Mayor and Board of Aldermen

City of Pearl 2420 Old Brandon Road Pearl, MS 39288-5948 Office: (601) 932-2262 Revised Agenda Tuesday, December 6, 2022 6:00 PM Council Chambers Mayor and Board of Aldermen JAKE WINDHAM Mayor KELLY SCOUTEN City Clerk JOHN MCHENRY - Alderman-at-Large SAMMY WILLIAMS - Alderman Ward 1 KEITH DENNIS - Alderman Ward 2 JOHNNY STEVERSON - Alderman Ward 3 CASEY FOY - Alderman Ward 4 JAMES THOMPSON - Alderman Ward 5 GAVIN GILL - Alderman Ward 6 Mayor and Board of Aldermen Revised Agenda December 6, 2022 6:00 P.M. CALL TO ORDER ROLL CALL PRAYER PLEDGE ACKNOWLEDGEMENTS Recognize 2022 Pearl High School Boys Cross Country Team Recognize Coach Chris Barnett 2022 Coach of the Year for Cross Country and Track and Field Recognize Employee of the Month Henry Matthews Recognize Firefighter of the Month Capt. James McGraw APPROVAL OF CONSENT AGENDA ITEMS: All items under this heading will be considered to be approved with one motion and one vote. If further discussion is desired on any item, it will automatically be removed from the consent agenda and will be considered as a general business item. 1. Approval/corrections of Minutes of the Regular Meeting, November 1, 2022. 2. Approval of the claims docket for November 1, 2022 to December 6, 2022. 3. Approval of garbage exemption applications and renewals. 4. Approval of Application(s) 5. Approval of authorization to travel 6. Approval of wage increases. 7. Approval of October 2022 Engineering Estimate #10 from Pickering Firm, Inc. for $84,660.05 on Pearl-Richland Intermodal Connector Bridge Project. 80% reimbursed by MDOT and 20% reimbursed by Senate Bill funding 8. Request for approval to pay Tyler Technologies Annual Maintenance Agreement in the amount of $101,220.00 for Dec 2022 thru Nov 2023 9. Order to approve and authorize payment to Harcros Chemicals in the amount of $8,320.00, for chlorine at Sweethome East, Sweethome West, Center City, and Whitfield Rd. 10. Order to approve the Pearl Futbol Club proposal submitted by BFC for skill sessions, and to authorize a donation from the City in the amount of $2,765.00, to advertise and bring into favorable notice the opportunities, possibilities and resources of the municipality. Page 1 of 5 Mayor and Board of Aldermen Revised Agenda December 6, 2022 11. Order to approve the registration fees for baseball and softball. Registration will be January 1-31, 2023 Baseball $45 - 4 year old tee ball $85 - ages 5-15 Softball $45 - 4/5 year old tee ball $85 - ages 6-14 12. Order to declare Surplus (1) rotary 12,000 pound lift with 2 6,000 pound jacks (Model number- SM123-20 SERIAL NUMBER – JDD02D0034); to be sold or disposed of in accordance with the Laws and Procedures of the State of Mississippi. 13. Order to approve and authorize the write off of inactive water/sewer/garbage accounts as uncollectible and to send the same to Advanced Recovery Systems, Inc., for collection. 14. Order to declare Surplus (1) 2000 Dodge Ram 3500 (Vin-3B6MC3654YYM229968); to be sold or disposed of in accordance with the Laws and Procedures of the State of Mississippi. 15. Order to approve and authorize payment to Mississippi 811 in the amount of $9,418.17, for Underground Facilities Damage Prevention (11/1/21-10/31/22). 16. Order to approve and authorize payment to Clear River Construction Co., Inc., in the amount of $42,756.92, for the Parks & Recreation Construction Project Phase III: Soccer Concessions. (Estimate #7) 17. Order to approve and authorize payment to Clear River Construction Co., Inc., in the amount of $113,345.69, for the Parks & Recreation Construction Project Phase II: City Park Improvements. (Estimate #25) 18. Order to approve and authorize Contract Change Order Seven (7) between the City of Pearl and Clear River Construction Company, Inc., for Pearl Parks and Rec. Phase II, and to authorize Mayor Windham to sign all related documents. 19. Order to accept Midtown Pearl District: Development Plan and Zoning District Scope and Agreement and to authorize Mayor Windham to sign all related documents. 20. Order to approve and authorize payment to People Ready, in the amount of $23,594.24, for temporary employee labor. 21. Order to adopt a Resolution Adopting the Hazard Mitigation Plan for the City of Pearl. 22. Order to approve the Amended Civil Rights Act of 1964 Title VI Policy relating to non-discrimination in all City of Pearl programs and activities, regardless of the funding source, and for those programs, projects and activities receiving Federal financial assistance. Page 2 of 5 Mayor and Board of Aldermen Revised Agenda December 6, 2022 23. Order to approve and authorize the striping of Patton Drive @ Old Brandon Rd., by Traffic Control Products, in the amount of $7,270.00. (quotes obtained) 24. Order to approve and authorize the Thermoplastic striping of Phillips Lane, Bass Pro Dr. and White Blvd., by Traffic Control Products, in the amount of $31,720.00. (quotes obtained) 25. Order to approve Amendment to Tyler Contract to include 5 new licenses for Windows Mobile for E-Ticket in Police Interdiction Units. 26. Approval of October invoice from Pickering Firm, Inc. for $25,055 for engineering services relating to the MPO Overlay project. 70%/30% match 27. Approval of October invoice from Pickering Firm, Inc. for $15,920 for engineering services relating to the Traffic Signal Upgrades Project. 80%/20% match 28. Authorize the advertisement for Requests for Proposals for Engineering Services for work related to the implementation of approved Mississippi Municipal and County Water Infrastructure Program (MCWI) project(s). 29. Order to approve the Pearl Community Center Non-Residential Citizens and Business Rental Fees. 30. Approval of Estimate #11 from Pickering Firm, Inc. for $67,200.78 for November engineering on the Pearl-Richland Intermodal Connector Bridge Project. 80% MDOT reimbursement; 20% Senate Bill funding. 31. Order to approve the purchase of a 2019 Ford Ranger XLT 4x4 from Bob Boyte Honda. The purchase price is $33,990. There are no available new truck purchases under State Contract. 32. Order to approve the Agreement with Enterprise for the acquisition of up to 4 2023 Ford F250 four door 4 wheel drive pick-up trucks on a 5 year lease with an option to purchase at the end of agreement. 33. Order to adopt a Resolution of the Mayor and Board of Aldermen of the City of Pearl, Mississippi declaring the intention to issue General Obligation Bonds of the city in a principal amount of not to exceed eight million dollars ($8,000,000) for the purpose of purchasing fire-fighting equipment and apparatus, and providing housing for same, and purchasing land therefor; And for erecting municipal buildings, Armories, Auditoriums, Community Centers, Gymnasiums and Athletic Stadiums, preparing athletic fields, and purchasing buildings or land therfor, and for repairing, improving, adorning and equipping the same, and for erecting, equipping and furnishing of buildings to be used as a municipal or civic arts center; directing the publication of a notice of such intention; approving the engagement of professionals; and for related purposes. 34. Order to approve and authorize the Subgrant between the City of Pearl and CMPDD for congregate and home delivered meals for Senior Services and to authorize Senior Services Director, to sign the same. Page 3 of 5 Mayor and Board of Aldermen Revised Agenda December 6, 2022 35. Order to adopt the Pearl Architectural Guidelines. 36. Approval of Contractor’s Estimate #9 from Hemphill Construction Company for $121,985.91, on Pearl-Richland Intermodal Connector Road Realignment Project. 80% reimbursed by MDOT and 20% by Senate Bill funding. 37. Approval of Contractor’s Estimate #5 from T. L. Wallace Construction Company for $450,524.01, on Pearl-Richland Intermodal Connector Bridge Project. 80% reimbursed by MDOT and 20% reimbursed by Senate Bill funding. 38. Order to approve and authorize the Annual Software Maintenance Agreement, in the amount of $13,450.00 and Hardware Agreement, by and between the City of Pearl and BBI, Inc., effective January 1, 2023 to December 31, 2023, and to authorize Mayor Windham to sign the same. 39. Order to approve and authorize the amendments to increase the FY 22-23 payroll budgets of City Clerk (46,323.43), Community Development ($110,588.11) and Auto Maintenance ($44,152.50) due to the transfer of personnel from Building and Grounds. 40. Order to set public hearing for January 3, 2023, at 6:00 p.m. to determine whether or not that certain parcel of real property owned by Curtis E. Adams Estate, and located at 151 Cooperhurst Road, Pearl, Rankin County, Mississippi 39208, is in such a condition or state as to be unsightly and unkept or otherwise a menace to the public health and safety of the community, and therefore, prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section 21-19-11 of the Mississippi Code of 1972, as Amended. 41. Order to set public hearing for January 3, 2023, at 6:00 p.m. to determine whether or not that certain parcel of real property owned by Teresa Lorenz, and located at Parcel#F08I-1-10, Pearl, Rankin County, Mississippi 39208, is in such a condition or state as to be unsightly and unkept or otherwise a menace to the public health and safety of the community, and therefore, prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section 21-19-11 of the Mississippi Code of 1972, as Amended 42. Order to approve and authorize payment to Hemphill Construction Co., Inc., in the amount of $520,898.78, for the SE Sanitary Sewer Improvements Project. (Estimate #2) 43. Order to adopt a Resolution of the Mayor and Board of Aldermen of the City of Pearl, Mississippi declaring the intention to enter into a loan agreement with the Mississippi Development Authority in a principal amount of not to exceed one million five hundred thousand dollars ($1,500,000.00) for the purpose of purchasing a firetruck and directing the publication of a notice of such intention; and for related purposes. 44. Order to approve and authorize payment to Gray-Daniels Ford Lincoln in the amount of $158,895.00 for (5) 2022 Ford F-150s. (Vehicles were included in Lease Purchase with Community Bank November 5, 2021) Page 4 of 5 Mayor and Board of Aldermen Revised Agenda December 6, 2022 45. Order to approve the mandatory annual employee safety meeting on December 22, 2022 and thereat to provide lunch for all employees. PUBLIC HEARINGS 21-19-11 Determine whether or not the owners and those certain parcels of real property which are listed herein, are in such a condition or state as to be unsightly and un-kept or otherwise a menace to the public health and safety of the community, and therefore, prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section 21-19-11 of the Mississippi Code of 1972, as Amended: 46. William Dewayne and Tanzania Moore, located at 234 Baugh Street, Pearl, Rankin County, Mississippi 39208; 47. Bravo Realty and located at 3420 East Lisa Dr., Pearl, Rankin County, Mississippi 39208 GENERAL BUSINESS 1. Consider Executive Session to discuss personnel matters in the Fire Dept. EMERGENCY CONSIDERATION OF COMMITTEES, COMMISSIONS, AND BOARD MATTERS. ADJOURN Page 5 of 5