Services - in-part Barb Shackel-Hardman, Director, Agricultural Services - in-part Sharlene McClean, Chief Information Officer, Information Services - in-part Emily Strach, Corporate Planning & Intergovernmental Advisor, Strategic Planning & Intergovernmental Affairs - in-part Jody Hancock, Director, Engineering Services - in-part Jeff Dyck, Director, Financial Planning & Treasury, Financial Planning & Treasury - in-part Tom Watts, Director, Human Resources - in-part Barb Williams, Manager, Legislative Services - in-part Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) - in-part ADOPTION OF AGENDA A motion was made by Committee Member Darrell Hollands that the May 7, 2019 Committee of the Whole meeting agenda be adopted, as amended with the following additions: Staff Introductions Parkland County Page 1 Printed on 6/4/2019 Committee of the Whole Meeting Minutes May 7, 2019 Item 9.1 - Closed Session - Personnel Matter FOIP Section 17 - Harmful to Personal Privacy FOIP Section 19 - Confidential Evaluations FOIP Section 24 - Advice from Officials The motion carried unanimously. CONSENT AGENDA A motion was made by Committee Member AnnLisa Jensen that the Committee of the Whole consent to approve the following agenda items without debate: Item Number: 4.1 Unadopted Committee of the Whole April 16, 2019 Meeting Minutes That the Unadopted Committee of the Whole April 16, 2019 meeting minutes be approved, as presented. Item Number: 8.1 Rural Municipalities of Alberta Contact Newsletter That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. Item Number: 8.2 Federation of Canadian Municipalities Update That the Federation of Canadian Municipalities update be received for information, as presented. The motion carried unanimously. STAFF INTRODUCTIONS The Committee of the Whole welcomed new staff members Sharlene McLean, Chief Information Officer, Information Services, and Barb Shackel-Hardman, Director, Agricultural Services. NEW BUSINESS Chief Administrative Officer RFD 19-100 Village of Wabamun Memorandum of Understanding for Parkland County Fire Hall Proposed Motion That the Committee receive for information the Village Wabamun Memorandum of Understanding for the Parkland County Fire Hall, as presented. A motion was made by Committee Member Jackie McCuaig that the Committee receive for information the Village of Wabamun Memorandum of Parkland County Page 2 Printed on 6/4/2019 Committee of the Whole Meeting Minutes May 7, 2019 Understanding for the Parkland County Fire Hall, as presented. The motion carried unanimously. General Manager, Operations Services RFD 19-102 CN Grade Crossing Location Upgrades Update Proposed Motion That the CN Grade Crossing Location Upgrades Update be received for information, as presented. A motion was made by Committee Member John McNab that the CN Grade Crossing Location Upgrades update be received for information, as presented. The motion carried unanimously. DELEGATIONS App 19-025 Public Input - 9:15 a.m. (10 mins.) Committee Chair Tracey Melnyk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. App 19-023 Appointment - 9:30 a.m. 100 Year Agricultural Award Presentation (Giese Family) Committee Member Darrell Hollands presented the 100 Year Agricultural Award to the Giese family. NEW BUSINESS General Manager, Corporate Services RFD 19-097 Council Appointments to Committees and Boards Review Proposed Motion That the Council appointed Boards and Committees review be received for information, as presented. Administration presented the Council Appointments to Committees and Boards presentation. The item was deferred to later in this meeting to allow for a scheduled delegation. RECESS Committee Chair Tracey Melnyk recessed the meeting at 9:57 a.m., and reconvened the meeting at 10:04 a.m. DELEGATIONS Parkland County Page 3 Printed on 6/4/2019 Committee of the Whole Meeting Minutes May 7, 2019 App 19-026 Appointment - 10:00 a.m. The CHANGE Centre (Dr. Doug Klein) Proposed Motion That the CHANGE Centre presentation be received for information, as presented. Dr. Doug Klein presented the CHANGE Centre presentation. A motion was made by Mayor Rod Shaigec that the CHANGE Centre presentation be received for information, as presented. The motion carried unanimously. App 19-027 Appointment - 10:30 a.m. Rural Municipalities of Alberta (RMA) Insurance Update (John Hackwell, Risk Advisor) Proposed Motion That the RMA Insurance Update be received for information, as presented. John Hackwell, Risk Advisor and Tom Hirst, Senior Claims Examiner, Rural Municipalities of Alberta (RMA) Insurance presented the RMA Insurance update. A motion was made by Committee Member Jackie McCuaig that the Rural Municipalities of Alberta (RMA) Insurance update be received for information, as presented. The motion carried unanimously. App 19-024 Appointment - 11:00 a.m. Priority Based Budgeting Project Update Proposed Motion That the Priority Based Budgeting Project Update presentation be received for information, as presented. Tim Duhamel, President, Bloom Centre for Municipal Education and Kay Spiess, Daily Grind Business Solutions presented the Priority Based Budgeting Project update. A motion was made by Committee Member John McNab that the Priority Based Budgeting Project update presentation be received for information, as presented. The motion carried unanimously. RECESS Committee Chair Tracey Melnyk recessed the meeting at 11:26 a.m., and reconvened the meeting at 11:35 a.m. NEW BUSINESS General Manager, Corporate Services RFD 19-097 Council Appointments to Committees and Boards Review Parkland County Page 4 Printed on 6/4/2019 Committee of the Whole Meeting Minutes May 7, 2019 Proposed Motion That the Council appointed Boards and Committees review be received for information, as presented. A motion was made by Committee Member John McNab that the Council appointed Boards and Committees review be received for information, as presented. The motion carried unanimously. CLOSED SESSION Present: 6 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Absent: 1 - Council Member Phyllis Kobasiuk Administration: Michael Heck, Chief Administrative Officer - Administrative Advisor Arlan Delisle, County Solicitor, Legal Services - Legal Advisor Laura Swain, General Manager, Corporate Services - Administrative Advisor Tom Watts, Director, Human Resources - Human Resources Advisor RFD 19-109 Closed Session Proposed Motion That the Committee of the Whole convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member AnnLisa Jensen that the Committee of the Whole convene in closed session at 11:58 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. PRE 19-034 Personel Matter FOIP Section 17 - Harmful to Personal Privacy FOIP Section 19 - Confidential Evaluations FOIP Section 24 - Advice from Officials RFD 19-108 Regular Committee of the Whole Meeting Session Proposed Motion That the Committee of the Whole revert to regular meeting session. A motion was made by Mayor Rod Shaigec that the Committee of the Whole revert to regular meeting session at 12:26 p.m. The motion carried unanimously. NEXT MEETING Parkland County Page 5 Printed on 6/4/2019 Committee of the Whole Meeting Minutes May 7, 2019 The next Committee of the whole Meeting is scheduled for June 4, 2019 at 9:00 a.m. CLOSE OF MEETING Committee Chair Tracey Melnyk adjourned the meeting at 12:27 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 6 Printed on 6/4/2019