City Council

AMENDED- MEETING OF THE CITY COUNCIL - MINUTES GEORGE FINA MUNICIPAL BUILDING - 314 EDMOND ROAD NORTHWEST Monday, August 23, 2021 6:30pm MEMBERS PRESENT: Mayor Kurt Mayabb, Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus ABSENT: None STAFF PRESENT: City Manager Jason Orr, City Clerk Jennifer Smith, City Attorney Michael Segler, Community Development Director Scott Garnand, and City Secretary Arielle Garcia. 1. CALL TO ORDER - Mayor Kurt Mayabb called the meeting to order at 6:31pm 2. ROLL CALL - City Clerk Jennifer Smith called roll and a quorum was present 3. DESIGNATE A MEETING LEADER- In the absence of the Mayor or Mayor Pro Tem 4. FLAG SALUTE - Mayor Kurt Mayabb led flag salute 5. INVOCATION – Mayor Kurt Mayabb led invocation 6. PRESENTATION/PROCLAMATIONS/OATHS/APPOINTMENTS a) Appointment of 2 members to Parks and Recreation Board. -Jan Swenson -Gary Hirschman Mayor Kurt Mayabb appointed Jan Swenson and Gary Hirschman to the Park and Recreation Board. Mayor Pro Tem Kevan Blasdel made a motion approve the appointments of Jan Swenson and Gary Hirschman to the Parks and Recreation Board. Motion was seconded by councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None 7. HEARING OF CITIZENS - Topics to include those items not listed in the agenda. Bill long addressed the council He handed out to the council an open records request for numerous things. Brittany Anderson addressed the council The audit is clear but the law was broken. Ignorance is not an excuse. Tracie Jones addressed the council I want to ask the councilman that renewed the city manages contract, why did you do that? 8. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion for items. a) Approval of Minutes for the City Council Meeting on July 26, 2021. b) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List.) c) Approval of minutes for the Special City Council Meeting on July 14, 2021. d) Recognition/Approval of Financial Statements. e) Recognition/Approval of Encumbrance Report. f) Approval of purchase orders for expenditures exceeding $25,000. g) Approval of Resolution No. 8/23/21A City of Piedmont Hazard Mitigation Plan. h) Approval of Resolution No. 8/23/21B establishing the 9-1-1 Emergency Telephone fee rate for Calendar Year 2022. i) Approval of Police Department Intellivault Agreement. j) Approval of Budget Amendment No. 2 for additional PMA employees. k) Approval of Canadian County interlocal Road Agreement for Morgan Road from 178 to 192. 9. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA Councilman Jonathan Hisey pulled items b,j, and k of the consent agenda. Item b of the consent agenda Councilman Jonathan Hisey addressed the council City Manager Jason Orr said there was no amended agreement for the payment to pioneer for the work on mustang road. City Attorney Michael Segler addressed the council This purchase did not require a bid. This was within his purchasing amount. Councilman Jonathan Hisey addressed the council The ordnance says he cannot pay or purchase any contract services. Councilman Jonathan Hisey made a motion to approve item b the approval of purchase order except invoice number 0025900. Motion was seconded by councilman Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None Item j of the consent agenda Councilman Jonathan Hisey addressed the council I pulled this from the consent agenda because I didn’t agree with it being on there. Councilman Melissa Ashford made a motion to approve item j of the consent agenda. Motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None Item k of the consent agenda Councilman Jonathan Hisey addressed the council I think we are getting a good deal here. We are paying for the materials and county is doing the labor. I pulled this because it shouldn’t be on the consent. Councilman Melissa Ashford made a motion to approve item k of the consent agenda. Motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None 10. BUSINESS ITEMS – a) Discussion, consideration and possible action relating to the State Auditor and Inspector’s special audit report dated August 10, 2021. No motion made for business item a b) Discussion, consideration and possible action to add two stop signs on Shirley Lane at the intersection of Longhorn and Shirley Lane. Councilman Austin Redus made a motion to direct staff to do as needed concerning additional stop signs. Motion was seconded by Councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None c) Discussion, consideration and possible action to finalize the list of road projects for FY 21-22. Mustang Road, 164th to 178th 220th Road, Piedmont Rd to Mustang 192nd Road, Cemetery to Frisco Morgan Road, 206th to 192nd (partner with Canadian County, previously approved) 206th, Sara to County Line (partner with Canadian County, previously approved) Apache Road safety improvements Morgan Road, 178th to 192nd Mayor Pro Tem Kevan Blasdel made a motion to approve business item c. Motion was seconded by Councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None  d) Discussion, consideration and possible action to clarify ownership/responsibility for Waterloo/Azalea Road. Councilman Jonathan Hisey made a motion for Mayor and City staff to meet with Kingfisher County to clarify ownership of pothole. Motion was seconded by councilman Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None e) Discussion, consideration and possible action on the employment, hiring, appointment, promotion, demotion, disciplining, termination or resignation of the City Manager. Business item e was tabled until after the Executive session. Mayor Pro Tem Kevan Blasdel made a motion to terminate City Manager Jason Orr effective immediately. Motion was seconded by Councilman Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: Councilman Austin Redus 10. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 11. PIEDMONT MUNICIPAL AUTHORITY Councilman Melissa Ashford made a motion to recess to Piedmont Municipal Authority Meeting. Motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None Councilman Melissa Ashford made a motion to reconvene to regular city council meeting. Motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None 12. EXECUTIVE SESSION- Councilman Melissa Ashford made a motion to recess to executive session at 7:14pm. Motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None a) Discussion, consideration and possible action on the employment, hiring, appointment, promotion, demotion, disciplining or resignation of the City Manager. [ 25 OS sec. 307(b) (1)] No motion made in executive session Mayor pro Tem Kevan Blasdel made a motion to reconvene to regular city council meeting at 8:01pm. Motion was seconded by Councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None 13. ADJOURN – Mayor Kurt Mayabb adjourned the meeting at 8:08pm _____________________________________ _____________________________________ Mayor, Kurt Mayabb City Secretary, Arielle Garcia  MEETING OF THE PIEDMONT MUNICIPAL AUTHORITY (PMA) - MINUTES GEORGE FINA MUNICIPAL BUILDING - 314 Edmond Road NW Monday, August 23, 2021 6:30pm (Immediately following the City Council Meeting) MEMBERS PRESENT: Mayor Kurt Mayabb, Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford Trustee Austin Redus ABSENT: None STAFF PRESENT: City Manager Jason Orr, City Clerk Jennifer Smith, City Attorney Michael Segler, Community Development Director Scott Garnand, and City Secretary Arielle Garcia. 1. CALL TO ORDER – Mayor Kurt Mayabb called the meeting to order at 6:31pm 2. ROLL CALL – City Clerk Jennifer Smith called roll and a quorum was present 3. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of Minutes for the Piedmont Municipal Authority Meeting on July 26, 2021 b) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). c) Recognition/Approval of Financial Statements. d) Approval of Budget Amendment No. 1 for additional PMA employees. e) Approval of purchase orders for expenditures exceeding $25,000. Councilman Melissa Ashford approved items of the consent agenda. Motion was seconded by councilman Ron Cardwell. Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford, Trustee Austin Redus NAY: None 4. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA – Councilman Jonathan Hisey pulled items b of the consent agenda. Item b of the consent agenda Councilman Jonathan Hisey addressed the council Is there a written agreement for invoice 0025858? Councilman Jonathan Hisey made a motion to approve item b of the consent agenda except invoice 0025858. Motion was seconded by councilman Ron Cardwell. Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford, Trustee Austin Redus NAY: None  5. BUSINESS ITEMS – 6. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) 7. AJOURN- Mayor Kurt Mayabb adjourned the meeting at 7:14pm Councilman Melissa Ashford made a motion to adjourn the Piedmont Municipal Meeting and reconvene the regular City Council Meeting. Motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford, Trustee Austin Redus NAY: None ______________________________________ _______________________________________ Mayor, Kurt Mayabb City Secretary, Arielle Garcia