City Council

Council Minutes March 7, 2013 – 7:00 p.m. Regular Meeting The Pinson City Council met in regular session in Council Chambers at 4410 Main Street on Thursday, March 7, 2013. Mayor Sanders led the invocation. Councilor Tanner led the Pledge of Allegiance to the Flag of the United States of America. Roll Call: Marie Turner, City Clerk, called roll of Pinson City Council with the following council members present: Mayor Sanders Councilor Tanner Councilor Roberts Councilor Churchwell Councilor McCain Absent: Councilor Cochran Minutes: Councilor Roberts made a motion to waive the reading of the February 21, 2013, minutes. Councilor Churchwell duly seconded the motion. Mayor Sanders called for all opposed to say "no", all in favor say "aye." Councilor Roberts made a motion to accept the minutes as written of the February 21, 2013, meeting. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect that both motions passed unanimously." Committee Chair Comments: Finance: Councilor Tanner made a motion to approve payment of the bills in the amount of $57,756.18; a copy of the bills schedule is attached. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders, "Let the record reflect that the motion passed unanimously.” Annexation: Councilor Churchwell offered an ordinance annexing certain territory into the corporate limits of the City of Pinson, Alabama. Owner Cynthia Lynn Staton, located at 6975 Narrows Road. Councilor Roberts duly seconded the motion. Mayor Sanders asked for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance number 2013-03. Public Safety: Councilor Tanner offered a motion to release $12,000.00 to each of the two Fire Districts. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders asked for a roll call vote with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Roberts-abstain; Councilor Churchwell- yes; Councilor McCain-yes. Mayor Sanders, motion passes with one abstention. Mayor Sanders added that Councilor Roberts is not opposed to the motion but as most everyone knows he is involved with the Palmerdale Fire District. Mayor’s Report: Mayor Sanders opened the Public Hearing concerning the zoning case of the Brookcrest lots. Mayor Sanders called for any comments to the zoning of the property. Mayor Sanders stated that no comments were offered. Mayor Sanders closed the Public Hearing. Mayor Sanders stated that the Planning Commission has recommended these to come from County zoning to the City zoning of RM Medium Density. Councilor McCain offered an ordinance classifying real estate now located in the City of Pinson, Alabama due to annexation (Ref Z-2013-001). Councilor Roberts duly seconded the motion. Mayor Sanders called for any discussion. Councilor Churchwell stated that this ordinance is for 23 lots in Innsbrooke. Mayor Sanders called for further discussion. As there was no further discussion, Mayor Sanders asked for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance number 2013-04. Mayor Sanders mentioned that the rides for CityFest are usually in the $4,000.00 range and council had previously approved $2,600.00. Mayor Sanders stated that if council does not wish to take any other action and wants to hold with the previous amount that is fine, but if someone wants to make a motion to reconsider we can talk about it further. Councilor Roberts made a motion to increase the previously approved CityFest rides from $2,600.00 to $4,500.00. Councilor Churchwell duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect the motion passed unanimously." Councilor McCain made a motion to approve Movies in the Park in May in the amount of $2,500.00. Councilor Tanner duly seconded the motion. Mayor Sanders called for any discussion. Councilor McCain stated that the amount would cover 2 cartoon movies, Brave and Gnomeo and Juliet the dates will be, May 3 and May 17, 2013. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders said "Let the record reflect that the motion passed unanimously.” Mayor Sanders mentioned that we should be receiving the Misc. Road Fund money any day now and we will probably need to buy an SUV as one of ours is beginning to show its age. Mayor Sanders added that he will get back to council on that at a later date. Councilor McCain made a motion to authorize the Mayor to have demolition work done in the reception area of City Hall. Councilor Churchwell duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders said "Let the record reflect that the motion passed unanimously.” Mayor Sanders suspended rules recognizing April Wallace, Library Director. Mrs. Wallace reported that things are going well with the Library stating that there are several monthly programs going on. Mrs. Wallace also reported that the Library has received 4 Grants. They are as follows: 1.) Bookapalooza Award from the American Library Association. There are only 3 of these grants awarded nationwide. The grant is $10,000 in Children’s books. 2.) Dollar General & Young Adult Division of the American Library Association. $1,000.00 for the Summer Reading Program for Teens. 3.) Dollar General & Young Adult Division of American Library Association. $1,000.00 for Teen Summer Internship, 2 paid Teen Interns in our Library. The Library will advertise for the internship positions. 4.) $1,000.00 toward Mrs. Wallace’s attendance of the American Library Association Annual Conference in Chicago. Mrs. Wallace stated that this grant would cover the majority of the expenses of this conference. Old Business: Councilor Roberts offered a resolution accepting said bids received on the 28th day of February, 2013, for mowing services and authorizing the Mayor to contract with the lowest, most responsible bid received, regarding 4 contracts. Councilor Tanner duly seconded the motion. Mayor Sanders stated that Advanced Cleaning Services was the lowest bidder for packages 1, 2, and 3 and had provided insurance and other necessary credentials, and Cutters was the lowest bidder for package 4. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as, Resolution 13-14. Councilor Tanner offered a resolution authorizing the city contract with Weather Guard Factory Direct Metal Roofing, Inc., regarding PHCC roof. Councilor McCain duly seconded the motion. Mayor Sanders stated that 4 bids were received ranging from $49,867. from Weather Guard to the highest bid of $76,129. Mayor Sanders stated that we have also received a letter of good standing regarding Weather Guard from the City of Trussville. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as, Resolution 13-15. Councilor Churchwell offered a resolution authorizing the City’s purchase of certain real property from Solid Rock Church, Inc., at a purchase price of $875,000.00. Councilor Roberts duly seconded the motion. Councilor Churchwell stated that the City would agree to purchase the land, buildings, and 8 acres, which includes the church, Rock School, Triangle Park and the land behind the school. Councilor Churchwell stated that the purchase price of $875,000. is $325,000. less than the original price of $1.2 million and is contingent on Solid Rock Church purchasing New Covenant Fellowship Church by, May 31, 2013, and the City obtaining a loan for the purchase with a closing date no later than, July 31, 2013. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as, Resolution 13-16. New Business: Councilor Tanner offered a motion to approve council’s attendance and expenses of the NLC Convention in Seattle, WA, to be held in November 2013. Councilor Roberts duly seconded the motion. Councilor Tanner added that the approximate cost per member is $800-$1,000. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders said "Let the record reflect that the motion passed unanimously.” Councilor Roberts offered a motion to approve a recycling dumpster for paper from Waste Pro at a cost of $50.00 per month. Councilor Tanner duly seconded the motion. Councilor Roberts added that Waste Pro would empty the dumpster weekly and we could change our current recycle trailer to plastic and metals only. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders said "Let the record reflect that the motion passed unanimously.” Public Comment: Charles Yeager, Turkey Creek Nature Preserve Resident Manager. Mr. Yeager thanked council for their continued support of TCNP. Mr. Yeager announced the Turkey Creek Living History program. The cost is $1.00 and times are 9:00a.m.-4:00p.m. on Saturdays and 9:00a.m.-2:00 p.m. on Sundays. Barry Wilson, PHCC President. Thanked council for the new roof and stated that once the roof is finished they will begin remodeling more rooms inside PHCC. Councilor Tanner moved to adjourn. Councilor Churchwell duly seconded the motion. Mayor Sanders called for all opposed to say “no”, all in favor say “aye”. Motion carried. Adjourned at 7:36 p.m. Respectfully submitted, Marie Turner, City Clerk March 7, 2013 Minutes Adopted ____________ Bills: 03/07/13 Edgewire Digital $ 20.00 Cornerstone Media 312.97 Acceptance Janitorial 352.17 Ray Sport-survey srvcs 75.00 Alapestco 95.00 SBM Systems-Web design/qrtrly hosting Mar-May 1,619.85 Jeff.Co.Sheriff’s Off.-March 28,324.19 Alabama Power-City Hall 1,287.88 Triangle Park 11.77 Lane Street 30.42 Comm Ctr 140.03 PHCC 2,917.13 Campbell’s Paving-Rudd 2,750.00 Hand Arendall 6,611.87 Randall Terry-PHCC/PVYA 460.00 OUB-PHCC 8.56 AT&T-PHCC 15.06 Midwest Tape-Library 43.98 Baker & Taylor-Library 830.93 The Book Farm-Library 99.75 Ingram-Library 1,631.26 DEMCO-State Aid 314.98 Regions mortgage (capital) 3,854.18 Verizon (misc road) 685.71 Moore Coal Co. (misc road) 171.00 Call-A-Haul (misc road) 258.00 Campbell’s Paving (4-5-6) 1,470.00 Dunn const. (4-5-6) 602.58 Sweeping Corp. (7-2) 1,000.00 Craig’s Lawn Srvc. (7-2) 813.75 Alabama Power-streetlights (7-2) 948.16 TOTAL $ 57,756.18 January Gross Payroll $24,554.48 Account Balances @02/28/13: Regions General Fund $930,641.02 Regions MM Capital Fund 175.71 Regions Debt Service Fund 2,272.32 Hometown-Library Fund 1,915.08 Account Balances @01/31/13 Wachovia 4-6-5 262,639.42 Wachovia 7-2 231,879.01 Wachovia Misc. Road 25,614.15 Reserve CD @ 12/21/12 $250,911.48