Planning & Zoning Commission

AGENDA SUMMARY- PLANNING COMMISSION MEETING George Fina Building 314 Edmond Rd NorthwestMonday, October 4th 2021, 6:00pm MEMBERS PRESENT: Chairman Steve Bottkol, Commissioner Kyle Cornman, and Commissioner Patrick Scott ABSENT: Commissioner Jeff Rycroft and Commissioner Bryan Seale STAFF PRESENT: Community Development Director Scott Garnand, City Secretary Arielle Garcia and City Attorney Michael Segler. 1. CALL TO ORDER- Chairman Steve Bottkol called the meeting to order at 6:00pm. City Attorney Michael Segler swore in Planning Commissioner Kyle Cornman. 2. ROLL CALL- City Secretary Arielle Garcia called roll and a quorum was present. 3. CONSENT AGENDA- All items on the consent agenda are non-controversial and may be approved byone motion for items. a. Approval of Minutes for the Planning Commission special meeting held September 20th 2021. Commissioner Patrick Scott made a motion to approve the item of the consent agenda. Motion was seconded by commissioner Kyle Cornman. VOTE WAS: AYE: Chairman Steve Bottkol, Commissioner Kyle Cornman, and Commissioner Patrick Scott NAY: None 4. CONSIDERATION OF ITEMS REMOVED FROM CONSENT AGENDA None 5. HEARING OF CITIZENS- Topics to include those items not listed in the agenda. None 6. BUSINESS ITEMS: a) Discussion, consideration and possible action of vacating approximately 310 feet of the easement knownas Jackson directly east of Piedmont Rd Chairman Steve Bottkol addressed the commission The comprehensive plan says to protect this property due to it being prime reality. I don’t know this is a good decision without more information. Larry Wales addressed the commission I am the owner of the property. The building should have been built up higher due to water issues. We were under the impression that the property was vacated already. We are requesting to get a revokable permit to allow us to get the property vacated. City Attorney Michael Segler addressed the commission The city can’t vacate the street. We can close it by resolution; however, we can open it back at any time. The applicant would have to go to district court to get the property vacated. Commissioner Patrick Scott made a motion depending on revokable permit documentation, the planning commission recommends the City Council to close the road by resolution. Motion was seconded by commissioner Kyle Cornman. VOTE WAS: AYE: Chairman Steve Bottkol, Commissioner Kyle Cornman, and Commissioner Patrick Scott NAY: None b) Conduct a Public Hearing on an application for a Cell Tower at the following property: A tract of land lying in and being a part of the NE/4 of Section 34, Township 14 North, Range 5 West of the IndianBase and Meridian, Canadian County, Oklahoma and being further described in Book 3753, Page 22, Deed records of Canadian County, Oklahoma; Said tract being more particularly described as follows: Commencing at a 3/8" Iron Rod found for the Northwest corner of said NE/4; Thence N 89°41'20" E on the North line of said NE/4, a distance of 142.69 feet to a point; Thence S 00°18'40" E perpendicular to said North line, a distance of 566.48 feet to a 1/2" Iron Rod with cap set for the Northwest corner, said corner being the point of beginning; Thence S 89°37'39" E a distance of 70.00 feet to a 1/2" Iron Rod with cap set for the Northeast corner; Thence S 00°22'21" W a distance of 70.00 feet to a 1/2" Iron Rod with cap set for the Southeast corner; Thence N 89°37'39" W a distance of 70.00 feet to a 1/2" Iron Rod with cap set for the Southwest corner; Thence N 00°22'21" E a distance of 70.00 feet to the point of beginning, containing 4,900.00 square feet or 0.112 acres,more or less. AND An easement for ingress, egress and utility purposes crossing a part of the NE/4 of Section 34, Township 14 North, Range 5 West of the Indian Base and Meridian, Canadian County, Oklahoma and being further described in Book 3753, Page 22, Deed records of Canadian County, Oklahoma; Said easement being more particularly described as follows: Commencing at a 3/8" Iron Rod foundfor the Northwest corner of said NE/4; Thence N 89°41'20" Eon the North line of said NE/4, a distance of 803.72 feet to a point on said North line; Thence S 00°18'40" E perpendicular to said North line, a distance of 33.00 feet to a point on the South Public Right of Way line of 178th Street, said point being the point of beginning; Thence N 89°41'20" E on said South line, a distance of 57.44 feet to a point; Thence S 11°02'30" W a distance of 234.01 feet to a point; Thence S  54°26'19" W a distance of 291.34 feet to a point; Thence S 58°29'43" W a distance of 352.35 feet to a point; Thence N 89°37'39" W a distance of 33.62 feet to a point; Thence S 00°22'21" W a distance of 25.00 feet to a point; Thence N 89°37'39" W a distance of 30.00 feet to a 1/2" Iron Rod with cap set for the Southeast corner of the 0.112 acre Lease Site for corner; Thence N 00°22'21" E on the East line of said 0.112 acre Lease Site, a distance of 70.00 feet to a 1/2" Iron Rod with cap set for the Northeast corner of said 0.112 acre Lease Site for corner; Thence S 89°37'39" E a distance of 30.00 feet to a point; Thence S 00°22'21" W a distance of 25.00 feet to a point; Thence S 89°37'39" E a distance of 27.91 feet to a point; Thence N 58°29'43" E a distance of 345.93 feet to a point; Thence N 54°26'19" E a distance of 282.67 feet to a point; Thence N 11°02'30" E a distance of 165.36 feet to a point; Thence N 25°16'57" W a distance of 61.30 feet to the point of beginning, containing 21,027.79 square feet or 0.483 acres, more or less (2660 Edmond Rd NE) Chairman Steve Bottkol made a motion to copen the public hearing. Commissioner Patrick Scott seconded the motion. VOTE WAS: AYE: Chairman Steve Bottkol, Commissioner Kyle Cornman, and Commissioner Patrick Scott NAY: None Ralf Wyngarden addressed the commission Version would like to set a 120-foot pole with a 45 by 40-foot fence. We would put landscaping around it. We would allow other competitors and emergency lines would have access to use it as well. There would not be a light on it due to the pole being under 200 feet. We have it placed in an area where business will grow and allow better service. Mike Fancies addressed the commission What services will this tower provide? Ralf Wyngarden addressed the commission We would have 4g services until an upgrade is available. Kirk Evans addressed the commission There weren’t many people informed of this going in. I was the only person in my neighborhood to be informed of this. This location is best for version but not the residents. This tower is being put in on a high point, which means it will be seen from far distances. Can anything be built around it? Chairman Steve Bottkol made a motion to close the public hearing. Commissioner Patrick Scott seconded the motion. VOTE WAS: AYE: Chairman Steve Bottkol, Commissioner Kyle Cornman, and Commissioner Patrick Scott NAY: None c) Discussion, consideration, and possible action on an application for a Cell Tower at the following property: See above for full legal description (2660 Edmond Rd NE) Commissioner Patrick Scott made a motion to send to council with the recommendation of approval contingent on version adding landscaping barrier on the south side of tower. VOTE WAS: AYE: Chairman Steve Bottkol, Commissioner Kyle Cornman, and Commissioner Patrick Scott NAY: None NEW BUSINESS a. “New Business,” as used herein shall mean any matter not known about or which could not havebeen reasonable foreseen prior to the time of posting. (25 O.S. 311 a9) None 7. ADMINISTRATION REPORT None 8. COMMISSIONER’S COMMENTS Commissioner Patrick Scott addressed the commission I would like to look into the ordnance on rules for comminating with the public with the new comprehensive plan coming out. Chairman Steve Bottkol addressed the commission I would like to welcome out new Commissioner, Kyle Cornman. As far as the tower, I know no one wants them in their back yard. We are starting the update of the comprehensive plan tomorrow. ADJOURN- Chairman Steve Bottkol adjourned the meeting at 6:53pm _____________________________________ _____________________________________ Chairman Steve Bottkol City Secretary, Arielle Garcia