City Council

Council Minutes June 2, 2016 – 7:00 p.m. Regular Meeting The Pinson City Council met in regular session in Council Chambers at 4410 Main Street on Thursday, June 2, 2016. Mayor Sanders led the invocation. Councilor Tanner led the Pledge of Allegiance to the Flag of the United States of America. Roll Call: Marie Turner, City Clerk, called roll of Pinson City Council with the following council members present: Mayor Sanders Councilor Tanner Councilor Cochran Councilor Roberts Councilor Churchwell Councilor McCain Mayor Sanders Minutes: Councilor Roberts offered a motion to waive the reading of the May 19, 2016, minutes. Councilor Cochran duly seconded the motion. Mayor Sanders called for all opposed to say "no", all in favor say "aye." Councilor Cochran made a motion to accept the minutes as written of the May 19, 2016, meeting. Councilor Tanner duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders" Let the record reflect both motions passed unanimously." Pre-meeting Comments: Kim Smith, Pinson Valley Band Booster President, made a request to council on behalf of the band for funds to purchase instruments. Ms. Smith stated the band is in need of instruments totaling $41,094.92, but the immediate instrument needs cost is $15,000.00. Ms. Smith added the band has had several fundraisers and will continue to raise funds to help support the needs of the band. Councilor Tanner offered a motion authorizing funds in the amount of $15,900.00 for the purpose of purchasing instruments for the band, adding these funds will come from the Discretionary Fund. Councilor Cochran duly seconded the motion. After some discussion, Mayor Sanders called for a roll call vote on the main motion with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, Motion passes. Committee Chair Comments: Finance: Councilor Tanner made a motion to approve payment of the bills in the amount of $96,665.27; a copy of the bills schedule is attached. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. Councilor Tanner mentioned part of the total bills are Jefferson County Sheriff’s Office $21,000.00 and the new building at PYSC $40,000.00. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect the motion passed unanimously." Councilor Tanner offered a first reading of the 2016/2017 Budget. Councilor Tanner added if anyone has any questions please contact Mayor Sanders or she because employee raises are in this budget and we would like to pass the budget at the next meeting. Annexation: Councilor Churchwell offered an ordinance annexing certain territory into the corporate city limits of the City of Pinson, Alabama, located at 3314 and 3220 Sweeney Hollow Road. Councilor McCain duly seconded the motion. Mayor Sanders called for unanimous consent to consider: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as, Ordinance 2016-22. Enhancements: Councilor McCain stated we averaged 250 people in attendance of the Movies at the Park, adding upcoming events are: June 3, 2016, Memories Band at 7 pm; and June 9, 2016, DeiDra and The Ruff Pro Band at 7 pm. Mayor Sanders recommended if council wants to put a Christmas tree at Bicentennial Park this year we will need to order before August in order to get a discounted rate. Mayor Sanders added a 20 ft. tree is approximately $10,000.00. Councilor McCain offered a motion to incorporate some Senior Citizen activities at the Rock School Center, Daytime Movies, Exercise, Game Day, etc. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders" Let the record reflect the motion passed unanimously." Mayors Report: Mayor Sanders announced the Splash Pad is open and has been well received. Councilor Cochran offered a motion to add signage to the park, regarding rules and regulations. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders" Let the record reflect the motion passed unanimously." Councilor Cochran offered a motion to purchase miscellaneous items for the Splash Pad office not to exceed $50.00. Councilor Roberts duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders" Let the record reflect the motion passed unanimously." Councilor Cochran recommended the purchase of a Point of Sale software program for the Splash Pad office. Councilor Cochran feels this will be more efficient and cost effective regarding the sale of concessions and Splash Pad admission. Councilor Cochran will research and get back to council on the cost of the software. Councilor Tanner suggested rather than using post cards to identify citizens and PJ, we should use a keycard and scanning system. Mayor Sanders felt they could be loaned. Councilor Tanner stated she felt that we should look at and handle this. Councilor Roberts asked about the advertisement policy at the park, and suggested maybe a designated area would be a better idea. This will be researched and discussed at a later meeting. Councilor Roberts stated we should add a Free Library, small box with books at no charge, at the Park. This will be researched and discussed at a later meeting. Mayor Sanders opened the Public Hearing regarding Post Annexation Zoning Classifications for properties located on Hitching Post Drive; Briarwood Circle; Pinson Ridge; Glenbrook Road & Brittany Place. Mayor Sanders, “Let the record reflect no one was present to comment for or against”. Mayor Sanders closed the Public Hearing. Councilor Cochran offered an ordinance changing the zoning classification of real estate located in the City of Pinson, Alabama, 7429 & 7441 Hitching Post Drive from Jefferson County R-2 to City of Pinson RM. Councilor McCain duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2016-23. Councilor McCain offered an ordinance changing the zoning classification of real estate located in the City of Pinson, Alabama, 5071 Briarwood Circle & 5325 Pinson Ridge from Jefferson County R-1 & R-2 to City of Pinson RM. Councilor Roberts duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2016-24. Councilor Churchwell offered an ordinance changing the zoning classification of real estate located in the City of Pinson, Alabama, 4196 Glen Brook Road & 6776 Brittany Place from Jefferson County R-2 & R-G to City of Pinson RM. Councilor McCain duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2016-25. Old Business: Councilor Cochran offered a motion to extend the contract with Game Day Athletics, regarding PYSC, for 3 more months. Councilor Churchwell duly seconded the motion. Mayor Sanders called for any discussion. Councilor Roberts stated he felt we should be proactive in training our staff to do this. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders" Let the record reflect the motion passed unanimously." Councilor Tanner offered a motion to revise the previous motion regarding tree cutting in Bicentennial Park and allow cutting of anything 2 inches in diameter or smaller, anything that is a public danger and privet. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. Councilor Roberts stated cutting the privet is ok, but it will take the trees years to grow back. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main motion with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-NO; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, motion passes. Councilor Cochran offered a resolution to contract with the Greater Birmingham Humane Society for Animal Control and Pound Services. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. Mayor Sanders stated a city our size is required to participate in this contract. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 16-29. New Business: councilor Tanner offered a motion authorizing the Mayor to proceed with the bidding process to have the house on Spring Street, which the city owns, demolished. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. Councilor Tanner stated we have owned the house for 2 years and her suggestion is to tear it down and use the space for green space, a pocket park. Councilor Tanner added the house is in very bad condition and is not ADA compliant. Mayor Sanders added the house took on 2 ½ ft. of water during the flood this past Christmas. Councilor Churchwell stated Mr. Moss has some additional historical information on the home. Councilor Tanner stated this is not a building that we could put on display. Councilor Tanner offered to change her motion to exploration of removal. Councilor Cochran accepted the change. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders" Let the record reflect the motion passed unanimously." Councilor Roberts offered a motion to authorize the purchase of 2 used Toro Reel Mowers at a cost of $5,500.00, which includes $1,500.00 of trade in allowance. Councilor Tanner duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders" Let the record reflect the motion passed unanimously." Councilor Cochran offered a resolution regarding a memorandum of understanding with the Jefferson County Commission regarding emergency debris removal and monitoring services. Councilor McCain duly seconded the motion. Attorney Black explained this would be FEMA reimbursed. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 16-30. Councilor Cochran offered a motion to authorize the purchase of 24-32 gallon Brute garbage cans with lids for PYSC and PYSC logo stickers at an approximate cost of $1,125.00. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders" Let the record reflect the motion passed unanimously." Councilor Tanner made a request that all Department Heads attend 1 council meeting a month, this would include, April Wallace; Mike Sullivan; Eric Winfrey and Bob Jones. Councilor Roberts stated the reassignment of Eric and Mike came up at the last meeting. Mayor Sanders stated for scheduling purposes it is better for Eric and Mike to report separately. Councilor Cochran state the day in day out duties belong to the Mayor, but if council chooses it can create and design certain job specification. Mayor Sanders stated he would go back and see what the guidelines are. Councilor Roberts mentioned the accounting software and website hosting were also discussed at the last meeting. Councilor Tanner stated she felt the clerk is fine with the current software for now. Councilor Cochran stated he felt Peachtree/Sage is best for now. Mayor Sanders stated regarding the website we are only obligated to our contractor until October 31st. Councilor Cochran asked Attorney Black if website hosting would fit into exceptions for making changes before an election. Attorney Black stated you can’t legally bind the next council’s hands, but basic service contracts are ok. Mayor Sanders stated we will schedule some presentations. Councilor Roberts offered a motion to authorize the purchase of 7 iPads, 2-Flat Screen TV’s and Apple TV for council and council chambers, at a cost of $7,000.00. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders" Let the record reflect the motion passed unanimously." Councilor Cochran asked council to think about increasing our contribution to Birmingham Southern, regarding Turkey Creek Nature Preserve, to $25,000.00. Public Comment: Dorlan Terry, 5455 Miles Spring Road. Mr. Terry made a request to the Mayor to bring the Lift Truck to PHCC to clean out the drains and gutters on the building. Mr. Terry also requested the bushes be cut on Faucett Road and Clay Palmerdale Road, adding you cannot see around them. Councilor Cochran moved to adjourn. Councilor McCain duly seconded the motion. Mayor Sanders called for all opposed to say “no”, all in favor say “aye”. Motion carried. Adjourned at 8:27 p.m. Respectfully submitted, Marie Turner, City Clerk Bills: 06-02-16 Alabama Power- City Hall- $1,750.51 Rock School $642.57 Triangle Park- $81.34 Community Center- $140.03 Spring Street- $95.43 PHCC- $417.08 PYSC- $1,486.07 Bicentennial Park- $608.59 AT&T $1,104.03 Steven Stewart- TCNP Security $300.00 Memories Band- $350.00 The Ruff Pro Band- $600.00 Greater Birmingham Humane Society- $1,273.25 Pike's Plumbing- $225.00 Cornerstone Media $475.00 InCare Technologies- $47.49 Xerox Corp. $6,092.00 Berney Office Solutions $2,032.00 Jefferson County Sheriff's Office $21,243.14 Stark Exterminators- Community Center $105.00 Birmingham Coca-Cola Bottling- Bicenten $82.24 AT&T- Bicentennial $130.72 AT&T - Bicentennial Internet $50.60 American Wholesale Bicentennial $113.96 Synergy Laboratories- Bicentennial $450.00 Thomas Chandler- Park $80.00 PYSC- $520.00 USSSA Central- PYSC $300.00 Fun Source- PYSC $2,135.00 McKee Construction- PYSC $40,350.00 Alabama Power- PYSC $23.71 GameDay- PYSC $7,750.00 Stone & Sons- Pinson Elem. $1,375.00 Post Office- Library $110.00 Demco- Library $239.25 Verizon- (Misc Road)- $781.98 Craig's Lawn Service- (7/2) $890.00 Waste Pro- (7/2) $521.68  Alabama Power- (7/2) $1,692.60 Total: $96,665.27 Account Balances @ 4/30/16: Regions General Fund $ 911,036.80 Regions MM Capital Fund 3,002.59 Hometown Library Fund 4,365.97 Regions Debt.Srv.Rock Sch. 2,912.74 Wells Fargo 4-6-5 108,850.65 Wells Fargo 7-2 183,062.33 Wells Fargo Misc. Road 34,932.38 Reserve CD @ 07/01/15 $251,632.14