City Council

Council Minutes March 19, 2015 – 7:00 p.m. Regular Meeting The Pinson City Council met in regular session in Council Chambers at 4410 Main Street on Thursday, March 19, 2015. Mayor Sanders led the invocation. Councilor Tanner led the Pledge of Allegiance to the Flag of the United States of America. Roll Call: Marie Turner, City Clerk, called roll of Pinson City Council with the following council members present: Mayor Sanders Councilor Tanner Councilor Cochran Councilor Roberts Councilor Churchwell Councilor McCain Minutes: Councilor Roberts made a motion to waive the reading of the March 5, 2015, minutes. Councilor Cochran duly seconded the motion. Mayor Sanders called for all opposed to say "no", all in favor say "aye." Councilor Cochran made a motion to accept the minutes as written of the March 5, 2015, meeting. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect both motions passed unanimously." Councilor Roberts made a motion to waive the reading of the March 11, 2015, minutes. Councilor Cochran duly seconded the motion. Mayor Sanders called for all opposed to say "no", all in favor say "aye." Councilor Cochran made a motion to accept the minutes as written of the March 11, 2015, meeting. Councilor Churchwell duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect both motions passed unanimously." Committee Chair Comments: Finance: Councilor Tanner made a motion to approve payment of the bills in the amount of $28,806.41; a copy of the bills schedule is attached. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect that both motions passed unanimously." Enhancements: Councilor McCain mentioned there is an Enhancements meeting every Friday at 2:00 p.m. at City Hall, to discuss the Bicentennial Celebration. Education: Councilor Roberts mentioned those interested in the IB School Grade expansion should contact the Board of Education as the deadline to apply is March 26, 2015 Mayor’s Report: Mayor Sanders mentioned the city has purchased a used bucket truck, adding this will be a big help with replacing lights at the schools, putting up/taking down Christmas pole decorations, and putting up banners. Mayor Sanders offered a first reading of an amendment to lease agreement between the City of Pinson and Pinson Valley Youth Association. Mayor Sanders stated this amendment adds a paragraph regarding financial management, which will be paid for by the City, at a cost not to exceed $2,000.00. Mayor Sanders added this service will also generate reports for PVYA and the City. Old Business: Councilor Roberts offered an ordinance authorizing and directing the Mayor to convey certain property to the Jefferson County Board of Education, and to extend the term of a lease between said board and the city. Councilor Tanner duly seconded the motion. Mayor Sanders called for unanimous consent to consider: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, unanimous consent passes. Councilor Roberts explained the ordinance includes a section stating the city shall place a restrictive covenant onto the property, such that, prior to any use of the property by the Board, a fence (meeting the approval of the Pinson City Council) must be placed on the property that shields the Boards activities on the property from the view of persons traveling along Innsbrooke Parkway; such fence will be maintained by the Board in good repair. Mayor Sanders stated the property was zoned commercial when it was purchased by the city. Councilor Cochran stated he had no problem adding the language to ask them to put up mesh screening, Councilor Cochran we have already negotiated a deal with the Board of Education that did not include a fence adding he feels this agreement would be in bad faith to add at this time. Councilor Cochran offered an amendment to the motion to take out the language in C & D and replace language that we are requesting that the Board of Education install a mesh fence along Innsbrooke Parkway. Councilor Tanner duly seconded the amendment to the motion. Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-no; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, amendment passes. Mayor Sanders called for any discussion on the main ordinance as amended. Councilor Roberts ask for the approximate value of the property. Mayor Sanders stated $28,000.00. Councilor Tanner mentioned the practice field will be opened up to Coaches and players only for parking on game nights, which will open up more parking on the school campus. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-no; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes as Ordinance 2015-10. Councilor Tanner offered a motion to approve a request from Rudd Middle School Softball Program for fencing materials and installation. Councilor Cochran duly seconded the motion. Mayor Sanders mentioned the city has already spent $80,000.00 of the $100,000.00 on the schools this year. Mayor Sanders called for any discussion. Councilor Roberts ask if we had received any feedback from the Board of Education on this. Councilor Cochran stated once the facility is established the Board of Education does nothing to maintain it, unless they are required by the ADA. Councilor Cochran added everything that is done to the facility is done by the Boosters and fundraising. Councilor Roberts stated he felt we were too athletically oriented, adding he does sympathize with the problem. Councilor Roberts stated it is unacceptable. Councilor Roberts stated he is concerned about the grades coming out of the schools. Councilor Cochran stated that this council puts a lot of money into our schools including technology in the classrooms. Councilor Cochran added the $12,500.00 given to each school has been spent on technology; whiteboards; and helped all organizations within our schools. After some additional brief discussion, Mayor Sanders called for a roll call vote on the motion with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-no; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, motion passes. Councilor Churchwell offered a motion to purchase 1 set of doors for PHCC gym at a cost of $5,700.00. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. Councilor Roberts offered an amendment to the motion to authorize spending up to $5,700.00, but shop for a better price. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect the amendment to the motion passed unanimously." Mayor Sanders called for any discussion on the main motion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect the main motion passed unanimously." New Business: Councilor Cochran offered a resolution accepting said bids received on the 13th day of March, 2015, for mowing services and authorizing the Mayor to contract with the lowest, most responsible bid received, Package 1-Medians-Advanced Cleaning Services in the amount of $845.00 per cut; Package 2-City properties-Craig’s Lawn Care in the amount of $545.00 per cut; Package 3-PVYA Common areas-Advanced Cleaning Service in the amount of $295.00 per cut; Package 4-Rock School Center-Craig’s Lawn Care in the amount of $125.00 per cut. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 15-21. Councilor McCain offered a resolution authorizing and directing the Mayor to execute a license agreement on real property, regarding parking at Jimmie Hale Mission Center for the Bicentennial Celebration to be held on April 11, 2015. Councilor Roberts duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 15-22. Public Comment: Mayor Sanders, “Let the record reflect Councilor Cochran left the dias to take the Public Comment podium”. Joe Cochran, 4951 Sycamore Road. Mr. Cochran stated he is the Executive Director of the Pinson Education Foundation and invited everyone to attend the banquet which will be Monday, May 4, 2015, at 7:00 p.m. Mr. Cochran added the foundation is taking nominations for the following; Student of the year; Teacher of the year from each of the 4 schools; Support Staff of the year. Shell-lee Dawkins, 492 Main Street. Thanked council for the contribution to Softball. Phil Jeffers, 6231 Walnut Circle Drive. Mr. Jeffers stated he was grateful to the city and the parents for all they have done for the school, adding they will need a wheel mower to cut the new practice field and feels that the county should step up to help with this. Councilor Cochran offered a motion to enter executive session to discuss real estate. Councilor Tanner duly seconded the motion. Mayor Sanders called for all opposed say “no”, all in favor say “aye”. Mayor Sanders, “Let the record reflect the motion passed unanimously. Mayor Sanders stated we will not reconvene other than to adjourn. Mayor Sanders called council out of executive session. Councilor Cochran moved to adjourn. Councilor McCain duly seconded the motion. Mayor Sanders called for all opposed to say “no”, all in favor say “aye”. Motion carried. Adjourned at 8:24 p.m. Respectfully submitted, Marie Turner, City Clerk March 19, 2015 Minutes Adopted ____________ Bills: 03/19/15 Alapestco $ 93.00 Account Balances @02/28/15: City of Trussville-Training Zoning 750.00 Regions General Fund $ 996,033.07 Regions Debt Service Fund 1,366,194.24 Birmingham Water-City Hall 124.04 Triangle Park Regions Debt.Srv.Rock Sch. 7,612.78 Triangle Park 24.04 Rock School 51.47 Regions MM Capital Fund 40,290.48 Comm. Center 52.20 Hometown Library Fund 5,111.46 Lane Street 30.78 Wells Fargo 4-6-5 94,706.25 Spring Street 24.04 Wells Fargo 7-2 239,806.53 PHCC 191.69 Wells Fargo Misc. Road 2,264.16 Trussville Utilities-City Hall 734.10 Comm Ctr 304.72 Reserve CD @ 12/31/14 $251,507.40 Rock School 1,238.80 Regions Visa 2,023.72 Commercial Printing Co-Banners 7,585.00 AAMCA-Clerk Dues 45.00 GameTime Athletics-PVYA 980.15 AT&T-PHCC 109.14 Oneonta Utilities-PHCC 11.15 Central Station-PHCC 210.00 Randall Terry-PHCC 810.00 PVYA 270.00 Regions Visa – Supplies $ 273.77 Thomas Chandler-PHCC 540.00 Gasoline 195.23 PVYA 180.00 Vehicle Maint 762.20 Amazon- Library 1,418.58 Training 542.62 PVYA 249.90 NelBran Glass (Library) 574.88 Demco(Library) 274.46 Ingram (Library) 1,279.23 TOTAL $2,023.72 AT&T (Library) 245.02 SA-SO.-(misc road) 65.08 Call-A-Haul- (7/2) 648.00 Waste Pro (7/2) 252.60 Advanced Disposal (7/2) 277.49 Sweeping Corp. (7/2) 1,450.00 Alabama Power-streetlights (7/2) 962.56 Craig’s Lawn Service (7/2) 1,900.00 BECC (Park) 1,196.87 Goodwyn Mills Cawood (Park) 1,878.60 TOTAL $ 28,806.41 Hand Arendall to be paid 4/2/15 $6,188.70