City Council

Council Minutes December 19, 2013 – 7:00 p.m. Regular Meeting The Pinson City Council met in regular session in Council Chambers at 4410 Main Street on Thursday, December 19, 2013. Mayor Sanders led the invocation. Councilor Tanner led the Pledge of Allegiance to the Flag of the United States of America. Roll Call: Marie Turner, City Clerk, called roll of Pinson City Council with the following council members present: Mayor Sanders Councilor Tanner Councilor Cochran Councilor Roberts Councilor Churchwell Councilor McCain Minutes: Councilor Roberts made a motion to waive the reading of the December 5, 2013, minutes. Councilor Cochran duly seconded the motion. Mayor Sanders called for all opposed say "no", all in favor say "aye." Councilor Cochran made a motion to accept the minutes as written of the December 5, 2013, meeting. Councilor Tanner duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders said "Let the record reflect that both motions passed unanimously." Committee Chair Comments: Finance: Councilor Tanner made a motion to approve payment of the bills in the amount of $28,861.19; a copy of the bills schedule is attached. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders said "Let the record reflect that the motion passed unanimously.” Annexation: Councilor Churchwell offered an ordinance annexing certain territory into the corporate limits of the City of Pinson, Alabama, owner The Jefferson County Commission, located on Sweeney Hollow Road, 12 parcels. Councilor McCain duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2013-39. Enhancements: Councilor McCain mentioned the Christmas Parade went well and because of the rain on Friday night the Christmas tree was lit after the parade. Councilor McCain announced that Santa Clause has been in the parking lot of City Hall waving at vehicles as they pass and taking pictures with those that stop. Mayor Sanders mentioned CityFest could be held this year on March 29th or April 5th, adding that April 5th might be the better Saturday. Old Business: Jane Ross with Goodwyn Mills Cawood, and Tom Monroe, Disc Golf Course Designer, were both in attendance of the meeting. Mr. Monroe spoke regarding the Disc Golf Course stating that our design is a 3 Par, family friendly design and will also be used for future tournaments. Mr. Monroe stated that once complete the course will be listed in a course directory that will also mention the splash pad, restrooms, etc.; letting those interested know what the park has to offer. Mr. Monroe added it will also be on the internet. Councilor Roberts asked about maintaining the course. Mr. Monroe stated that the targets will unlock and come out of the ground for storage if needed. Mrs. Ross presented council with drawings of the 2-5 year old playground and the 5-12 year old playground. Councilor McCain asked that regular swing sets be added to the equipment. After some discussion, Councilor McCain offered a motion to list just the equipment as an alternate and the expanded area as an alternate. Councilor Roberts duly seconded the motion. Mayor Sanders called for any further discussion regarding the equipment. As there was no further discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders said "Let the record reflect the motion passed unanimously." There was also discussion about a National Non-Profit, KaBoom, which would help coordinate volunteers to build the playgrounds. Councilor McCain asked who would check the safety of the equipment once it was installed. Councilor Roberts stated KaBoom has their own supervisors. Mrs. Ross added that KaBoom has a very good system. Councilor Roberts added that there is no fee to us from KaBoom, and he feels it is a great method to engage the community. Councilor Churchwell stated that he did not want to do anything that would prolong the building of the park. Councilor Roberts stated KaBoom can build it within a year. There was some discussion regarding the splash pad and addition of some benches along the walking trail. Councilor Tanner offered a motion to add two concrete pads for benches along the walking trail. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion regarding the concrete pads and benches. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders said "Let the record reflect the motion passed unanimously." New Business: Charlie Polmetier, Borland Benefield CPA’s, presented the June 30, 2013, Fiscal Year-End Audit to council. Mr. Polmetier stated there were no journal entries that needed to be made which means that the numbers Mayor and council are getting throughout the year are not having to be adjusted at year end. Mr. Polmetier stated the city is in good financial position and has improved over last year with a positive fund balance in the general fund with over $300,000.00 with consistent revenues and well controlled expenses. Mr. Polmetier stated the city has about 12 months in reserve which is exceptionally strong, 4-6 months is considered a very good measure in that category. Mr. Polmetier added they are pleased with the way internal controls are working, it is evident the concern and oversight the Mayor and council have. Mayor Sanders asked Mr. Polmetier if the findings from this audit were that overall our revenues have increased, and there was no hint of decline. Mr. Polmetier responded yes, overall revenues have increased and no, there is no hint of decline. Public Comment: Pam Johnson, 9656 Silley Dean Road. Asked if there is another ground covering that could be used rather than the wood mulch ground covering for the playground area. Councilor Tanner asked about some type of padding. Mrs. Ross stated there is but it is very expensive. Ron Hyche, asked if what is going to be on the playground up to the ADA Standards of 2010. Mrs. Ross answered, yes. Mr. Hyche, 5910 Miles Spring. Stated the surface used in Gardendale for the Miracle League is in good condition and has been there for 6 years and has required no maintenance so far. Pam Johnson asked if the splash pad and the playground will be side by side, also will there be a charge for the splash pad. Mayor Sanders stated we haven’t gotten that far at this time. Adding that there will have to be some type of control established. Ms. Johnson asked if the splash pad will be open to the public. Mayor Sanders stated of course anyone outside of our city limit does not contribute to our tax base the same as our residents, but again we haven’t gotten that far in making those decisions at this time. Andy Shelton, 4449 Silver Lake Road. Mr. Shelton stated he is from Fayette and offered a suggestion to the city to add a large public pool. Mayor Sanders stated that pools are really the next level because of lifeguards and liability, not to say that we wouldn’t ever add one. Councilor Cochran moved to adjourn. Councilor McCain duly seconded the motion. Mayor Sanders called for all opposed say "no", all in favor say "aye." Motion passes. Adjourned at 8:23 p.m. Respectfully submitted, Marie Turner, City Clerk December 5, 2013 Minutes Adopted ____________ Bills: 12/19/13 Nohab $ 1,318.55 Account Balances @11/29 /13: Regions General Fund $531,985.70 Acceptance Janitorial 352.17 Regions Debt Service Fund 3,349.94 Regions MM Capital Fund 54,391.62 SBM Systems-website hosting 119.85 Hometown-Library Fund 4,274.90 Alapestco 85.00 Wachovia 4-6-5 227,151.36 Birmingham Water-City Hall 596.01 Wachovia 7-2 233,131.06 Rock School 74.65 Wachovia Misc. Road 45,156.28 ABBF 20.59 Triangle Pk 20.59 Reserve CD @ 12/19/13 $251,256.05 Comm. Ctr. 46.80 Lane St. 20.59 PHCC 161.03 Trussville Utilities-City Hall 558.82 Comm Ctr. 139.03 Rock School 684.68 Cutters Small Engine 1,840.00 Regions Visa 9,474.81 Regions Visa – Supplies $ 730.65 Pikes Plumbing 316.60 Gasoline 169.02 APEX 135.00 Technology 39.00 AT&T 797.44 Training 6,840.79 Center Point Fire Dist.-Dues Rock Sch/Triangle 565.50 Veterans. Day & Christmas Ltg 849.82 Randall Terry-PHCC/City Hall 495.00 Postage 784.00 Oneonta Utilities-PHCC 8.56 Equip. Maint. 61.53 AT&T-Library 245.02 TOTAL $9,474.81 AL. Library Assoc.-Library 156.50 Baker & Taylor-Library 916.56 Nohab-Library 22.93 Ingram-Library 1,335.33 Midwest Tape-Library 157.47 Sweeping Corp. (misc road) 1,450.00 Call-A-Haul (misc road) 915.02 Craigs lawn Srvc (misc road) 1,230.00 Alabama Power-streetlights (7/2) 901.09 Campbell’s Paving (4-5-6) 3,700.00 TOTAL $ 28,861.19 Hand Arendall to be paid 1/2/14 $9,847.22