City Council

Piedmont City Council NOTICE OF MINUTES Regular Meeting Minutes Monday, May 20th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb …………………………………………………..…. Mayor Ryan Aller…. …………….…….….…………………………. Ward One Ron Cardwell ………………….……………………………... Ward Two Rob Jones…………... ………………….……..……….……. Ward Three Jonathan Hisey ……………………………..... Mayor ProTem Ward Four Byron Schlomach…………………………………..…………..Ward Five Joshua Williams………………………………………….…City Manager Daniel McClure ………….…………………..……………. City Attorney Jennifer Smith ………….………………….…………………. City Clerk Morgan Clark…………………………………………..….. City Secretary 1. CALL TO ORDER___________________________________________________________________ Mayor Kurt Mayabb called the meeting to order at 6:31PM. 2. ROLL CALL______________________________________________________________ City Clerk Jennifer Smith called roll. A quorum was present. Council Present: Mayor Kurt Mayabb, Mayor ProTem Jonathan Hisey, Councilman Ron Cardwell, Councilman Rob Jones, Councilman Ryan Aller, and Councilman Byron Schlomach Council Absent: NONE 3. INVOCATION & PLEDGE OF ALLEGIANCE_____________________________________ Mayor Kurt Mayabb led the pledge of allegiance and the invocation. 4. CONSENT AGENDA_____________________________________________________________ All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussions of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approval of the Regular Meeting Minutes of April 22nd, 2024 B. Approval of the Special Meeting Minutes of May 3rd, 2024 C. Approval of Income Statement D. Approval of Check Approval Register E. Approval of Encumbrance Report  F. Approval of Interlocal Agreement with Canadian County (234th from Sara to Piedmont Road) G. Approval of Interlocal Agreement with Canadian Couty (Grading) H. Approval of Interlocal Agreement with Canadian County (Mowing) I. Approval of Contract with Crawford and Associates for FY 24-25 J. Approval of Contract with Civic Engage for FY 24’-25 K. Approval of Fire Department Surplus L. Approval of the Fire Department lease-to-purchase renewal with F&M Bank for Engines 1&3 Mayor ProTem Jonathan Hisey made a motion to approve Items B, C, D, E, F, G, I, K, and L Motion was seconded by Councilman Ron Cardwell. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Ryan Aller, and Councilman Rob Jones NAY: None 5. ITEMS REMOVED FROM CONSENT AGENDA________________________________ Item A: Mayor ProTem Jonathan Hisey pulled Item A. Mayor ProTem Jonathan Hisey asked that the sentence be added to the meeting minutes from April 22nd, 2024 on Item 7B. The sentence would say “The discussion of funding of future projects was in the context of continuing momentum on rebuilding roads.” Mayor ProTem Jonathan Hisey made a motion add the following sentence to Item 7B on the April 22nd meeting. “The discussion of funding of future projects was in the context of continuing momentum on rebuilding roads.” Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Ryan Aller and Councilman Rob Jones NAY: None Item H: Councilman Ron Cardwell pulled Item H. Councilman Ron Cardwell had question regarding the minimum times Canadian County had to mow per the agreement. The minimum per FY is 1 time. Councilman Ron Cardwell made a motion to approve Item H. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Ryan Aller, and Councilman Rob Jones NAY: None Item J: Councilman Ryan Aller pulled Item J. Councilman Ryan Aller asked if we were utilizing Civic Engage. City Secretary Morgan Clark explained that current administration did not have access and that city staff was currently working to promote this to citizens. Councilman Ryan Aller made a motion to approve Item J. Councilman Rob Jones seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Ryan Aller and Councilman Rob Jones NAY: None 6. CITIZENS COMMENTS__________________________________________________________ Residents may address City Council regarding an item that are listed and not listed on the agenda. Residents must provide their name and address. City Council requests that comments be limited to five (5) minutes unless the Presiding Officer grants additional time. NONE 7. SCHEDULED BUSINESS____________________________________________________________ A. Presentation and discussion relating to proposed General Obligation Bond Program 2024. A general discussion was had about the positives and the negatives of the General Obligation bond Program. Mayor Kurt Mayabb called a recess at 8:22PM. Mayor Kurt Mayabb called the meeting back to order at 8:28PM. B. Discussion, consideration, and possible action on authorizing a waiver of introduction requirement and proceeding with final consideration. Councilman Rob Jones made a motion to approve Item B and move forward. Councilman Ryan Aller seconded this motion. VOTE WAS: AYE: Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Ryan Aller, and Councilman Rob Jones NAY: Mayor ProTem Jonathan Hisey C. Discussion, consideration, and possible action on Ordinance No. 2024-013, an Ordinance of the Council of the City of Piedmont, Oklahoma, authorizing the calling and holding of a special  election in the City of Piedmont, State of Oklahoma (the “City”), on the 27th day of August, 2024, for the purpose of submitting to the registered qualified electors of said City the question of the issuance of general obligation bonds of said City in an amount not to exceed the sum of Sixteen Million Seven Hundred Thousand Dollars ($16,700,000) to be issued in series to provide funds for the purposes of: (i) constructing, reconstructing, repairing, improving, and rehabilitating existing streets, roads, and intersections in the City (including lighting, sidewalks/bikepaths, landscaping, related drainage improvements, driveway reconstruction, and other related improvements); (ii) constructing, expanding, repairing, which may also include improving, renovating, acquiring and equipping sports and recreational facilities, all to be owned exclusively by the City, and (iii) acquiring, constructing, expanding, renovating, repairing, and/or equipping municipal buildings, facilities, and equipment, including Fire, Police, and Public Works Facilities, all to be owned exclusively by the City; all to be completed with or without the use of other funds, and levying and collecting an annual tax, in addition to all other taxes, upon all the taxable property in said City for the payment of the interest and principal on said bonds; providing for election procedures; authorizing professional services agreements pertaining to the issuance of said bonds; declaring an emergency; and containing other provisions related thereto. Mayor Kurt Mayabb made a motion to approve Item C. Councilman Ryan Aller seconded this motion. VOTE WAS: AYE: Councilman Ron Cardwell, Councilman Ryan Aller, and Councilman Rob Jones NAY: Mayor ProTem Jonathan Hisey and Councilman Byron Schlomach Mayor Kurt Mayabb made a motion to declare Item C an emergency. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Councilman Ron Cardwell, Councilman Ryan Aller, Councilman Byron Schlomach, and Councilman Rob Jones NAY: Mayor ProTem Jonathan Hisey D. Discussion, consideration and possible action on Ordinance No. 2024-012, an Ordinance amending the code of the City of Piedmont by establishing safe roadway regulations, making findings of fact; providing for severability and repealer; and declaring an emergency. No action was taken on the first reading. E. Discussion, consideration, and possible action on Ordinance No. 2024-010 amending the code of the City of Piedmont by establishing a document retention policy, making findings of fact; providing for severability and repealer; and declaring an emergency. Councilman Ron Cardwell made a motion to approve Ordinance 2024-010. Councilman Rob Jones seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Ryan Aller, and Councilman Rob Jones NAY: None Councilman Ron Cardwell made a motion to declare Ordinance 2024-010 an emergency. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Ryan Aller, and Councilman Rob Jones NAY: None F. Discussion, consideration and possible action on appointing a new Mayor ProTem. Councilman Byron Schlomach made a motion to keep Jonathan Hisey as Mayor ProTem. Councilman Rob Jones seconded this motion. VOTE WAS: AYE: Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Ryan Aller, and Councilman Rob Jones NAY: None Mayor ProTem Jonathan Hisey abstained from the vote. G. Discussion, consideration, and possible action on accepting the dedication of street lights in Shenandoah I. Mayor ProTem Jonathan Hisey made a motion to not accept the dedication of the street lights. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Ryan Aller, and Councilman Rob Jones NAY: None Mayor Kurt Mayabb opened and closed the budget public hearing.  H. Discussion on the City/General Manager’s recommended fiscal year (FY) 2024-2025 annual operating budget for the City of Piedmont/ Piedmont Municipal Authority and the Piedmont Special Projects Authority. A general discussion over the budget took place between City Staff and City Council. 8. NEW BUSINESS_______________________________________________________________ Any matter not known or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Title 25, Sec. 311.9 Oklahoma Statues. 9. PIEDMONT MUNICIPAL AUTHORITY _________________ Majority of a Quorum required for approval. RECESS TO PMA MEETING RECONVENE TO CITY COUNCIL MEETING 10. CITY MANAGER’S REPORT____________________________________________________ Staff continues to work hard. The park/splash pad bathroom will be open on Friday. Greatly appreciate all of the discussion had on the GO Bond presentation. Excited to take the next steps. 11. ADJOURNMENT ______ Mayor Kurt Mayabb adjourned the meeting at 9:27PM. ____________________________________ _________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark  Piedmont Municipal Authority MEETING MINUTES Regular Meeting Minutes Monday, May 20th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb…. …………………………………………..…Chairman Ryan Aller …………….…….….………………………….Trustee Ron Cardwell ………………….…………………………….... Trustee Rob Jones……..… ………………….……………………...…. Trustee Jonathan Hisey ………………………...…………………...…. Trustee Byron Schlomach…………………………………………….…Trustee Daniel McClure………….………………………….…. PMA Attorney Jennifer Smith ………….………………….………....…….PMA Clerk Josh Williams………………..………………………….PMA Manager Morgan Clark……………...…………………………...PMA Secretary Present: Chairman Kurt Mayabb, Trustee Jonathan Hisey, Trustee Rob Jones, Trustee Byron Schlomach, Trustee Ryan Aller, and Trustee Ron Cardwell Absent: NONE 1. CALL TO ORDER Chairman Kurt Mayabb called the meeting to order at 9:23 PM. 2. ROLL CALL PMA Clerk Jennifer Smith called role and there was a quorum present. 3. CONSENT AGENDA A. Approval of Regular Meeting Minutes from April 22nd, 2024 B. Approval of Income Statement C. Approval of Check Approval Register D. Approval of PSA Lease for FY ’24-25 Trustee Byron Schlomach made a motion to approve items A-D on the consent agenda. Trustee Ron Cardwell seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None  4. ITEMS REMOVED FROM CONSENT AGENDA____________________________________ NONE 5. CITIZENS COMMENTS ON AGENDA AND NON-AGENDA ITEMS___________________ Residents must provide their name and address. Council requests that comments be limited to five (5) minutes. NONE 6. SCHEDULED BUSINESS________________________________________________________ Chairman Kurt Mayabb opened and closed public hearing A. Discussion on the City/General Manager’s recommended fiscal year (FY) 2024-2025 annual operating budget for the City of Piedmont/ Piedmont Municipal Authority and the Piedmont Special Projects Authority. No action was taken. 7. NEW BUSINESS___________________________________________________________________ 8. RECONVENE TO CITY COUNCIL MEETING________________________________________ _________________________________ ____________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark