Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, MAY 28, 2019, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 Minutes 1. Call To Order 2. Pledge of Allegiance 3. Roll Call 4. Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments # Agenda Items: Non-Recurring Items 8. Presentation by Green Light NY: Equal Access to Driver’s Licenses 9. Discussion Regarding Traffic Safety and Complete Streets Policy 10. Resolution Granting an Extension of Site Plan Approval for 101 Wolfs Lane 11. Resolution Authorizing the Award of Contract # 2019-01 Annual Infrastructure Repairs 2019-20 (bid deadline and opening 5/13/19, 10:30 a.m.) 12. Resolution Authorizing the Award of Contract # 2019-02 Tree Removal, Trimming and Stump Removal Services 2019-20 (bid deadline and opening 5/14/19, 10:00 a.m.) 13. Resolution Authorizing the Cancellation of Outstanding Police Department Special Assignment Invoices from Fiscal Year 2017-18 14. Resolution Calling for a Public Hearing on Local Law No. 3 of 2019 Amending Chapter 19 of the Village Code (Real Property Taxes Assessment) Regarding Real Property Taxes Assessment of Converted Condominiums 15. Other Business Recurring Items 16. Authorizing Accounts Payable 17. Authorizing the Minutes of: February 12, 2019, April 1, 2019 and May 14, 2019 18. Adjournment to Executive Session Regarding Collective Bargaining Agreement with the CSEA Parking Enforcement Officers/School Crossing Guards Next Regularly Scheduled BOT Meetings: Tuesday, June 11, 2019 Tuesday, June 25, 2019 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Item # 1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Mullen at 7:30 pm. Item # 2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Mullen. Item # 3 – Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Trustee Carpenter ☒ ☐ ☐ Trustee Hill-Ries ☒ ☐ ☐ Trustee Kagan ☒ ☐ ☐ Trustee Kamal Eldahry ☒ ☐ ☐ Trustee Potocki ☒ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ Village Administrator Small ☒ ☐ ☐ Asst. Village Administrator Scelza ☐ ☒ ☐ Asst. to the Village Admin. Farrell ☐ ☒ ☐ Trustees’ Report: Trustee Carpenter wanted to say thank you to the Town of Pelham and to Pelham Post 50 of the American Legion for hosting a wonderful Memorial Day parade. He said it was his first Memorial Day parade as a Trustee and he really enjoyed it and hoped everyone got to see the Village’s new fire engine. He gave a quick reminder that the final update on site preparation work at Hutchinson School is coming from the schools on Monday, June 3rd at 7 PM. Trustee Hill-Ries said she also enjoyed the parade, she said it was her first Memorial Day parade as a Trustee as well. She brought some snacks to the meeting for the public from a new restaurant that just opened in the Village called Go Greek. She said she had the pleasure of meeting Dan Ember and thought it would be a wonderful business. She said she met with Russ Solomon, a graphic designer, earlier this week to talk about the Village’s communications plan. She said they are laying out a summary of various development projects that are coming up and trying to figure out how to best explain where in the process the developments are. Trustee Kagan nothing to report that was not on the agenda. Page 2 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Trustee Kamal Eldahry had nothing to report. Trustee Potocki reported Village Clerk Terri Rouke and Administrator Omar Small, had a meeting with representatives of the school district to go over the temporary parking for the teachers once the construction starts at Hutchinson school. He explained most of the teachers would be parking on the north side, behind the school, on 3rd and 4th Avenues. He thought some of the details were still being worked out. He said some visitors, that would only be in the school an hour or two, will be parking on 3rd Avenue south of Lincoln. He wanted residents to understand that this will get a dry run for the last two or three days of school. He concluded his report by congratulating Mayor Mullen and his family on their purchase of a new home. Trustee Spira-Cohen thanked everyone for the great parade and said the rest of her report will be later on the agenda. Village Administrator’s Report: Village Administrator Small had nothing to report. Mayor’s Report Mayor Mullen wanted to thank Joe Durnin and our local veterans for hosting an excellent Memorial Day parade. He said as one one resident put it, "This is Pelham at its best," and he thought that is definitely true. He said he walked away from Memorial Day reminded of the sacrifice that people make and it's one of those things you take into the rest of the year thinking, "I really should be less petty and less entitled and selfish because they really set the bar high." Additionally, he wanted to say congratulations to Adina Sasson, a Pelham Middle School student, who placed second place in an essay competition hosted by NYCOM, New York Council of Mayors. He said she wrote an essay called If I Were A Mayor. He invited her to come and read her essay to the Board. He said in her essay she argues against gas powered leaf blowers, and thinks the Village should ban them full-time. Mayor Mullen said she would have some allies on the Board and, hopefully, she would come during the month of June to make her case. He reported there had been a meeting with Pelham House regarding the RFP last week. He said they were looking for potential ways to add parking to the concept and hopefully soon they would get back to us with an estimate for what our options are. Page 3 Board of Trustees Regular Meeting Tuesday, May 28, 2019 He finished his report by saying 163 Wolfs Lane has been moved forward from the Planning Board with a positive recommendation. He said it has not left the Architectural Review Board yet and, neither has 139 5th Avenue. He said both of those will appear before the Architectural Review Board in June. He said both of the developers had requested, to be moved back to the Board of Trustees but the mayor felt even though they are very close, they're still not done. He thought it was important to stick to the process, because otherwise, we're discussing a project that might not be the same project. He though both would probably be back to the Board of Trustees soon. Item # 7 – Public Comments Susan Mutti was there on behalf of Friends of the Highbrook Highline and said now that the Board has approved the RFP for fencing at the Highline, she would like to know when the work will be scheduled. Administrator Small said letters were sent out to the contractor last week and there was to be a meeting next week with Chris Scelza and once it was scheduled, he would let her know. Ms. Mutti said she was interested in knowing because there was a potential donation coming up, that would enable us to enhance the path, as well as some plantings in the beds, and so we're always mindful of showing whoever is interested in donating, that we're actively involved in getting the work scheduled. She said it was hard to get people to donate for something that's not open to the public. She said once the fence goes in there was a third scout that was interested in a project. She said to the extent we can move this along; it really would be beneficial to the entire community. Lastly, she wanted to ask about the status of Young Avenue field. She knew that we've got some people who do some gardening who can't access the garden beds and there was concern it's been closed for about a year now. Administrator Small said that remedying the situation at the Young Avenue field is one of the projects that has been identified as a capital project and that will be presented to the Board next meeting. Amanda Jaskiewicz, 264 Eastland Avenue, said it was mentioned that 163 Wolfs will eventually be coming back to the BOT. She said she and Trustee Carpenter had a quick conversation and she said there was concern that we were coming into summer, and wanted the Board to be mindful of that when scheduling this project on the agenda. She said the public would want to be able to have a chance to comment. She also asked if the letter from the Planning Board sending 163 Wolfs to the Board of Trustees is up now on the website. Mayor Mullen said they would get it up there and it would be put up in the Planning Board Section on the website. Page 4 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Non-Recurring Items Item # 8 – Presentation by Green Light NY: Equal Access to Driver’s Licenses Mayor Mullen introduced Judy McQuistion who was going to give a presentation on Green Light New York, which is a campaign to try to make sure that everyone including undocumented immigrants has equal access to driver's licenses. He explained our State Senator Alessandra Biaggi is supportive of this as well as Assembly-woman Amy Paulin and County Executive George Latimer. Judy McQuistion Is the Co-Chair of the Immigrant Rights Committee in the Village’s Congressional District group, NYCD 16. She explained she is part of the Westchester Coalition for Green Light and she was attending the Board meeting because they were going to municipal boards to ask for towns and Villages to show their support, sending a message to our state government that you're in favor of the bill. Ms. McQuistion gave a brief PowerPoint presentation to outline the campaign • The Coalition is comprised of Immigrants, Advocates, Allies and Stakeholders • Their campaign is to ensure equal access to driver’s licenses in NY, regardless of immigration status. • Brief History of the campaign from 2002 to 2017 • Map of the Green light States • Cost of denying the licenses 1. Isolation and Basic Survival 2. Arrest and Deportation 3. Underinsured and Unregistered 4. Underreport crimes 5. Lost economic opportunities • Benefits of Granting licenses 1. Expand Economy 2. Improve Public Safety 3. Unify Community 4. Keep Families together 5. Advance Justice • Estimated number of New License and the breakdowns in four regions of the state with details on upstate metro areas • Economic Opportunity 1. Expanding Access to Standard License will generate revenue 2. Lower insurance premiums for all residents • Real ID 2017 NY DMV rolled out new plan for REAL ID compliant 1. Detailed a three-tier system (Enhanced, Federal Real ID and Standard) Page 5 Board of Trustees Regular Meeting Tuesday, May 28, 2019 2. Green light proposal to change the requirements of the “Standard License” to be accessible to New Yorkers regardless of immigration status • Privacy Protections in the bill 1. The law would expressly prohibit discrimination against a holder. 2. The legislation incorporates privacy protections to limit unfettered data searches by federal government. a. Immigration status will not be recorded b. The DMV cannot keep records showing whether a person has a standard license or federal purpose license will not be a public record. c. Data requests will require individual consent or a judicial warrant before disclosure. • List of Municipalities in support representing 71% of Westchester Residents • List of Westchester Elected Officials in Support • Know the facts 1. Applicants need to pass a road test 2. Driving is a necessity for New Yorkers 3. Standard License cannot be used for Federal purposes 4. A standard License will not make you eligible to vote 5. License will not help change an immigrant’s legal status 6. A standard license will decrease racial profiling 7. Standard licenses will protect confidentiality and do not create a database of undocumented immigrants • How to support the campaign 1. Call your NY Assembly and Senate members 2. Ask them to support the bill 3. Encourage local leaders to publicly support 4. Sign on as individuals 5. Sign on as organizers • How to stay informed of the campaign visit website www.greenlightnewyork.org Trustee Potocki said he was not in support of or against this at this time, but felt he did not have enough information. He said we don't have anybody here today to present the other side of the story. He said he had done whatever little research he could do over the weekend and it seemed to him that many of the issues presented by people were just one example from the supporters saying it will make everything safe and neither side has any facts to support that. He said he thought this has become political. He continued by saying one of the issues he understood is that, as of March, there was a poll that says 61% of the people in New York City are opposed to this bill. He said it seemed to him this is going to get kicked around Albany for some time and whether it gets voted on or not. He said he did not have enough information himself. Deputy Mayor Kagan appreciated Ms. McQuistion coming in and advocating for this solution. His concern still is that the residents know that we are supposed to have our finger on the pulse of things. He said that the people in this community elected him and the Board and he felt that he did not know how his constituents felt about this. He said this is not an issue Village Boards control since they don’t issue driver's licenses. He said while he may personally be supportive of the effort, he didn’t how his community feels. He said he did not talk to people in this community about how they feel about this, Page 6 Board of Trustees Regular Meeting Tuesday, May 28, 2019 we were just asked to support it. He thought that is something the Board needs to consider and he felt they should talk to our friends and neighbors first and then see how we feel about this after discussing with constituents. Mayor Mullen was personally supportive of it mostly because he thought of it as a public safety issue but with that being said, he thought it was a dilemma. He thought one of the difficulties, and one of the frustrations is we have a broken legal immigration system that has resulted in a whole bunch of folks living in the shadows. He said on one hand, he wanted those people to come out of the shadows but at the same time, worried we were creating a patchwork of workarounds to try to solve the fact that we just don't have national leadership on this. He was personally supportive of it but agreed that we need to speak to the community. Trustee Spira-Cohen asked Ms. McQuistion if she was looking for a letter from each Board member individually for those who do support this or a letter from the entire Board. Ms. McQuistion said they are looking for a letter from the Board because she said it would definitely, be stronger to have a letter from the Board. Deputy Mayor Kagan said if the majority of the Board supports it at the next meeting then we can issue a letter. He said if we don't, we don't, but thinks it gives us another opportunity to discuss with our constituents and neighbors, and see how we feel about it. He finished by saying if we’re asking for a letter from the full Board, he thought it should be done by a resolution of the Board. Page 7 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Item # 9 - Discussion Regarding Traffic Safety and Complete Streets Policy Trustee Spira-Cohen said her presentation is an overview of the information gathering she had been doing in the last month or so. She thanked Todd Cross and Amanda Jaskiewicz, as well as Heather Eliezer of the Sustainability Advisory Board. • Why is this issue important? 1. Some residents are concerned that walking (and Biking) are not safe or not as safe as they could be due to; a. Erratic drivers disobeying traffic laws b. Perceived increase in traffic volume c. Inability to station traffic cops on every corner 2. We are a walking community; a. Children walk to school b. Commuters walk to train 3. Sustainability: the more walking and biking and less driving we do the more environmentally sustainable our community • Background Data Breakdown Village of Pelham has 5-8 pedestrian injuries and 1-2 bicycle injuries a year • Context and Issues 1. Hutch Parkway construction causes residents and non-residents to cut through our downtown corridor sometimes impatiently. 2. We are in between two cities. 3. No school buses a. 800 plus children attend Pelham schools many walk but many are driven to all school levels, more cars and more traffic. • What do we do -Education, Enforcement and Engineering (Infrastructure)? • Learn from other municipalities-slides from programs in Irvington and Mamaroneck • Sustainable Westchester: Complete Streets 1. Complete streets are safe comfortable and convenient for travel for everyone regardless of age or ability-motorists, pedestrians, bicyclists and public transportation riders. With simple changes to the way we view and design our roads we can make sure everyone feels safe. 2. Westchester County and many other municipalities in Westchester have passed complete streets resolutions since 2012. Page 8 Board of Trustees Regular Meeting Tuesday, May 28, 2019 a. Passing a Complete Streets resolution is listed as an action item under the Climate Smart Communities framework b. Passing the resolution easy-implementation can be the challenge c. Possible shared service opportunity for technical expertise (e.g. planning and engineering) • Pelham-What do we want? 1. Complete Streets Resolution 2. Vision Zero-approach believes that traffic deaths are preventable, integrate human failing in its approach to prevent fatal and severe crashes. 3. Comprehensive transportation/streetscape plan to address long-term infrastructure improvements 4. New committee or subcommittee of the SAB? a. Education campaign b. Resident/Community involvement c. Data collection-walking tours? Surveys? d. PPD/DPW collaboration e. Recommendations f. SLOW DOWN PELHAM/SAFE STREETS PELHAM???? Todd Cross, 5 Manning Circle, said this is exactly the conversation he had been hoping would come for over three years now. He wanted to acknowledge and let the Board know that even though they had other big fish to fry he appreciated they were doing this and he will help in any way he possibly could to help accomplish this. He said he really believed a pedestrian-friendly downtown that encourages people to walk and linger as opposed to drive will be better. He said in the long run, this helps feed the same goals that we're all trying to accomplish. Trustee Spira-Cohen agreed and wanted to say, in terms of working on these issues and any other issues in the Village, it takes more than just this Board. She said it really takes a community, whether it's through forming a committee or connection and working together to enhance the resources that we have to see further progress. Eliza Jensen 213 7th Avenue, said as she was listening to this great presentation it seemed clear when you're talking about the Comprehensive Plan to ask, what do we want to continue to be as the community of Pelham if you're looking at everything as a whole. She said we are seeing the possible addition of 300 new apartments in the proposed developments at 139, 5th and near where the firehouse is. She thought that these seem to be moving at warp speed and was wondering, if everything should to be done at once as a whole. She said all of this has to be done together or one Page 9 Board of Trustees Regular Meeting Tuesday, May 28, 2019 of them is going to get out of control with so many more cars and then we might say we can't keep this the way we wanted Pelham to be. Trustee Spira-Cohen said she would like to try to form a committee and would welcome the Board’s feedback in terms of what that committee would look like. Page 10 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Item # 10 – Granting an Extension of Site Plan Approval for 101 Wolfs Lane Seth Mandelbaum of McCullough, Goldberger, and Stout representing Matriarch Development was in attendance along with the principals of the company, Rosalie and Mara Kravitz. Mr. Mandelbaum explained this is a mixed-use transit-oriented development that the Board approved last October for 101 Wolfs Lane. He said they came before the Board in February to request an extension of the time to obtain a building permit and they were returning to ask for a second extension because with the NYSERDA grant they won for a million dollars, time has been added to the design process. Mayor Mullen wanted the community to understand, when the Board provides a site plan approval, it is for 120 days, and then the developer is allowed two extensions up to a total of 360 days. He asked if they were going to have time considering they still have quite a bit of work to do with the State. Mara Kravitz said she hoped they will have time. She said they would do their best to make it work. but they could not control the State review processes. Resolution Granting an Extension of Site Plan Approval for 101 Wolfs Lane Whereas, on October 23, 2018 the Village of Pelham Board of Trustees granted Site Plan Approval to MatriArch Development (the “Applicant”) for a proposed Transit Oriented Development project at 101 Wolfs Lane (the “Property”); and Whereas, said Site Plan approval is set to expire if the Applicant fails to obtain a building permit within 120 days of the approval resolution, unless the Village Board of Trustees extends, by resolution, the time within which to do so; and Whereas, the Village Board of Trustees is authorized, pursuant to §79-7 of the Pelham Village Code, to extend the validity of the Site Plan Approval by not more than two consecutive 120-day periods from the date of the original approval; and Whereas, on January 29, 2019, the Village Board of Trustees received a request from the Applicant for its first 120-day extension of the time in which they must obtain a building permit, and on February 26, 2019 the Board of Trustees granted such request; and Whereas, on May 15, 2019, the Village Board of Trustees received a request from the Applicant for its second 120-day extension of the time in which they must obtain a building permit and whereas the applicant provided good cause for the extension, Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby grants a 120-day extension of the Site Plan Approval, such that the Applicant must now obtain a building permit by no later than October 18, 2019. Page 11 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Vote Record - Item # 10 – Resolution Granting an Extension of Site Plan Approval for 101 Wolfs Lane Village of Pelham Board of Trustees Regular Meeting Tuesday, May 28, 2019 Yes/A No/Nay Abstain Absent ye ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen 2nd ☒ ☐ ☐ ☐ Item # 11 – Authorizing the Award of Contract # 2019-01 Annual Infrastructure Repairs 2019-20 (bid deadline and opening 5/13/19, 10:30 a.m.) Resolution Authorizing the Award of Contract # 2019-01 Annual Infrastructure Repairs 2019-20 Whereas, the Village of Pelham solicited a bid for contract # 2019-01 for Annual Infrastructure repairs; and Whereas, the bid for contract # 2019-01 was advertised in the Journal News as the Official Newspaper of the Village of Pelham, and was also made available on the Village’s website; and Whereas, at 10:30 a.m. E.S.T., Monday, May 13, 2019, the Assistant Village Administrator publicly opened and read two proposals in Village Hall; and Whereas, on reviewing the proposals, the bids were as follows: Bidder Base Bid 1. ELQ Industries, Inc. $648,105.00 2. Legacy Supply $784,200.00 Whereas, Dolph Rotfeld Engineering, P.C. and the Assistant Village Administrator have determined that the lowest responsible bid that meets the requirements is ELQ Industries, Inc. of New Rochelle, N.Y. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby awards Contract # 2019-20 for Annual Infrastructure repairs in the Village of Pelham for the period of June 1, 2019 through May 31, 2020 as a unit price contract with prices provided for under the bid (the estimated quantities are not guaranteed, and are only for bid comparison purposes and final payment Page 12 Board of Trustees Regular Meeting Tuesday, May 28, 2019 will be made for actual quantities of work performed regardless of the estimated quantities contained in the bid; and Be it further resolved, that the Mayor and Assistant Village Administrator are authorized to take the necessary and appropriate actions to effect and execute this unit-price contract. Vote Record - Item # 11 – Resolution Authorizing the Award of Contract # 2019-01 Annual Infrastructure Repairs 2019-20 Village of Pelham Board of Trustees Regular Meeting Tuesday, May 28, 2019 Yes/Ay No/Nay Abstain Absent e ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter 2nd ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry Motion ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 13 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Item # 12 – Authorizing the Award of Contract # 2019-02 Tree Removal, Trimming and Stump Removal Services 2019-20 (bid deadline and opening 5/14/19, 10:00 a.m.) Resolution Authorizing the Award of Contract # 2019-02 for Tree Removal, Trimming and Stump Removal Services Whereas, the Village of Pelham solicited a bid for contract # 2019-02 for Tree Removal, Trimming, and Stump Removal Services; and Whereas, the bid for contract # 2019-02 was advertised in the Journal News as the Official Newspaper of the Village of Pelham, and was also made available on the Village’s website; and Whereas, at 10:00 a.m. E.S.T., Tuesday, May 14, 2019, the Assistant Village Administrator publicly opened and read two proposals in Village Hall; and Whereas, on reviewing the proposals, the bids were as follows: Bidder Base Bid 1. Almstead Tree & Shrub Company $20,405.00 2. Green Velvet Tree $36,440.00 Whereas, the Assistant Village Administrator has determined that the lowest responsible bid that meets requirements is Almstead Tree & Shrub Company. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby awards Contract # 2019-02 for Tree Removal, Trimming and Stump Removal in the Village of Pelham to Almstead Tree & Shrub Company, at the total bid cost of Twenty thousand four hundred and five dollars ($20,405.00), as a unit-price contract, with prices provided for under the bid for tree services by tree diameter as needed; and Be it further resolved, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to effect and execute this unit-price contract. Vote Record - Item # 12 – Resolution Authorizing the Award of Contract # 2019-02 for Tree Removal, Trimming and Stump Removal Services Village of Pelham Board of Trustees Regular Meeting Tuesday, May 28, 2019 Yes/Ay No/Nay Abstain Absent e ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen 2nd ☒ ☐ ☐ ☐ Page 14 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Item # 13 - Authorizing the Cancellation of Outstanding Police Department Special Assignment Invoices from Fiscal Year 2017-18 Deputy Mayor Kagan said he discussed this with Administrative Consultant Patti Dwyer, Administrator Small’s predecessor and he was comfortable with the idea these outstanding Police Department Special assignment invoices was something the Village probably needed to write off. Mayor Mullen said his sense was the budget impact had already happened. Deputy Mayor Kagan said the error of this was that we did not have controls in place when these charges occurred and now, we have better controls. Resolution Authorizing the Cancellation of Outstanding Police Department Special Assignment Invoices from Fiscal Year 2017-18 Be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the cancellation of outstanding Police Department special assignment invoices from fiscal year 2017-18 per the attached memorandum dated May 10, 2019 as follows: Decrease: General Fund Revenue Account No. Account Description Amount A.2772 Refund for Personnel Services $6,050.00 Decrease: General Fund Asset Account No. Account Description Amount A.0380 Accounts Receivable $6,050.00 Vote Record - Item # 13 – Resolution Authorizing the Cancellation of Outstanding Police Department Special Assignment Invoices from Fiscal Year 2017-18 Village of Pelham Board of Trustees Regular Meeting Tuesday, May 14, 2019 Yes/Ay No/Nay Abstain Absent e ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry 2nd ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Motion ☒ ☐ ☐ ☐ Page 15 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Item # 14 - Calling for a Public Hearing on Local Law No. 3 of 2019 Amending Chapter 19 of the Village Code (Real Property Taxes Assessment) Regarding Real Property Taxes Assessment of Converted Condominiums Resolution Calling for a Public Hearing on Local Law No. 3 of 2019 Amending Chapter 19 of the Village Code (Real Property Taxes Assessment) Regarding Real Property Taxes Assessment of Converted Condominiums Whereas, a proposed local law amending Chapter 19 of the Village Code (Real Property Taxes Assessment) having been presented to the Village Board of Trustees to ensure that residential parcels converting to a condominium form of ownership do not obtain more favorable assessment status, which, if permitted, would unfairly increase the property tax burden to owners of property in a conventional form of ownership. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham will hold a public hearing on a proposed local law to amend Chapter 19 of the Village Code (Real Property Taxes Assessment) at the regular meeting of the Village Board of Trustees at 7:30 p.m. on June 11, 2019 at Village Hall, 195 Sparks Avenue, Pelham, New York; and Be it further resolved, that the Village Clerk is hereby directed to provide notice of the public hearing as required by law. Vote Record - Item # 14 – Resolution Calling for a Public Hearing on Local Law No. 3 of 2019 Amending Chapter 19 of the Village Code (Real Property Taxes Assessment) Regarding Real Property Taxes Assessment of Converted Condominiums Village of Pelham Board of Trustees Regular Meeting Tuesday, May 28, 2019 Yes/Ay No/Nay Abstain Absent e ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki 2nd ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 16 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Item # 15 - Other Business Trustee Potocki said he wasn't at the last meeting but he said he would have been opposed to having Greenlight speak tonight He said he certainly didn’t want to have a running debate on this one particular issue or that we now will offer platforms for any advocacy group that would like to come before the board. He thought in his opinion it was a mistake. Trustee Hill-Ries said she met with Vince Spadafora yesterday and he is very interested in the development of a community garden in an area in Wolfs Lane Park across from Villagio’s. He did some soil testing and he's sending those samples out for testing. She said the purpose of the garden would be to have volunteers tend to the garden, and then all food would be donated to local soup kitchens. She said she would like to bring him in at the next meeting just to have him go through everything he's done so far. . Page 17 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Recurring Items Item # 16 - Authorizing the Accounts Payable Trustee Spira-Cohen audited the Accounts Payable. Resolution Authorizing the Accounts Payable Whereas, pursuant to §5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator and Village Treasurer: Fund Name: Amount General Fund $382,025.48 Capital Projects Fund $546,423.00 Trust and Agency Fund $12,618.13 TE Private Purpose Trust Fund $0.00 Grand Total $941,066.61 Be it further resolved, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. Vote Record - Item # 16 – Resolution Authorizing the Accounts Payable Village of Pelham Board of Trustees Regular Meeting Tuesday, May 28, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter 2nd ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry Motion ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 18 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Item # 17 – Authorizing the Minutes of: February 12, 2019, April 1, 2019 and May 14, 2019 Vote Record - Item # 17 – Authorizing the Minutes of February 12, 2019 Village of Pelham Board of Trustees Regular Meeting Tuesday, May 28, 2019 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter ☐ ☐ ☒ ☐ Amended Trustee Hill-Ries ☐ ☐ ☒ ☐ ☐Tabled Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki 2nd ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Vote Record - Item # 17 – Authorizing the Minutes of April 1, 2019 Village of Pelham Board of Trustees Regular Meeting Tuesday, May 28, 2019 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter 2nd ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☒ ☐ Vote Record - Item # 17 – Authorizing the Minutes of May 14, 2019 Village of Pelham Board of Trustees Regular Meeting Tuesday, May 28, 2019 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☐ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☐ ☐ ☐ ☐ Amended Trustee Hill-Ries ☐ ☐ ☐ ☐ ☒Tabled Trustee Kagan ☐ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☐ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☐ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☐ Page 19 Board of Trustees Regular Meeting Tuesday, May 28, 2019 Item # 18 – Adjournment to Executive Session The public portion of the Board meeting was adjourned at 9:45 pm to enter into Executive Session to discuss a matter leading to the potential appointment of a particular professional services firm, a matter related to the proposed sale of real property and a matter involving pending litigation after which time the Board would adjourn for the evening. Vote Record - Item # 18 – Adjournment to Executive Session Village of Pelham Board of Trustees Regular Meeting Tuesday, May 28, 2019 Yes/Aye No/Na Abstain Absent y ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry 2nd ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Respectfully submitted, Terri Rouke, Village Clerk Page 20