Planning & Zoning Commission

AGENDA SUMMARY- PLANNING COMMISSION MEETING SPECIAL MEETING George Fina Building 314 Edmond Rd Northwest Monday, September 20th 2021, 6:00pm MEMBERS PRESENT: Chairman Steve Bottkol, Commissioner Bryan Seale, and Commissioner Patrick Scott ABSENT: Commissioner Jeff Rycroft STAFF PRESENT: Community Development Director Scott Garnand, City Secretary Arielle Garcia and City Attorney Michael Segler. 1. CALL TO ORDER- Chairman Steve Bottkol called the meeting to order at 6:00pm 2. ROLL CALL- City Secretary Arielle Garcia called roll and a quorum was present 3. CONSENT AGENDA- All items on the consent agenda are non-controversial and may be approved by one motion for items. a. Approval of Minutes for the Planning Commission meeting held July 12th 2021. Commissioner Bryan Seale made a motion to approve the items of the consent agenda. Motion was seconded by commissioner Patrick Scott. VOTE WAS: AYE: Chairman Steve Bottkol, Commissioner Bryan Seale, and Commissioner Patrick Scott NAY: None 4. CONSIDERATION OF ITEMS REMOVED FROM CONSENT AGENDA None 5. HEARING OF CITIZENS- Topics to include those items not listed in the agenda. Susan Rodgers addressed the commission I would like to suggest that we update item c to the correct wording. I am here requesting that we correct the ordnance of the property on the 911 listing. The wording of this item was 6. BUSINESS ITEMS: c) Discussion, consideration and possible action on the name of Hammond Rd. Community Development Director Scott Garnand addressed the commission We as the city cannot interfere. This is a private road. City attorney Michael Segler addressed the commission The city can not change the name of a private road. Susan Rodgers addressed the commission this is a private easement. The 911 data base has not been updated since 2016, which is the year I moved. My address is shown as Mr. Hammonds address. Canadian County assessor said 9111 data base has to reflect my address. I need this form (hand out) to update my location on the 911 data base, updating this will update maps and other locating sources. Commissioner Bryan Seale made a motion to direct staff to fill out form to update the 911 data base. Motion was seconded by commissioner Patrick Scott. VOTE WAS: AYE: Chairman Steve Bottkol, Commissioner Bryan Seale, and Commissioner Patrick Scott NAY: None a) A presentation by Scott Loper Presentation by Scott lopper. No action taken. b) Discussion, consideration and possible action of a Short Form Subdivision Application by Jacob DeLoach at the following property: T14N R05W S09 SW4 A#4-PT SW4 BEG 1,063.9'W SE/C TH W754.25' N1,317.92' E843.3' W64.80' NW293.20' SW285.65' NW74.47' S311.67' TPB, S738.06' W82.57' S580' TPB & LESS BEG 880.56'E OF SW/C, TH E679.44' N253.49' (Approximately 800 ft east of Piedmont Road on the North Side of Ash) Commissioner Patrick Scott made a motion to approve business item b. Motion was seconded by commissioner Bryan Seal. VOTE WAS: AYE: Chairman Steve Bottkol, Commissioner Bryan Seale, and Commissioner Patrick Scott NAY: None d) Discussion, consideration, and possible action on Request for Qualification for the Comprehensive Plan. City attorney Michael Segler addressed the commission This would be an update of the comprehensive 2030 to 2040-2045 plan verses a rewrite of the comprehensive plan. I don’t want to package this all as one item and have troubling finding someone to be able to do all of the tasks. It would be a larger cost doing it that way. With the city being very cautious with spending I would hate to have a company put something together and waste time if we couldn’t afford it. Chairman Steve Bottkol made a motion to send to council to have a steering committee for comprehensive plan. Motion was seconded by Commissioner Bryan Seal VOTE WAS: AYE: Chairman Steve Bottkol, Commissioner Bryan Seale, and Commissioner Patrick Scott NAY: None NEW BUSINESS a. “New Business,” as used herein shall mean any matter not known about or which could not have been reasonable foreseen prior to the time of posting. (25 O.S. 311 a9) None 7. ADMINISTRATION REPORT None 8. COMMISSIONER’S COMMENTS 2 Commissioner Bryan Seal addressed the commission what do we do with the presentation? Do we contact them? Chairman Steve Bottkol addressed the commission we need to get the comprehensive plan done to determine the future for the city 9. ADJOURN- Chairman Steve Bottkol adjourned the meeting at 6:44pm _________________________________ _________________________________ Chairman, Steve Bottkol City Secretary, Arielle Garcia 3