Governance and Priorities Committee

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Allan Gamble Deputy Mayor Phyllis Kobasiuk Council Member Kristina Kowalski Council Member Sally Kucher-Johnson Council Member Allan Hoefsloot Council Member Natalie Birnie Council Member Rob Wiedeman Tuesday, November 21, 2023 9:00 AM Council Chambers CALL TO ORDER On behalf of the Committee, Chairperson Kobasiuk offered the following Treaty 6 lands acknowledgement: We acknowledge the homeland of the many diverse First Nations and Metis people whose ancestors have walked this land since time immemorial. We are grateful to work, live and learn on the traditional territory of Treaty 6. Committee Member Kucher-Johnson attended the meeting virtually. Present: 6 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie and Council Member Rob Wiedeman Absent: 1 - Council Member Allan Hoefsloot Administration: Laura Swain, Chief Administrative Officer Dave Cross, General Manager, Agriculture, Community & Protective Services Rob McGowan, General Manager, Operations Services Jeff Dyck, General Manager, Corporate & Shared Services and Chief Financial Officer Craig Froehlich, Director, Finance, Chief Financial Office (In-part) Krista Quesnel, Director, Agriculture & Environment Services, Agriculture & Environmental Services (In-part) April Gallays, Manager, Current & Long Range Planning, Planning & Development Services (In-part) Natasha De Sandi, Senior Planner, Long Range Planning, Planning & Development Services (In-part) Derek Macdonald, Long Range Planner, Planning & Development Services (In-part) Robynn Holstein, Manager, Economic Diversification, Growth & Strategy (In-part) Barb Williams, Manager, Legislative Services Odessa Bartel, Legislative Officer, Legislative Services (Recording Secretary) Parkland County Page 1 Printed on 1/9/2024 Governance and Priorities Meeting Minutes November 21, 2023 Committee ADOPTION OF AGENDA A motion was made by Committee Member Birnie that the November 21, 2023 Governance and Priorities Committee meeting agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 23-038 Adoption of October 17, 2023 Governance and Priorities Committee Meeting Minutes Proposed Motion That the October 17, 2023 Governance and Priorities Committee Meeting Minutes be adopted, as presented. A motion was made by Committee Member Mayor Gamble that the October 17, 2023 Governance and Priorities Committee meeting minutes be adopted, as presented. The motion carried unanimously. DELEGATIONS App 23-084 9:05 a.m. Public Input (15 mins.) Committee Chairperson Kobasiuk asked the gallery if there were any issues that the public wished to bring to the attention of Parkland County. No one came forward. NEW BUSINESS Chief Financial Officer RFD 23-302 2023 Q3 Financial Update Proposed Motion That the Financial update be received for information, as presented. Craig Froehlich presented the 2023 Q3 Financial update. A motion was made by Committee Member Kowalski that the Financial update be received for information, as presented. The motion carried unanimously. Parkland County Page 2 Printed on 1/9/2024 Governance and Priorities Meeting Minutes November 21, 2023 Committee COMMUNICATIONS COM 23-107 Rural Municipalities of Alberta Contact Newsletter Proposed Motion That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. A motion was made by Committee Member Wiedeman that the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. The motion carried unanimously. COM 23-108 Federation of Canadian Municipalities Update Proposed Motion That the Federation of Canadian Municipalities Update be received for information, as presented. A motion was made by Committee Member Kucher-Johnson that the Federation of Canadian Municipalities update be received for information, as presented. The motion carried unanimously. DELEGATIONS App 23-086 9:30 a.m. Appointment - Acheson Business Association (ABA) Delly McEwan, Board Chair Jennifer Herrick, Acheson Business Association Executive Director Proposed Motion That the Acheson Business Association (ABA) presentation be received for information, as presented. Delly McEwan and Jennifer Herrick presented the Acheson Business Association presentation. A motion was made by Committee Member Birnie that the Acheson Business Association presentation be received for information, as presented. The motion carried unanimously. RECESS Chairperson Kobasiuk recessed the meeting at 9:53 a.m., and reconvened the meeting at 10:02 a.m. Parkland County Page 3 Printed on 1/9/2024 Governance and Priorities Meeting Minutes November 21, 2023 Committee DELEGATIONS App 23-090 10:00 a.m. Appointment - Big Lake Environmental Support Society (BLESS) Proposed Motion That the Big Lake Environmental Support Society presentation be received for information, as presented. Kevin Aschim and Tony Druett presented the Big Lake Environmental Support Society presentation. A motion was made by Committee Member Kowalski that the Big Lake Environmental Support Society presentation be received for information, as presented. The motion carried unanimously. RECESS Chairperson Kobasiuk recessed the meeting at 10:25 a.m., and reconvened the meeting at 10:32 a.m. DELEGATIONS App 23-089 10:30 a.m. Appointment - Agricultural Service Board (ASB) Annual Update Proposed Motion That the Agricultural Service Board annual update be received for information, as presented. Ben Jespersen and George Greenhough presented the Agricultural Services Board annual update. A motion was made by Committee Member Mayor Gamble that the Agricultural Service Board annual update be received for information, as presented. The motion carried unanimously. NEW BUSINESS General Manager, Development Services RFD 23-297 Regional Agriculture Master Plan Regional Context Statement (RAMP RCS) Project Proposed Motion That the Committee receive the Regional Agriculture Master Plan Regional Context Statement Project Administration Report for information, as presented. Parkland County Page 4 Printed on 1/9/2024 Governance and Priorities Meeting Minutes November 21, 2023 Committee Derek Macdonald, Natasha De Sandi and April Gallays presented the Regional Agriculture Master Plan Regional Context Statement (RAMP RCS) Project. A motion was made by Committee Member Wiedeman that the Committee receive the Regional Agriculture Master Plan Regional Context Statement Project Administration Report for information, as presented. The motion carried unanimously. CLOSED SESSION RFD 23-290 Closed Session Proposed Motion That the Committee convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17 and 24 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member Kucher-Johnson that the Committee convene in closed session at 11:17 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17 and 24 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. RECESS Chairperson Kobasiuk recessed the meeting at 11:17 a.m., and reconvened the meeting at 11:22 a.m. CLOSED SESSION PRE 23-072 Economic Diversification Update FOIP Section 17 - Harmful to personal privacy FOIP Section 24 - Advice from officials . RFD 23-291 Regular Session Proposed Motion That the Committee revert to regular meeting session. A motion was made by Committee Member Kowalski that the Committee revert to regular meeting session at 11:57 a.m. The motion carried unanimously. Parkland County Page 5 Printed on 1/9/2024 Governance and Priorities Meeting Minutes November 21, 2023 Committee NEXT MEETING The next Governance and Priorities Committee meeting is scheduled for December 5, 2023 at 9:00 a.m. CLOSE OF MEETING Committee Chairperson Kobasiuk closed the meeting at 11:57 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 6 Printed on 1/9/2024