City Council

Council Minutes November 7, 2013 – 7:00 p.m. Regular Meeting The Pinson City Council met in regular session in Council Chambers at 4410 Main Street on Thursday, November 7, 2013. Mayor Sanders led the invocation. Councilor Tanner led the Pledge of Allegiance to the Flag of the United States of America. Roll Call: Marie Turner, City Clerk, called roll of Pinson City Council with the following council members present: Mayor Sanders Councilor Tanner Councilor Cochran Councilor Roberts Councilor Churchwell Councilor McCain Minutes: Councilor Roberts made a motion to waive the reading of the October 17, 2013, minutes. Councilor Cochran duly seconded the motion. Mayor Sanders called for all opposed say "no", all in favor say "aye." Councilor Cochran made a motion to accept the minutes as written of the October 17, 2013, meeting. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders said "Let the record reflect that both motions passed unanimously." Committee Chair Comments: Finance: Councilor Tanner made a motion to approve payment of the bills in the amount of $80,461.46; a copy of the bills schedule is attached. Councilor Roberts duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders said "Let the record reflect that the motion passed unanimously.” Annexation: Councilor Churchwell offered an ordinance annexing certain territory into the corporate limits of the City of Pinson, Alabama, described as Lots 2,4,5,6,7,8,9,11,12,13,14,15,16,17,20,21,22,23,24,25,26,27,28,29,31,32,33,34,35,36,37,38,39,40 and 41 Emerald Valley Estates 1st Sector and adjacent dedicated streets of Forest Lane, Emerald Lane, Emerald Forest Drive, Valley Ridge Circle, Brookhill Circle and Deer Ridge Run. Councilor Cochran duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2013-34. Education: Mayor Sanders reported there were approximately 60 people in attendance of the Education meeting, with guest speaker Dr. Nowlin, Superintendent of Schools. Enhancements: Councilor McCain mentioned the Veteran’s Day Breakfast will be held on November 11, 2013, at 8:00 a.m. at PHCC, with Rosewood catering the meal. Councilor McCain added the 313th Army Band will be in attendance as well. Councilor McCain announced the Christmas Tree Lighting will be, December 6, 2013 and the Christmas Parade will be December 7, 2013, at 10:00 a.m. Councilor McCain added Santa will be at Triangle Park a couple of weeks before Christmas waving at those that pass by and if there is anyone interested in volunteering to be a “waving Santa”, please contact City Hall. Mayor’s Report: Mayor Sanders suspended rules for a public hearing on three cases regarding the cost of abatement as well as zoning regulation changes which come to council recommended from the Planning Commission. Mayor Sanders stated there was no comment on the abatement cost or the zoning regulation changes. Mayor Sanders closed the public hearing and reinstated rules. Councilor McCain offered an ordinance changing the zoning regulations of the City of Pinson, Alabama. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. After brief discussion, Mayor Sanders asked for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2013-35. Councilor Roberts offered a resolution confirming costs associated with abating a public nuisance at 5177 Terry Heights Road, in the amount of $479.11. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders asked for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-51. Councilor Roberts offered a resolution confirming costs associated with abating a public nuisance at 6195 Kaley Lane, in the amount of $489.11. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders asked for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Churchwell-yes; Councilor McCain- yes. Mayor Sanders, resolution passes unanimously as Resolution 13-52. Councilor Roberts offered a resolution confirming costs associated with abating a public nuisance at 4247 Walnut Street, in the amount of $489.11. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders asked for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Churchwell-yes; Councilor McCain- yes. Mayor Sanders, resolution passes unanimously as Resolution 13-53. Old Business: Councilor Cochran offered a resolution authorizing the Mayor to enter into an amendment to the contract for enhanced law enforcement services between the City of Pinson and the Sheriff of Jefferson County. Councilor Tanner duly seconded the motion. Mayor Sanders suspended rules and introduced Sheriff Mike Hale. Sheriff Hale stated he felt it an honor to serve this community. Sheriff Hale stated that some of the advantages for the city with this contract are that the city has no liability if the Deputy is sued the city will not be sued. Sheriff Hale added that the 4 contract cars that we have in the City of Pinson are added patrol to the area and help to discourage criminal activity. Mayor Sanders reinstated rules. Mayor Sanders called for any discussion. After brief discussion, Mayor Sanders asked for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-54. Councilor Churchwell offered a resolution authorizing the Mayor to execute a contract for the purchase of real estate located on Spring Street, in the amount of $10,000.00, from Hometown Bank. Councilor Roberts duly seconded the motion. Mayor Sanders stated that the property is assessed at $126,000.00. Mayor Sander called for any further discussion. As there was no further discussion, Mayor Sanders asked for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-55. New Business: Councilor Cochran offered a resolution accepting the dedication of Forest Lane, Emerald Lane, Emerald Forest Drive, Valley Ridge Circle, Brookhill Circle, and Deer Ridge Run located in Emerald Valley Estates, 1st Sector 179/56. Councilor Tanner duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders asked for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-56. Councilor Cochran offered a resolution authorizing the Mayor to accept a proposal for paving of Emerald Valley Estates 1st Sector, from Campbell’s paving in the amount of $82,000.00. Councilor Churchwell duly seconded the motion. Mayor Sanders explained that Jefferson County has Bond money in the amount of $35,000.00 which will be used toward the cost of paving. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders asked for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-57. Councilor Tanner offered a resolution authorizing and directing the Mayor to issue a purchase order for seating for the Pinson Valley Youth Complex in the amount of $10,724.00. Councilor Cochran duly seconded the motion. Mayor Sanders suspended rules introducing Tammy Hogan, PVYA President. Ms. Hogan explained that the bleachers PVYA is currently using are not portable and the tig welds have broken on many sets. Ms. Hogan added that even though the bleachers have been repaired the welds are continuing to break making the bleachers unusable. Mayor Sanders reinstated rules. Mayor Sanders stated that these bleachers will be located at the football field. Mayor Sanders called for any further discussion. After brief discussion, Mayor Sanders asked for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-58. Mayor Sanders opened the hearing on separate Pinson Garbage Bid. Mayor Sanders stated there were no comments from residents. Councilor Cochran stated that he would like for council to begin drafting the RFP, and some of the items he would like to include are: weekly curbside trash pick-up; 95 gallon trash receptacles supplied by company; biweekly recycle pick-up; to include Pinson residents and Police Jurisdiction. Councilor McCain stated she would like yard debris pick-up to be included. Councilor Churchwell was concerned that the elderly and children would have difficulty with the 95 gallon receptacle. A representative from Republic Services stated that they offer 65 and 35 gallon receptacles as well. Councilor Cochran stated he would like to include rubbish. Councilor Roberts asked about customer service and the difficulties he had experienced. A representative from Waste Management stated that their trucks are equipped with cameras that film daily. Councilor Churchwell asked how the recycling will work. Republic Representative stated that everything may be put into the same carton and they will sort it themselves. Councilor Tanner asked if they would continue a 2 day pick-up. Mayor Sanders stated that everyone will go to one day. Councilor Churchwell stated that Waste Pro was also in attendance. Mayor Sanders stated we will continue gathering information and discuss later. Public Comment: Barry Wilson, PHCC President. Mr. Wilson reminded everyone that PHCC will host Christmas Around the World and a Craft Show on November 23, 2013, and the money will go toward a new curtain for the stage. Councilor Roberts announced the Library Book Fair will be November 7-9, 2013, during regular library hours. Councilor Cochran offered a motion to enter executive session to discuss trade and commerce and litigation. Councilor Tanner duly seconded the motion. Mayor Sanders, I provide certification in regard to trade and commerce that it would be detrimental if items were discussed in open forum. Mayor Sanders called for all opposed say “no” all in favor say “aye”. Mayor Sanders, “Let the record reflect the motion passed unanimously”. Mayor Sanders stated we will not reconvene other than to adjourn. Mayor Sanders called council out of executive session. Councilor Cochran moved to adjourn. Councilor Churchwell duly seconded the motion. Mayor Sanders called for all opposed say "no", all in favor say "aye." Motion passes. Adjourned at 8:25 p.m. Respectfully submitted, Marie Turner, City Clerk November 7, 2013 Minutes Adopted ____________ Bills: 11/07/13 Acceptance Janitorial $ 352.17 Account Balances @10/31/13: Edgewire Digital 20.00 Regions General Fund $606,262.58 AT&T 798.15 Regions Debt Service Fund 3,230.33 J.T. Smallwood-Property Taxes 10,845.83 Regions MM Capital Fund 58,414.75 JCMCA-annual Clerk dues 50.00 Hometown-Library Fund 3,616.51 Pikes Plumbing 2,339.77 Account Balance @9/30/13: John Leon-Security PVHS/Briarwood 195.00 Wachovia 4-6-5 243,882.77 Jeff Hannah-Security PVHS/Springville/Briarwood 195.00 Wachovia 7-2 233,908.94 Jeff Hall-Security ABBF/PVHS Band comp 1,117.50 Wachovia Misc. Road 14,612.80 Special Occasions-Veteran’s Day 604.95 Phillip Wills-Veteran’s Day Speaker 100.00 Reserve CD @ 06/21/13 $251,098.15 Regions Visa 4,180.77 Jeff.Co.Sheriff’s Off.-Nov. 28,324.19 Cutters Small Eng. 3,650.00 Misc. Business License refund 772.00 Regions Visa – Supplies $ 690.83 Anje May-reimb. Misc. Veteran’s Day items 126.32 Gasoline 208.22 Advance Cleaning 2,370.00 Technology 39.00 Chase Wood-PVHS Softball Dug outs 4,200.00 Postage 150.22 Mayer Elec.-PVHS/PES 1,217.17 Festivals 147.59 Smith Bros. of Oneonta-TCNP Mule Srvc 370.77 Training 2,944.91 AT&T-PHCC 164.39 Oneonta Utilities Board-PHCC 8.56 TOTAL $4,180.77 Randall Terry-PHCC 500.00 Bell Company-Library 12.00 Dell-Library 106.72 Amazon-Library 556.66 American Library Assoc.-Library-Dues 295.00 Library Journal-Library 104.99 October Payroll $ 30,749.44 Ingram-Library 2,570.28 DEMCO-Library 139.62 Checks written since 10/17/13 meeting: The Book Farm-Library 480.50 General Fund American Library Assoc-Library 118.70 Trussville Utilities $ 102.84 AT&T-Library 245.02 Alabama Power 2,791.56 Gaylord-Library (State Aid) 325.59 Best Ins.-Renewal 22,511.00 Regions mortgage (capital) 3,854.18 7/2 Verizon (misc road) 533.98 AL Power streetlights 57.58 Sweeping Corp. (misc road) 1,450.00 Rock School Warrant Fund Call-A-Haul (misc road) 965.00 Auto Draft 5,132.20 Moore Coal Co. (misc road) 193.50 Waste Pro-ABBF (misc road) 148.00 Hand Arendall to be paid 11/21 $10,587.32 City Hall (misc road) 124.20 Craig’s Lawn Service (7/2) 1,242.50 Alabama Power-streetlights (7/2) 889.39 Advance Cleaning-r-o-w mowing (7/2) 2,290.00 Dunn Const (4-5-6) 1,313.09 TOTAL $ 80,461.46