1. Board of Commissioners (BOC)

MINUTES TOWN OF PITTSBORO BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, NOVEMBER 13, 2018 7:00 PM Mayor Cindy S. Perry called the meeting to order and called for a moment of silence. PLEDGE OF ALLEGIANCE Pledge of Allegiance was led by Mayor Pro Tern Pamela Baldwin ATTENDANCE Members present: Mayor Cindy S. Perry, Mayor Pro Tern Pamela Baldwin, Commissioner John Bonitz, Michael Fiocco and Bett Wilson Foley. Commissioner Jay Farrell was absent due to surgery. Staff present: Manager Bryan Gruesbeck, Clerk Alice F. Lloyd, Attorney Paul S. Messick, Jr., Chief Percy Crutchfield, Planning Director Jeff Jones, Engineer Elizabeth Goodson and Planner II Victoria Bailiff. [ Motion made by Commissioner Fiocco seconded by Commissioner Foley to approve the Regular Agenda as submitted. Vote Aye-4 Nay-0 CONSENT AGENDA Motion made by Commissioner Foley seconded by Commissioner Fiocco to approve the consent agenda as submitted. The Consent Agenda contains the following items: 1. Approve Minutes of the October 22, 2018 meeting and October 29, 2018 Workshop. 2. Authorize the Finance Director execution of State-Applicant Assistance Agreement and Designate Town Manager and Finance Director as Town's primary agents. 3. Amend Main Street Pittsboro Fa9ade Grant Program Guidelines. 4. Approve extension of Site Plan (SP-2016-06) for Thales Academy for one year. Vote Aye-4 Nay-0 November 13, 2018 Minutes Page 1 STATE APPLICANT ASSISTANCE AGREEMENT AND DESIGNATE TOWN MANAGER AND FINANCE DIRECTOR AS TOWN'S PRIMARY AGENTS IS RECORDED IN THE BOOK OF RESOLUTIONS NUMBER ONE, PAGES 432-440 AMENDMENT TO MAIN STREET PITTSBORO FA<;ADE GRANT PROGRAM IS RECORDED IN THE BOOK OF RESOLUTION NUMBER ONE, PAGES 441-446 REGULAR MEETING AGENDA CITIZENS' MATTERS Joseph Verdicchio - 280 W. Salisbury Street- stated he purchased the old Lea Powell Property in April 2018. When he purchased the property he was told it had never flooded even though it was in the floodplain. The property first flooded in August and has flooded four times since he moved in. He is before the board tonight asking for some assistance with the stormwater runoff. Mr. Vordicchio said he contracted with a hydro engineer who said there may be a blockage upstream and that the drainage plan of the Town has drastically changed. Mayor Perry said staff would met with him to go over some ideas. COMMISSIONER/MANAGER UPDATES Mayor Updates - Mayor Perry stated she had: • Met with Joe Vordicchio about his stormwater issue. • Attended Roberson Creek Watershed Meeting. • Opened the Street Fair. • Attended Worship service at Alston Chapel's 95 th Church Anniversary Celebration. • Attended 100th birthday celebration for Sarah Scurlock Rogers. • Ribbon Cutting for new Law Office (LS Family Law) • Attended Senior event at the Agriculture Center • Ribbon Cutting at the new Starlight Mead • EDC - Commissioner Fiocco said he attended the EDC meeting and learned about possibilities of broadband throughout the County. • RPO • Fairground Association • PEA/Downtown - Commissioner Fiocco said the Tree Lighting is Sunday from 3-6 and Shop Local is November 25 with free gift wrapping (25% of proceed to go to choice non- profit) • Triangle J Council of Governments • Main Street - Commissioner Fiocco said the handrails are up, but they are not quite finished yet. • Climate Change • Human Relations Committee • Chatham County Arts Council - Commissioner Foley reported they just had their Annual Fundraiser which supports programs in local schools and it was a great success. She also mentioned a Pittsboro resident Joseph Sha will receive a Legion of Honor Medal on November 28, 2018. November 13, 2018 Minutes Page 2  Manager's Updates can be found at: https://pittsboronc.gov/index.asp?Type=B BASIC&SEC={4DD4D0A9-D93B-4E92-8B2B- 1BAC76976EB0}&DE= {0l2A41EE-A30E-4EC3-8A89-75B2C64FFBF0} (Updates 11.8.18) NEW BUSINESS PITTSBORO ELEMENTARY SCHOOL RD BRIDGE/STREET REPAIR Elizabeth Goodson, Town Engineer stated before staff went any further on the project they wanted the board to provide direction on which option they prefer: 1. Keep the existing pipe and use the inspection report to repair the roadway back to the pre- storm condition. 2. Take this opportunity to upgrade the pipe to convey a larger storm event and reduce the overtopping occurrences in the future. Some additional considerations: - There is a waterline located along Pittsboro Elementary School Road that may need to be relocated with the several of the upgrade options. - Replacing the pipe will take longer to complete the construction and reopen the roadway. - We anticipate that this project would be eligible for FEMA reimbursements. Ms. Goodson said timeline for completion is probably 4-6 months. f After discussion a motion was made by Commissioner Bonitz seconded by Commissioner Foley to install the larger pipe. Vote Aye-4 Nay-0 OLD BUSINESS PITTSBORO ABC BOARD UPDATE Mayor Perry presented Mr. Nass with a piece of cake from the Board for his Birthday (which is today). Mr. Nass thanked them. Jim Nass, Chairman of the Pittsboro ABC Board gave an update and presented checks in the amount of $12,254.00. PITTSBORO AFFORDABLE HOUSING SUBCOMMITTEE RECOMMENDATIONS Jim Nass stated he is bringing before the Board of Commissioners tonight the final unanimous recommendations from the Pittsboro Affordable Housing Committee and he was asking for approval of the recommendations. Mr. Nass went over a PowerPoint Presentation which can be found at: https://pittsboronc.gov/index.asp?Type=B BASIC&SEC={ 4DD4D0A9-D93B-4E92-8B2B- November 13, 2018 Minutes Page 3 1BAC76976EB0} &DE={ 012A41 EE-A30E-4EC3-8A89-75B2C64FFBF0} (FinalRecommendationPresentation) Commissioner Fiocco stated he would like to suggest the Board allow the Task Force to work with staff on drafting ordinances. Commissioner Baldwin said she served on the task force and are willing to continue working drafting ordinances and working with staff. Mr. Nass thanked Ms. Stephanie Watkins-Cruz (Chatham County Policy Analyst) and Carolyn Huggins (member of Chatham County Affordable Housing Committee) for helping out with the Pittsboro Taskforce. After much discussion a motion was made by Commissioner Fiocco seconded by Commissioner Foley to approve the recommendation from the Pittsboro Affordable Housing Taskforce as submitted tonight adding that "the task force will work with staff on drafting needed ordinances": • Authorize the establishment of an Affordable Housing Board. • Authorize the establishment of a 501 (c) (3) nonprofit for affordable housing (some of the money raised would be for Habitat for Humanity). • Authorize starting the process to enter into an inter-local agreement with Chatham County on Affordable Housing Commissioner Bonitz asked if the board should vote of this matter with Commissioner Farrell absent. Mr. Nass said tonight's vote is just on the concept to get things started. Commissioner Bonitz stated so the board is just endorsing the concept. Mr. Nass said that is correct. Manager Gruesbeck stated he wanted to make sure that no financial commitment is being made tonight. Mr. Nass said that is correct. Vote Aye-4 Nay-0 UNIFIED DEVELOPMENT ORDINANCE (UDO) Planning Director Jeff Jones gave brief comments and presented Roger Waldon with Clarion Group. Roger Waldon went over a PowerPoint Presentation which can be found at: https://pittsboronc.gov/index.asp?Type=B BASIC&SEC={ 4DD4D0A9-D93B-4E92-8B2B- 1BAC76976EB0}&DE={0l2A41EE-A30E-4EC3-8A89-75B2C64FFBF0} (UDO presentation 11.13.18) After some discussion. Commissioner Fiocco said he felt the need to look into the details more. He wants to see/understand all the changes that were made and be able to answer questions when he is asked. It has been a long process. He appreciates the comparison tables. Commissioner November 13, 2018 Minutes Page 4  Fiocco stated he thought the Zoning Map would have been prepared but he could not find it on the website. Planning Director Jeff Jones said the Zoning Map is in draft right now. Commissioner Fiocco said he would like to strike the term "Planner's Dictionary" for the ordinance - after Mr. Waldon read the sentence regarding definitions - Commissioner Foley said she felt it should be used. There was no further discussion on this. Commissioner Bonitz said he would like Commissioner Fiocco to complete an initial review of the UDO on his own and report back to Mr. Waldon and staff before December 10, 2018. Planning Director Jeff Jones said he would be willing to have a worksession to answer and remaining questions before the December 10, 2018 meeting. There was discussion about tabling for two weeks. After much discussion a motion was made by Commissioner Bonitz seconded by Commissioner Foley to table this until December 10, 2018 with a worksession to be held on December 6, 2018 at 6:00 p.m. Commissioner Bonitz asked if the map would be ready by then. Mr. Jones said yes. Vote Aye-4 Nay-0 ADDITIONAL UPDATES AND REPORTS COMMISSIONER CONCERNS Commissioner Foley mentioned that Owen Essen the Town's representative on the County Food r Council is in attendance tonight. Commissioner Fiocco said he was at the EDC meeting this morning and Alyssa had high praise for the Street Fair- hats off to Terri and staff. Commissioner Bonitz asked what the status of the emergency exit for Powell Place is. Commissioner Baldwin said she hasn't talked with the family yet. Commissioner Bonitz asked where we stand with the Public Facilities Additional Element. Planning Director Jeff Jones said it will be on the November 26, 2018 agenda. It has been submitted but staff has not reviewed it. Commissioner Bonitz asked how the talk with Chatham Park was going regarding land for Public Works facilities. Manager Gruesbeck asked if he had been directed to. Commissioner Bonitz said he has brought it up again and again but there has been no direct directive from the board. After discussion a motion was made by Commissioner Bonitz seconded by Commissioner Foley to direct the Manager to engage in conversation with Chatham Park for the dedication of 5-10 acres of land for a public works facilities. [ Vote Aye-3 Bonitz/Fiocco/Foley Nay- I Baldwin November 13, 2018 Minutes Page 5  CLOSED SESSION Motion made by Commissioner Baldwin seconded by Commissioner Foley to go into closed session pursuant to 143-318.11 (3) and (5) to consult with Town Attorney regarding pending litigation and property acquisition. Vote Aye-4 Nay-0 Motion made by Commissioner Foley seconded by Commissioner Baldwin to go out of closed session. Vote Aye-4 Nay-0 ADJOURNMENT Motion made by Commissioner Fiocco seconded by Commissioner Baldwin to adjourn at 10:55 p.m. Vote Aye-5 Nay-0 ATTEST: Alice F. Lloyd, CMC, Town Clerk November 13, 2018 Minutes Page 6