Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, February 4, 2020 9:00 AM Council Chambers CALL TO ORDER Committee Chair AnnLisa Jensen called the meeting to order at 9:00 a.m. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer (in-part) Laura Swain, General Manager, Corporate Services (in-part) Tracy Kibblewhite, Chief Financial Officer (in-part) Sarah Mate, Director, Community Services Tom Watts, Director, Human Resources (in-part) Lauren Aebig, Director, Strategic Services (in-part) Brian Cornforth, Fire Chief (in-part) Chad Moore, Deputy Fire Chief (in-part) Larissa Lindmark, Corporate Planning & Intergovernmental Advisor, Strategic Services (in-part) Dawna Woytowich, Municipal Land Specialist (in-part) Barb Williams, Manager, Legislative Services Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) (in-part) ADOPTION OF AGENDA A motion was made by Committee Member Phyllis Kobasiuk that the February 4, 2020 Committee of the Whole meeting agenda be adopted, as presented. The motion carried unanimously. Parkland County Page 1 Printed on 2/19/2020 Committee of the Whole Meeting Minutes February 4, 2020 CONSENT AGENDA A motion was made by Committee Member Jackie McCuaig that the Committee consent to approve the following agenda items, without debate: Item 4.1 Adoption of the December 3, 2019 Committee of the Whole Meeting Minutes That the the December 3, 2019 Committee of the Whole Meeting Minutes be adopted, as presented. Item 8.1 Rural Municipalities of Alberta Contact Newsletter That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. Item 8.2 Federation of Canadian Municipalities Update That the Federation of Canadian Municipalities Update be received for information, as presented. The motion carried unanimously. NEW BUSINESS Chief Administrative Officer RFD 20-022 Hierarchy of Policy Documents Proposed Motion That the Hierarchy of Policy Documents overview be received for information, as presented. A motion was made by Committee Member Tracey Melnyk that the Hierarchy of Policy Documents presentation be received for information, as presented. The motion carried unanimously. POL 20-001 Human Resources Policy C-HR01 Proposed Motion That proposed Human Resources Policy C-HR01 be received for information, as presented. A motion was made by Committee Member Jackie McCuaig that the Human Resources Policy C-HR01 presentation be received for information. The motion carried unanimously. Parkland County Page 2 Printed on 2/19/2020 Committee of the Whole Meeting Minutes February 4, 2020 DELEGATIONS App 20-004 Public Input - 9:15 a.m. (10 mins.) Committee Chair AnnLisa Jensen asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. RFD 19-246 9:20 a.m. Appointment - EY Update on Regional Transit Services Commission (RTSC) - Final Report Alan Thom, Project Manager, Ernst Young LLP Proposed Motion That the Regional Transit Services Commission - Final Report update be received for information, as presented. Alan Thom, Project Manager, Ernst Young LLP presented the Regional Transit Services Commission - Final Report and update. A motion was made by Committee Member Tracey Melnyk that the Regional Transit Services Commission - Final Report and update be received for information, as presented. The motion carried unanimously. RECESS Committee Chair AnnLisa Jensen recessed the meeting at 9:59 a.m., and reconvened the meeting at 10:08 a.m., with all Committee Members present. RFD 19-214 10:00 a.m. Appointment - Community Sustainability Committee Update John Buchko, Committee Member Julie Burger, Committee Member Proposed Motion That the Community Sustainability Committee update be received for information, as presented. Community Sustainability Committee Members John Buchko and Julie Burger presented the Community Sustainability Committee update. A motion was made by Committee Member Phyllis Kobasiuk that the Community Sustainability Committee update be received for information, as presented. The motion carried unanimously. Parkland County Page 3 Printed on 2/19/2020 Committee of the Whole Meeting Minutes February 4, 2020 NEW BUSINESS Chief Administrative Officer RFD 20-023 Fire Services Masterplan and Implementation Plan Update Proposed Motion That the Fire Services Masterplan and Implementation Plan Update be received for information, as presented. A motion was made by Committee Member Darrell Hollands that the Fire Services Masterplan and Implementation Plan update be received for information, as presented. The motion carried unanimously. RFD 20-014 West Central Fire Hall Project Proposed Motions 1. That the West Central Fire Hall Project presentation be received for information, as presented. 2. That Administration be directed to present to Council on February 11, 2020 the West Central Fire Hall Project and funding request for approval. A motion was made by Committee Member John McNab that the West Central Fire Hall Project presentation be received for information, as presented. The motion carried unanimously. A motion was made by Committee Member John McNab that Administration be directed to present to Council on February 11, 2020 the West Central Fire Hall Project and funding request for approval. The motion carried unanimously. RECESS Committee Chair AnnLisa Jensen recessed the meeting at 11:18 a.m., and reconvened the meeting at 11:24 a.m., with all Committee Members present. PRE 20-011 Major Facilities Projects Update Proposed Motion That the Major Facilities Projects Update be received for information, as presented. A motion was made by Mayor Rod Shaigec that the Major Facilities Projects update be received for information, as presented. The motion carried unanimously. Parkland County Page 4 Printed on 2/19/2020 Committee of the Whole Meeting Minutes February 4, 2020 General Manager, Corporate & Shared Services RFD 20-004 Grant Projects Update Proposed Motion That the Grant Projects Update be received for information, as presented. A motion was made by Committee Member Phyllis Kobasiuk that the Grant Projects update be received for information, as presented. The motion carried unanimously. CLOSED SESSION RFD 20-017 Closed Session Proposed Motion That the Committee of the Whole convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member Darrell Hollands that the Committee of the Whole convene in closed session at 12:00 p.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. PRE 20-007 Land Matter - Legend Estates FOIP Section 27 - Legal privilege FOIP Section 24 - Advice from officials Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer - Administrative Liasion Laura Swain, General Manager, Corporate Services - Corporate Advisor Tracy Kibblewhite, Chief Financial Officer - Financial Advisor Sarah Mate, Director, Community Services - Community Advisor Nancy Domijan, Manager, Development Planning & Safety Codes - Planning Advisor Stephen Fegyverneki, Manager, Current Planning - Planning Advisor Barb Williams, Manager, Legislative Services - Parliamentarian Legal Counsel: Parkland County Page 5 Printed on 2/19/2020 Committee of the Whole Meeting Minutes February 4, 2020 Jeneane Grundberg, Brownlee LLP - Legal Advisor Alifeyah Gulamhusein, Brownlee LLP - Legal Advisor _______________________________________________________________________ PRE 20-008 Land Matter - Harris Acres FOIP Section 27 - Legal privilege FOIP Section 24 - Advice from officials Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer - Administrative Liasion Laura Swain, General Manager, Corporate Services - Corporate Advisor Tracy Kibblewhite, Chief Financial Officer - Financial Advisor Sarah Mate, Director, Community Services - Community Advisor Nancy Domijan, Manager, Development Planning & Safety Codes - Planning Advisor (in-part) Stephen Fegyverneki, Manager, Current Planning - Planning Advisor (in-part) Barb Williams, Manager, Legislative Services - Parliamentarian Legal Counsel: Alifeyah Gulamhusein, Brownlee LLP - Legal Advisor _______________________________________________________________________ PRE 20-006 Fire Services Matters FOIP Section 16 - Harmful to business interests of a third party FOIP Section 21 - Harmful to intergovernmental relations FOIP Section 24 - Advice from officials Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer - Administrative Liasion Laura Swain, General Manager, Corporate Services - Corporate Advisor Sarah Mate, Director, Community Services - Community Advisor Parkland County Page 6 Printed on 2/19/2020 Committee of the Whole Meeting Minutes February 4, 2020 Brian Cornforth, Fire Chief - Emergency Response Advisor Chad Moore, Deputy Fire Chief - Emergency Response Advisor Lauren Aebig, Director, Strategic Services - Strategic Advisor (in-part) Dawna Woytowich, Municipal Land Specialist - Land Advisor (in-part) Barb Williams, Manager, Legislative Services - Parliamentarian _______________________________________________________________________ PRE 20-009 Intermunicipal Collaboration Framework Matter FOIP Section 21 - Harmful to intergovernmental relations FOIP Section 24 - Advice from officials Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer - Administrative Liasion Laura Swain, General Manager, Corporate Services - Corporate Advisor Sarah Mate, Director, Community Services - Community Advisor Lauren Aebig, Director, Strategic Services - Strategic Advisor Dawna Woytowich, Municipal Land Specialist - Land Advisor Barb Williams, Manager, Legislative Services - Parliamentarian _______________________________________________________________________ PRE 20-005 Land Matter - County Owned and Public Auction Properties FOIP Section 24 - Advice from officials Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer - Administrative Liasion Laura Swain, General Manager, Corporate Services - Corporate Advisor Sarah Mate, Director, Community Services - Community Advisor Lauren Aebig, Director, Strategic Services - Strategic Advisor Dawna Woytowich, Municipal Land Specialist - Land Advisor Barb Williams, Manager, Legislative Services - Parliamentarian Parkland County Page 7 Printed on 2/19/2020 Committee of the Whole Meeting Minutes February 4, 2020 Committee Member John McNab left the meeting at 1:52 p.m., and returned to the meeting at 1:54 p.m. _______________________________________________________________________ RFD 20-018 Regular Committee of the Whole Meeting Session Proposed Motion That the Committee of the Whole revert to regular Committee of the Whole meeting session. A motion was made by Committee Member John McNab that the Committee of the Whole revert to regular Committee of the Whole meeting session at 2:10 p.m. The motion carried unanimously. NEXT MEETING The next Committee of the Whole meeting is scheduled for February 18, 2020 at 9:00 a.m. CLOSE OF MEETING Committee Chair AnnLisa Jensen closed the meeting at 2:11 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 8 Printed on 2/19/2020